Administrative Assistant - Project Support

M1 1ES Manchester, North West £22 Hourly WhatJobs

Posted 25 days ago

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contractor
Our client is seeking a highly organised and proactive Administrative Assistant with a strong aptitude for project support to join their team in Manchester, Greater Manchester, UK . This is a fully remote position, allowing you to work from the comfort of your own home. You will provide essential administrative and logistical support to project managers and teams, ensuring the smooth execution of projects from initiation to completion. The ideal candidate will be meticulous, possess excellent communication skills, and have a proven ability to manage multiple tasks efficiently. Responsibilities include scheduling meetings, preparing agendas and minutes, maintaining project documentation, tracking action items, coordinating travel arrangements, and managing project-related correspondence. You will also assist with budget tracking, expense reporting, and the preparation of presentations and reports. A key aspect of this role involves liaising with internal stakeholders and external vendors to ensure timely information flow and project alignment. Proficiency in project management software and standard office productivity suites (e.g., Microsoft Office, Google Workspace) is crucial. We are looking for an individual with a strong work ethic, a keen eye for detail, and the ability to anticipate needs and proactively address potential issues. This is an excellent opportunity to gain valuable experience supporting dynamic projects within a forward-thinking organisation, all within a flexible remote working environment.

Key Responsibilities:
  • Provide comprehensive administrative support to project teams and managers.
  • Schedule and coordinate project meetings, preparing agendas and distributing minutes.
  • Maintain and organise project documentation, including plans, reports, and logs.
  • Track project milestones, action items, and deliverables, ensuring timely completion.
  • Manage project-related communications and correspondence.
  • Assist with budget management, expense tracking, and invoice processing.
  • Prepare presentations, reports, and other project-related documents.
  • Coordinate travel arrangements for team members as required.
  • Liaise with internal departments and external vendors to facilitate project progress.
  • Contribute to the overall efficiency and success of project execution.
Qualifications:
  • Proven experience as an Administrative Assistant, Office Administrator, or Project Coordinator.
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
  • Experience with project management tools (e.g., Asana, Trello, Jira) is advantageous.
  • Ability to multitask, prioritise effectively, and meet deadlines.
  • High level of attention to detail and accuracy.
  • Proactive attitude and strong problem-solving capabilities.
  • Ability to work independently and effectively in a remote setting.
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Remote Administrative Assistant - Project Support

M2 4AA Manchester, North West £20 Hourly WhatJobs

Posted 1 day ago

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contractor
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide crucial project support. This is a fully remote position, allowing you to manage your workload from your own workspace. You will be instrumental in ensuring the smooth execution of projects by providing comprehensive administrative and logistical assistance to project managers and team members. This role requires excellent organizational skills, meticulous attention to detail, strong communication abilities, and proficiency with modern office technologies. You will be responsible for managing schedules, coordinating meetings, maintaining project documentation, and facilitating communication across project stakeholders.

Key Responsibilities:
  • Provide comprehensive administrative support to project managers and project teams, operating remotely.
  • Schedule and coordinate project meetings, ensuring all participants are informed and prepared.
  • Prepare agendas, take minutes, and distribute meeting summaries promptly.
  • Manage and maintain project documentation, including plans, reports, and records, ensuring accuracy and accessibility.
  • Assist in tracking project timelines, milestones, and deliverables, and flag potential risks or delays.
  • Facilitate communication between project team members, stakeholders, and external parties.
  • Organize and manage electronic filing systems for project-related information.
  • Prepare reports and presentations as required by project managers.
  • Handle correspondence, emails, and phone calls in a professional and timely manner.
  • Assist with travel arrangements and expense reporting for project team members, if necessary.
  • Support the onboarding process for new project team members.
  • Proactively identify administrative needs and propose solutions to enhance project efficiency.
  • Maintain confidentiality of sensitive project information.
Essential Skills and Qualifications:
  • Proven experience in an administrative or project support role.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
  • Excellent written and verbal communication skills.
  • Meticulous attention to detail and a high degree of accuracy.
  • Ability to work independently, take initiative, and manage workload effectively in a remote setting.
  • Professional and adaptable demeanor.
  • Familiarity with project management software is a plus.
  • A reliable internet connection and a suitable home office environment are required.
This is an excellent opportunity to contribute to impactful projects while enjoying the flexibility of remote work. Our client values efficiency, teamwork, and a proactive approach.
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Senior Administrative Assistant (Executive Support)

