What Jobs are available for Administrative Positions in Brackley?
Showing 103 Administrative Positions jobs in Brackley
Administrative Assistant - Research Support
OX1 2JE Oxford, South East
£24000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client, a prestigious academic institution based in the heart of **Oxford**, is seeking a highly organized and proactive Administrative Assistant to provide essential support to their groundbreaking research departments. This role is critical for ensuring the smooth operation of research activities, managing administrative tasks, and supporting researchers in their daily work. The successful candidate will be integral to facilitating impactful scientific discovery and academic advancement.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to researchers and project leads, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Manage incoming and outgoing mail, faxes, and emails, ensuring timely distribution and response.
- Maintain and organize electronic and physical filing systems, ensuring information is easily accessible and secure.
- Assist with the preparation of research grant proposals and reports, liaising with finance and procurement departments as necessary.
- Process invoices, expense claims, and other financial documentation accurately and efficiently.
- Coordinate logistics for seminars, workshops, and departmental events, including room bookings and catering arrangements.
- Act as a first point of contact for departmental inquiries, directing visitors and callers appropriately.
- Manage office supplies and equipment, ensuring adequate stock levels and prompt maintenance.
- Support the onboarding process for new staff and students, providing necessary information and assistance.
- Maintain confidentiality and discretion in handling sensitive information.
- Assist with data entry and management for research projects.
- Undertake any other administrative duties as reasonably requested by the research teams.
- Previous experience in an administrative or secretarial role, preferably within an academic or research environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills, with excellent attention to detail.
- Ability to work independently with minimal supervision, as well as collaboratively within a team.
- A proactive and professional approach to problem-solving.
- Discretion and the ability to handle confidential information with integrity.
- Familiarity with university systems or research administration processes is advantageous.
- This position is based at our client's campus in **Oxford** and requires the successful candidate to work on-site during standard business hours.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - Project Support
MK9 2AA Milton Keynes, South East
£35000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive project support in a fully remote capacity. This is an exceptional opportunity for an experienced administrative professional to contribute to critical projects from the comfort of their home office. You will be responsible for managing schedules, coordinating communications, preparing documentation, and ensuring the smooth execution of various project-related tasks. The ideal candidate is detail-oriented, resourceful, and possesses excellent communication and organizational skills.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives and project teams, coordinating across different time zones.
- Prepare agendas, take minutes, and track action items from meetings.
- Coordinate project logistics, including travel arrangements, venue booking, and event planning (virtual or in-person).
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Maintain organized electronic and physical filing systems for project-related information.
- Conduct research and compile information as needed for project reports and presentations.
- Act as a primary point of contact for internal and external stakeholders, responding to inquiries professionally.
- Assist with budget tracking and expense report processing for projects.
- Proactively identify and resolve administrative issues to ensure project timelines are met.
- Support the implementation of project management tools and processes.
- Proven experience as an Executive Assistant, Administrative Assistant, or Project Administrator, preferably supporting multiple stakeholders or projects.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
- Experience with project management software is a plus.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently and manage workload efficiently in a fully remote environment.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Coordinator - Project Support
MK9 2ES Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client, a dynamic and growing consultancy firm, is looking for a highly organized and proactive Remote Administrative Coordinator to provide essential support for their project management teams. This is a fully remote position, offering the flexibility to work from home anywhere in the UK. You will be responsible for a wide range of administrative tasks crucial to the successful execution of client projects, ensuring seamless communication, efficient documentation, and timely delivery of administrative services. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced, virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate project documentation, including proposals, reports, meeting minutes, and presentations.
- Schedule and organize virtual meetings, preparing agendas and distributing relevant materials.
- Maintain project calendars and track key deadlines, proactively identifying potential scheduling conflicts.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring prompt and professional responses.
- Assist project managers with data entry, basic financial tracking, and expense report processing.
- Coordinate travel arrangements and accommodation for team members as needed.
- Maintain and update project databases and CRM systems with accurate information.
- Prepare and format various documents, ensuring consistency and adherence to company branding guidelines.
