3109 Administrative Positions jobs in Dordon

• Manage complex calendars and schedule appointments for executives.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Prepare reports, presentations, and correspondence.
• Screen and prioritize incoming communications and requests.
• Handle confidential information with the utmost discretion.
• Organize and maintain digital and physical filing systems.
• Conduct research and prepare background information for meetings.
• Provide general administrative support to the executive team.

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and professionalism in handling confidential information.
• Experience with virtual collaboration tools is a plus.

• Manage and coordinate complex calendars, scheduling meetings and appointments across multiple time zones.
• Organize and prepare agendas, minutes, and relevant documentation for meetings.
• Handle travel arrangements, including booking flights, accommodation, and transportation.
• Maintain and organize project-related documents, ensuring easy retrieval and version control.
• Assist with the preparation of reports, presentations, and correspondence.
• Respond to and manage internal and external inquiries efficiently.
• Process invoices, expense reports, and other financial documentation.
• Provide general administrative support to project managers and team members.
• Implement and maintain efficient filing systems, both digital and physical.
• Support the onboarding process for new project team members.
  

• Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating appointments.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Manage and maintain executive filing systems, both physical and electronic.
• Screen and direct phone calls, emails, and visitors, ensuring prompt and professional responses.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Conduct research and compile data for reports and presentations as needed.
• Manage expense reporting and reimbursements for executives.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate the needs of executives and proactively address them.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Assist with special projects and initiatives as required.

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role, supporting C-level executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• Discretion and confidentiality are paramount.
• Professional and polished interpersonal skills.
• Ability to work independently with minimal supervision and take initiative.
• Experience with travel arrangements and expense management.
• Detail-oriented with a commitment to accuracy.
• Ability to adapt to changing priorities and work in a fast-paced environment.

• Managing and coordinating calendars, scheduling meetings, and appointments.
• Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
• Preparing documents, reports, and presentations.
• Maintaining office filing systems and databases.
• Assisting with travel arrangements and expense reporting.
• Greeting visitors and directing them to the appropriate personnel.
• Managing office supplies and inventory.
• Providing support for events and conferences.
• Ensuring the office environment is tidy and well-organized.
• Liaising with internal departments and external contacts.

• Managing and organising electronic and physical filing systems.
• Handling incoming and outgoing mail and correspondence.
• Scheduling meetings, appointments, and managing calendars for team members.
• Answering phone calls and directing inquiries to the appropriate personnel.
• Preparing reports, presentations, and other documents.
• Assisting with data entry and maintaining databases.
• Coordinating travel arrangements and managing expense reports.
• Providing general administrative support to the team as needed.
• Ordering and maintaining office supplies.
• Assisting with event planning and coordination.

• Manage and maintain office operations, including filing systems, correspondence, and appointment scheduling.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing them to the appropriate personnel.
• Prepare documents, reports, presentations, and meeting minutes with accuracy and attention to detail.
• Organize and coordinate meetings, including booking venues, preparing agendas, and distributing materials.
• Manage travel arrangements, including booking flights, accommodation, and ground transportation.
• Provide support for client interactions, ensuring a professional and welcoming experience.
• Maintain office supplies inventory and place orders as needed.
• Assist with data entry and database management to ensure information accuracy.
• Support team members with various administrative tasks as required.
• Adhere to company policies and procedures, contributing to a professional and efficient workplace.

• Proven experience in an administrative or secretarial role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to handle confidential information appropriately.
• A proactive and positive attitude, with a willingness to learn.
• Experience with CRM or database management systems is a plus.
• Customer service orientation and a friendly demeanor.

• Manage incoming and outgoing communications, including emails, phone calls, and post.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Maintain and organise digital filing systems and databases.
• Prepare documents, reports, presentations, and correspondence.
• Provide general administrative support to the team and management.
• Handle enquiries from clients and stakeholders professionally and efficiently.
• Manage office supplies and inventory for remote team members.
• Assist with data entry and the maintenance of accurate records.
• Support the implementation and use of virtual collaboration tools.
• Ensure confidentiality and discretion in all administrative functions.

• Proven experience as an Administrative Assistant, Secretary, or in a similar administrative role.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong written and verbal communication skills.
• Ability to work independently and manage workload effectively in a remote setting.
• High level of attention to detail and accuracy.
• Discretion and ability to handle confidential information.
• Experience with cloud-based storage and document management systems.
• Familiarity with (specific software relevant to industry, e.g., CRM, project management tools) is a plus.
• Must have a reliable internet connection and a suitable home working environment.

Administrative Assistant – Remote (UK Only | No Visa Sponsorship)
Support US Teams from Home – 100% Remote

Talent Hero connects experienced UK-based admin professionals with remote roles at growing US companies. We’re hiring Administrative Assistants who are organised, dependable, and great at keeping teams running smoothly.

If you’re detail-focused and thrive in fast-paced environments, this is your chance to work globally without commuting.

UK applicants only – we cannot offer visa sponsorship.

Apply once – we’ll match you to remote admin roles that fit your skills.

What You’ll Do:

• Manage calendars, emails, and scheduling for team members and execs
• Organise files, documents, reports, and internal communications
• Coordinate travel, meetings, and virtual events
• Support HR, finance, and ops with admin tasks
• Use tools like Google Workspace, Zoom, Slack, Notion, Trello, MS Office

Requirements

• 1+ year in admin, virtual assistant, or office support roles
• Strong communication and organisational skills
• Confident using calendars, docs, and task tools remotely
• Ability to handle sensitive information with discretion
• Bonus: Experience working with US-based or fully remote teams

Benefits

• 100% remote – UK-based
• Access to multiple US opportunities with one application
• Career growth beyond the UK market
• Fast hiring process
• Some roles offer flexible hours beyond core US times

Join our Research and Innovation Office  

Full-time (37 hours) and open-ended contract.   
 

This position is eligible for Dynamic Working (part working from home, part working in the office) and Flexi-Time (core hours 10am-12noon and 2pm-4pm).  

Due to the nature of the role, fully remote working is not possible. The general University principle for Dynamic Working is that staff are on site more than they are working from home.

We have an exciting opportunity for an Administrative Officer to join the Research and Innovation Office.

The Research and Innovation Office plays a leading role in shaping and delivering the University’s research and innovation activities and provides a high quality, added value and seamless service to researchers across the research development pipeline.

The Office incorporates a number of different teams that provide support for: nurturing partnerships and collaborations; identifying and applying for funding; managing research projects and assuring compliance with policy; improving the visibility of research outputs; fostering the impact, intellectual property and commercialisation of research; and the nurturing of research leadership skills through training and skills development programmes. The Research and Innovation Office also works closely with other Professional Services across the University, notably Legal Services, Registry, Student Services, Finance and HR.

The post holder will be responsible for support for wider Research and Innovation Office, including:

• Specific Functional Area Support –Recruitment & HR –Running recruitment campaigns, arranging and supporting interview days, processing sickness and leave details for the wider office, signposting RIO colleagues on to the central University HR team where required.
   
• Business & General Administration – urchasing & ordering, travel and accommodation bookings for RIO team members, booking meeting rooms & catering, general point of contact within the Research and Innovation Office for both internal colleagues and external clients.

The ideal post holder will have excellent administrative and IT skills, be able to work with accuracy and attention to detail, both individually and as part of a team. Previous experience of the Clarity Travel booking portal or the iTrent HR management system are desirable, but not essential as training will be given.

For more information about the role refer to the Job Description and Person Specification .

If you have any questions about this role, please contact

Closing date: Tuesday 26th August at midnight

Interview Date: Thursday 4th September 2025