M1 1PN Manchester, North West £35000 Annually WhatJobs

Posted 25 days ago

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full-time
Our client, a dynamic and rapidly growing technology firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the ultimate flexibility to manage your workload from home. You will be an integral part of the executive team, ensuring smooth daily operations and efficient communication. We are committed to a remote-first culture, valuing dedication and expertise regardless of physical location.

As a Senior Administrative Assistant, your primary responsibility will be to provide high-level administrative support to senior executives. This includes managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing meeting agendas and minutes. You will act as a gatekeeper, screening calls and emails, and ensuring that executive time is managed effectively and prioritized appropriately. Discretion and confidentiality are paramount in this role.

Key responsibilities extend to managing expense reports, processing invoices, and assisting with budget tracking for the executive office. You will prepare presentations and reports, conduct research on various topics as required, and handle confidential correspondence. You will also serve as a key liaison between the executive team and other departments, as well as external stakeholders. Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise will be highly valued. You will also contribute to the smooth functioning of the wider remote administrative team.

The ideal candidate will possess a minimum of 5 years of experience in executive administrative support, preferably within a fast-paced corporate environment. Exceptional organizational and time-management skills are essential, with a proven ability to multitask and manage competing priorities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are required. Outstanding written and verbal communication skills, with meticulous attention to detail, are crucial. A proactive and problem-solving mindset, coupled with a high degree of professionalism and discretion, is expected. Previous experience in a remote administrative role is a strong advantage.

This role offers the chance to work closely with senior leadership in an innovative company, contribute significantly to operational efficiency, and enjoy the complete autonomy and flexibility of a remote work arrangement. If you are a highly motivated and detail-oriented administrative professional, we encourage you to apply. The core focus of this role pertains to supporting executives operating within the business landscape of Manchester, Greater Manchester, UK .
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Senior Administrative Officer - Executive Support

L1 4JQ Liverpool, North West £30000 Annually WhatJobs

Posted today

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full-time
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to senior management in Liverpool, Merseyside, UK . This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with professionalism and discretion. The ideal candidate will have extensive experience in administrative support, with a proven ability to manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information. You will be responsible for liaising with internal and external stakeholders, organising meetings and events, and managing correspondence. Strong IT proficiency, particularly in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. We are looking for an individual with excellent communication and interpersonal skills, a meticulous attention to detail, and the ability to anticipate needs and proactively resolve issues. This hybrid role offers a balanced approach, combining in-office collaboration with the flexibility of some remote working. The successful applicant will be adaptable, efficient, and capable of working effectively under pressure. Join a dynamic team and play a crucial role in supporting key decision-makers.
Key Responsibilities:
  • Manage complex and dynamic calendars for senior executives.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare agendas, minutes, and follow-up actions for meetings.
  • Draft, proofread, and format reports, presentations, and correspondence.
  • Act as a primary point of contact for internal and external inquiries.
  • Organise and manage executive events, conferences, and team offsites.
  • Maintain confidential filing systems and databases.
  • Manage office supplies and equipment.
  • Handle general administrative duties and ad-hoc projects as required.
  • Provide support to other administrative staff when needed.
Qualifications:
  • Proven experience as a Senior Administrative Officer, Executive Assistant, or in a similar administrative role.
  • Exceptional organisational and time management skills.
  • Excellent communication and interpersonal abilities.
  • High level of proficiency in Microsoft Office Suite.
  • Ability to manage confidential information with discretion.
  • Proactive approach and strong problem-solving skills.
  • Experience in coordinating travel and managing complex schedules.
  • Ability to work effectively both independently and as part of a team.
  • Discretion and professionalism are paramount.
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Senior Administrative Officer - Project Support