- Provide general administrative support to the project teams, anticipating needs and offering solutions.
- Foster effective communication and collaboration among remote team members and stakeholders.
- Ensure confidentiality and security of all project-related information.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative role, preferably within a remote setting.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Familiarity with project management methodologies and software is a plus.
- Ability to work independently with minimal supervision and maintain high levels of productivity in a remote environment.
- Proactive attitude with a strong problem-solving aptitude.
- Discretion and the ability to handle confidential information.
- High school diploma or equivalent required; Associate's or Bachelor's degree is advantageous.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
2
Remote Senior Administrative Assistant - Executive Support
OX2 0AX Oxford, South East
£35000 Annually
WhatJobs
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This role is pivotal in ensuring the smooth and efficient operation of executive activities, managing complex calendars, coordinating travel arrangements, preparing correspondence, and handling sensitive information with the utmost discretion. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and be adept at utilising a wide range of remote working tools and technologies. You will be the right-hand support to senior leadership, enabling them to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and ensuring optimal time management.
- Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
- Prepare, proofread, and edit high-quality documents, presentations, and correspondence for executive review.
- Handle confidential information with discretion and maintain strict data privacy standards.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries efficiently.
- Organise and prepare materials for meetings, including agendas, minutes, and supporting documentation.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research on various topics as required by executives.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Maintain and organise electronic and physical filing systems.
- Utilise a variety of virtual collaboration and productivity tools (e.g., Zoom, Microsoft Teams, Slack, Google Workspace).
- Provide support for special projects and initiatives as assigned by executives.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
MK9 2FN Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
We are seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of professional support. As an Executive Administrative Assistant, you will manage a wide range of administrative tasks, ensuring the smooth operation of daily activities for our executives. Your responsibilities will include calendar management, travel arrangements, preparing reports and presentations, coordinating meetings, and handling correspondence with discretion and professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, superior communication abilities, and a strong proficiency in office software. This role requires someone who is resourceful, adaptable, and capable of working independently with minimal supervision in a remote setting. Responsibilities include:
- Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
- Organizing and preparing materials for meetings, including agendas and background documents.
- Taking accurate minutes during meetings and distributing them promptly.
- Conducting research and compiling information as needed for executive projects.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with a high degree of discretion.
- Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
- Anticipating the needs of executives and proactively addressing them.
- Assisting with special projects as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent calendar management and travel coordination skills.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Ability to handle confidential information with discretion and professionalism.
- Resourceful, proactive, and able to work independently in a remote setting.
- Strong problem-solving skills and attention to detail.
- Experience with project coordination is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to a senior executive. This is a pivotal role requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be responsible for managing the executive's calendar, coordinating travel arrangements (both domestic and international), preparing correspondence and reports, and liaising with internal and external stakeholders on behalf of the executive. Your duties will include screening calls and emails, preparing meeting agendas and minutes, conducting research, and managing special projects as assigned. The ideal candidate will possess strong communication and interpersonal skills, with the ability to anticipate needs and provide proactive support. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. As this is a fully remote position, excellent time management, self-discipline, and the ability to work independently while maintaining strong connections with the executive and team are critical. You will need to be adaptable, resourceful, and capable of handling a wide range of tasks with efficiency and discretion. We are looking for a dedicated and polished professional who can effectively manage the administrative aspects of the executive's role, allowing them to focus on strategic priorities. This is an excellent opportunity to provide high-level support in a flexible, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and prepare materials for meetings, including agendas and minutes.
- Conduct research and gather information for various projects and initiatives.
- Handle confidential information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage special administrative projects as assigned by the executive.
- Ensure efficient workflow and provide proactive administrative support.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
- Discretion and ability to handle confidential information appropriately.
- Proactive approach, with the ability to anticipate needs and problem-solve independently.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
MK14 5BH Milton Keynes, South East
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team. This role is based in Milton Keynes, Buckinghamshire, UK and offers a hybrid working model, blending office presence with remote flexibility. The ideal candidate will be instrumental in providing comprehensive administrative support to a busy department, ensuring the smooth day-to-day operation of various functions.