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide essential project support within a dynamic team. This hybrid role combines remote work flexibility with the necessity of in-office collaboration at our Liverpool, Merseyside, UK location. You will be instrumental in ensuring the smooth running of projects by managing administrative processes, coordinating schedules, and maintaining essential documentation. Key responsibilities include preparing reports, managing correspondence, organising meetings (both virtual and in-person), and tracking project milestones. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and proficiency in a range of administrative software. You should be adept at multitasking, prioritising workloads, and communicating effectively with team members and stakeholders at all levels. Experience in project administration or coordination is highly desirable. This role requires a proactive approach, the ability to anticipate needs, and a commitment to providing high-level administrative support. We are looking for an individual who can contribute positively to team efficiency and project success, demonstrating professionalism and reliability in both remote and office settings. Your contribution will be vital in ensuring projects are delivered on time and within scope.

Responsibilities:
  • Provide comprehensive administrative support for multiple projects.
  • Manage project documentation, including filing and record-keeping.
  • Coordinate project meetings, prepare agendas, and take minutes.
  • Track project timelines and assist in monitoring progress.
  • Prepare project status reports and presentations.
  • Manage internal and external communications related to projects.
  • Handle travel arrangements and expense processing for project teams.
  • Maintain project databases and information systems.
  • Act as a point of contact for project-related queries.
  • Support project managers in various administrative tasks.
Qualifications:
  • Relevant administrative qualification or equivalent experience.
  • Minimum of 4 years of experience in an administrative or secretarial role.
  • Experience supporting projects or project management teams is essential.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management software is a plus.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to work independently and collaboratively in a hybrid environment.
  • Discretion and ability to handle confidential information.
  • Proactive attitude and problem-solving capabilities.
This role operates on a hybrid model, requiring presence at our office in Liverpool, Merseyside, UK , for specific tasks and collaborative sessions.
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Senior Administrative Officer - Executive Support

L1 1AA Liverpool, North West £30000 Annually WhatJobs

Posted 8 days ago

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support in Liverpool, Merseyside, UK . This role is crucial in ensuring the smooth and efficient operation of the executive office, managing complex schedules, coordinating high-level meetings, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a professional demeanor. You will be responsible for managing correspondence, preparing reports and presentations, making travel arrangements, and acting as a primary point of contact for internal and external stakeholders. Strong communication and interpersonal skills are essential for building and maintaining relationships across all levels of the organization. This position requires a proactive approach to problem-solving, the ability to anticipate needs, and the capacity to manage multiple priorities effectively in a fast-paced environment. Proficiency in office productivity software, including advanced calendar management and document creation, is a must. If you are a dedicated and resourceful administrative professional looking for a challenging and rewarding role supporting senior leadership, this opportunity is for you.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling appointments, meetings, and events.
  • Coordinate and prepare agendas, materials, and minutes for executive meetings.
  • Handle incoming and outgoing correspondence, including drafting emails and communications.
  • Make detailed travel arrangements, including flights, accommodation, and itineraries.
  • Prepare reports, presentations, and other documents as required.
  • Act as a liaison between executives and internal/external stakeholders.
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with budget tracking and expense reporting for the executive office.
  • Maintain confidentiality of sensitive information and exercise discretion at all times.
  • Anticipate executive needs and proactively address potential issues.
  • Provide general administrative support to the executive team.
Qualifications:
  • Proven experience as an Executive Assistant, Senior Administrator, or similar role.
  • Exceptional organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced calendar management skills.
  • Strong written and verbal communication skills.
  • Excellent interpersonal skills and the ability to build rapport with diverse individuals.
  • High level of discretion, professionalism, and a strong work ethic.
  • Ability to multitask, prioritize, and work effectively under pressure.
  • Proactive and solution-oriented approach to problem-solving.
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Senior Administrative Officer, Executive Support

M1 1AE Manchester, North West £35000 Annually WhatJobs

Posted 15 days ago

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full-time
Our client, a prominent organisation within the (Industry Specific - e.g., professional services/financial sector), is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This hybrid role, based in the heart of Manchester, Greater Manchester, UK , offers a dynamic work environment where you will be instrumental in ensuring the smooth operation of executive functions. You will manage complex schedules, coordinate meetings, prepare essential documentation, and act as a key point of contact for senior management.

Key responsibilities include:
  • Providing high-level administrative support to senior executives, including complex diary management, travel arrangements, and expense processing.
  • Organising and coordinating executive meetings, preparing agendas, taking minutes, and distributing action points.
  • Managing and prioritising incoming communications, including emails, calls, and mail, ensuring timely responses and appropriate delegation.
  • Preparing and proofreading reports, presentations, and other important documents to a high standard.
  • Maintaining confidential filing systems and databases, ensuring accuracy and accessibility of information.
  • Acting as a liaison between executives and internal/external stakeholders, fostering positive working relationships.
  • Assisting with event planning and coordination for executive-level functions.
  • Conducting research and gathering information as required for executive projects.
  • Proactively identifying opportunities to improve administrative processes and efficiencies.
  • Providing support to other administrative team members as needed.
  • Ensuring smooth day-to-day operations within the executive office.
  • Maintaining a high level of discretion and confidentiality in all aspects of the role.

The ideal candidate will have extensive experience in an administrative support role, with a significant portion focused on executive assistance at a senior level. You must possess exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Outstanding communication, interpersonal, and interpersonal skills are essential, along with a professional and confident demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, with experience in calendar management and document creation being paramount. A proactive and solutions-oriented approach to problem-solving is highly valued. Discretion and the ability to handle sensitive information with confidentiality are non-negotiable. Experience in (specific industry if applicable) would be an advantage. This is an excellent opportunity for an experienced administrator to take on greater responsibility and contribute to the success of a leading organisation.
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Senior Administrative Manager - Operations Support

M1 6EU Manchester, North West £40000 Annually WhatJobs

Posted 25 days ago

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full-time
Our client, a bustling multinational corporation with diverse operations, is seeking a highly organized and proactive Senior Administrative Manager to oversee critical operations support functions. This role is essential for ensuring the smooth day-to-day running of various departments by providing strategic administrative leadership, managing resources, and implementing efficient processes. You will lead a team of administrative professionals, optimize workflows, and liaise with multiple departments to guarantee seamless operational support. The ideal candidate will possess extensive experience in administrative management, strong leadership capabilities, and a keen eye for detail in optimizing business processes.

Key responsibilities include:
  • Overseeing and coordinating the administrative functions of multiple departments to ensure efficient operations.
  • Developing, implementing, and refining administrative policies and procedures to enhance productivity and compliance.
  • Managing and mentoring a team of administrative staff, including performance management and professional development.
  • Overseeing office management, including supplies, vendor relations, and facility coordination.
  • Implementing and managing systems for record-keeping, document control, and information management.
  • Coordinating internal and external meetings, including scheduling, logistics, and minute-taking.
  • Assisting with budget management and financial administration for the administrative department.
  • Serving as a key point of contact for internal and external inquiries, resolving issues promptly and professionally.
  • Driving continuous improvement initiatives to streamline administrative processes and reduce operational costs.
  • Ensuring a high standard of office presentation and professional environment, managing hybrid work dynamics effectively.
  • Supporting senior management with ad-hoc projects and administrative tasks as required.

Required qualifications and experience:
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • A minimum of 5 years of progressive experience in administrative management or office management roles.
  • Proven experience in leading and managing administrative teams.
  • Excellent organizational, time management, and multitasking skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative software.
  • Exceptional communication, interpersonal, and problem-solving abilities.
  • Experience in process improvement and implementing operational efficiencies.
  • Ability to work effectively in a hybrid work model, balancing remote and in-office responsibilities.
  • Discretion and the ability to handle confidential information.
  • A proactive approach to identifying and addressing potential issues.

This is an excellent opportunity for a seasoned administrative professional to take on a leadership role within a dynamic organization, contributing to efficient operations from our client's hub in Manchester, Greater Manchester, UK .
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Remote Senior Administrative Assistant - Operations Support

M1 1AA Manchester, North West £35000 Annually WhatJobs

Posted 5 days ago

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full-time
Our client is looking for a highly competent and proactive Remote Senior Administrative Assistant to join their operations team. This role is vital in ensuring the smooth running of day-to-day operations by providing comprehensive administrative support. Working entirely remotely, you will manage essential tasks such as data management, correspondence, scheduling, and supporting various operational projects. The ideal candidate will possess excellent organizational skills, strong proficiency in digital tools, and the ability to work independently with minimal supervision. A keen eye for detail, robust communication skills, and a commitment to efficiency are paramount for success in this position.