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills, with the ability to interact professionally with all levels of staff and external visitors.
- Discretion and a high level of confidentiality.
- A proactive and resourceful attitude, with a keen eye for detail.
- Ability to work independently and as part of a team.
- Experience in managing office supplies and vendor relationships is a plus.
- A minimum of 3-5 years of relevant experience.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative positions Jobs in Brackley !
6
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£35000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Milton Keynes, Buckinghamshire, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include gatekeeping executive communications, scheduling meetings and appointments, making travel arrangements (flights, hotels, transfers), processing expenses, and preparing meeting agendas and minutes. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. The ideal candidate will have extensive experience supporting C-suite executives, demonstrating a high level of professionalism, initiative, and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. You should possess excellent organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. A proactive approach to problem-solving and a strong sense of confidentiality are paramount. This is a demanding but rewarding role offering the opportunity to work closely with top leadership and contribute to the success of the organisation. You will be expected to anticipate needs, manage multiple projects simultaneously, and maintain a calm and composed demeanor under pressure. A strong work ethic and a commitment to delivering high-quality support are essential for success in this position. This role provides a unique insight into high-level decision-making and strategic planning.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant
OX1 1AJ Oxford, South East
£25000 annum (pro
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a fast-growing online legal services platform, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive remote support. This is an excellent opportunity for an efficient and detail-oriented individual to contribute to the smooth operation of a dynamic legal tech company from the comfort of their home office. The Remote Administrative Assistant will be responsible for a variety of administrative tasks, including managing calendars, scheduling appointments, handling correspondence, and preparing documents. You will serve as a primary point of contact for internal and external communications, ensuring professional and timely responses. Key duties involve organizing virtual meetings, managing electronic filing systems, conducting basic online research, and assisting with data entry and record-keeping. The ideal candidate will possess strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in common office software and collaboration tools. We are looking for someone who is proactive, reliable, and capable of working independently with minimal supervision. A keen eye for detail and a commitment to confidentiality are essential. This role is perfect for an administrative professional who thrives in a remote work environment and is eager to support a growing legal tech business.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive and team calendars, scheduling meetings, appointments, and calls.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring professional and timely responses.
- Prepare, proofread, and format various documents, reports, and presentations.
- Organize and coordinate virtual meetings, including setting up conference calls and distributing agendas.
- Maintain and organize electronic filing systems, ensuring easy retrieval of documents.
- Conduct online research and gather information as requested.
- Assist with data entry, database management, and record-keeping.
- Provide general administrative support to the legal and operational teams.
- Ensure adherence to company policies and confidentiality agreements.
- Proactively identify and address administrative challenges.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to manage multiple tasks and prioritize effectively in a remote work environment.
- Self-motivated, reliable, and able to work independently with minimal supervision.
- Discretion and ability to handle confidential information.
- A dedicated home office setup with a reliable internet connection.
- Experience within the legal sector or a tech startup environment is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
MK9 2FZ Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to contribute to a high-performing team from anywhere in the UK. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing presentations and reports, and handling confidential information with discretion. Your role will involve acting as a gatekeeper, liaising with internal and external stakeholders, managing correspondence, and ensuring smooth day-to-day operations for the executives you support. You will be expected to anticipate needs, solve problems independently, and maintain a high level of professionalism at all times. The ideal candidate will have extensive experience in executive support, with a proven ability to manage multiple priorities in a fast-paced environment. Exceptional communication, interpersonal, and organizational skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is a must. Experience with project management or event coordination is a plus. This role requires a strong sense of initiative, discretion, and the ability to work autonomously. You will be a trusted partner, enabling executives to maximize their effectiveness. As a remote employee, you will leverage digital platforms for communication, task management, and document sharing. Your ability to maintain confidentiality and foster strong working relationships virtually will be crucial. Responsibilities:
- Manage and coordinate complex calendars and schedules for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expenses and process invoices.
- Conduct research and gather information as required.
- Proactively identify and resolve administrative challenges.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote setting.
- Proactive problem-solving abilities.
- Experience with project management tools or event planning is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
9