Key Responsibilities:
  • Manage and maintain operational databases and filing systems, ensuring data accuracy and integrity.
  • Coordinate internal and external communications, including drafting emails, memos, and reports.
  • Assist in scheduling meetings, preparing materials, and taking minutes as required.
  • Provide support for operational projects, including tracking progress, managing documentation, and coordinating with team members.
  • Handle general administrative duties such as managing correspondence, organizing digital documents, and preparing presentations.
  • Liaise with internal departments and external vendors to facilitate operational processes.
  • Manage and process incoming and outgoing mail and shipments.
  • Respond to inquiries from internal stakeholders regarding operational procedures and information.
  • Implement and maintain administrative systems and procedures to enhance efficiency.
  • Assist in onboarding new team members by preparing necessary documentation and introductions.
  • Conduct research and compile information as needed for operational reports.
  • Ensure all administrative tasks are completed accurately and within deadlines.
  • Contribute to a positive and collaborative remote working environment.

Qualifications:
  • Minimum of 3-5 years of experience in an administrative or office support role, preferably with operations experience.
  • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools.
  • Excellent organizational skills with a strong ability to manage multiple tasks and prioritize effectively.
  • Strong written and verbal communication skills, with a keen eye for detail.
  • Proven ability to work independently and take initiative in a remote setting.
  • Experience with database management and digital filing systems is essential.
  • Ability to adapt to new technologies and software quickly.
  • A proactive approach to identifying and resolving administrative challenges.
  • Discretion and professionalism in handling sensitive information.
  • Familiarity with project management principles is a plus.
This fully remote role offers a significant opportunity to contribute to a key operational function from anywhere in the UK.
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Remote Administrative Assistant (Data Entry Specialist)

L1 1AA Liverpool, North West £15 Hourly WhatJobs

Posted 25 days ago

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contractor
Our client is seeking a highly organised and detail-oriented Remote Administrative Assistant with a specialization in data entry to join their team on a contract basis. This position is fully remote, offering the flexibility to work from anywhere within the UK. The successful candidate will be responsible for accurately inputting, updating, and maintaining large volumes of data across various systems and databases. Exceptional accuracy, efficiency, and a commitment to data integrity are paramount for this role.

Key Responsibilities:
  • Accurately enter data from various sources (documents, forms, digital files) into designated databases and systems.
  • Verify and correct data to ensure accuracy, completeness, and consistency.
  • Update existing records with new information and changes.
  • Perform regular data quality checks and audits to identify and resolve discrepancies.
  • Maintain organized digital filing systems and databases.
  • Generate reports based on entered data as required.
  • Adhere to strict data privacy and confidentiality protocols.
  • Communicate with team members regarding data entry requirements or issues.
  • Assist with other administrative tasks as needed, such as document formatting or basic research.
  • Manage and prioritize multiple data entry tasks to meet deadlines.
  • Ensure all data handling complies with company policies and procedures.
  • Troubleshoot minor data input errors or system issues.
Qualifications:
  • Proven experience in a data entry role or as an administrative assistant with a strong data handling component.
  • Exceptional accuracy and attention to detail.
  • Proficiency in data entry software and Microsoft Office Suite, particularly Excel.
  • Fast and accurate typing skills.
  • Strong organisational skills and the ability to manage time effectively in a remote setting.
  • Ability to work independently with minimal supervision.
  • Excellent understanding of data confidentiality and security principles.
  • Good written and verbal communication skills.
  • Familiarity with various database management systems is a plus.
  • Reliable internet connection and a dedicated workspace.
  • Previous experience with online collaboration tools (e.g., Slack, Zoom, Microsoft Teams) is beneficial.
This is an excellent remote opportunity for an individual with a strong aptitude for data management and a desire for a flexible work arrangement. If you are meticulous, efficient, and thrive on ensuring data accuracy, we encourage you to apply.
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