55 Administrative Positions jobs in Gelston

• Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and calls across multiple time zones.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare agendas, take minutes, and track action items for executive and board meetings.
• Handle confidential and sensitive information with discretion and integrity.
• Organise and maintain physical and digital filing systems, ensuring efficient retrieval of documents.
• Act as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
• Manage expense reporting and processing for the executive team.
• Coordinate office logistics and administrative tasks to ensure seamless operations.
• Anticipate the needs of the executives and proactively address potential issues.

• Proven experience as an Executive Assistant or similar senior administrative role, ideally supporting C-suite executives or boards.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• High level of discretion, professionalism, and integrity in handling confidential information.
• Ability to multitask and thrive in a fast-paced, demanding environment.
• Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
• Proactive and resourceful approach to problem-solving.
• Experience in minute-taking and document preparation.
• Flexibility to adapt to changing priorities and work collaboratively in a hybrid setting.

• Manage complex executive calendars and schedule appointments.
• Prepare agendas, minutes, and supporting documents for board and committee meetings.
• Coordinate domestic and international travel arrangements.
• Handle executive correspondence, emails, and phone calls with professionalism.
• Prepare presentations, reports, and other documents as required.
• Organise and manage executive events and meetings.
• Maintain confidential files and records.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and provide administrative support for special projects.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Experience supporting C-suite executives and/or board-level administration is essential.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual meeting technologies.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive, resourceful, and able to work independently.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Relevant certifications or qualifications are a plus.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, collate relevant documents, and take minutes for executive meetings.
• Draft and edit correspondence, reports, presentations, and other essential documents.
• Serve as a primary point of contact for internal and external stakeholders, screening communications and requests.
• Organize and coordinate virtual and in-person executive events and off-sites.
• Manage confidential information with the utmost discretion and security.
• Conduct research and gather information to support executive decision-making.
• Implement and improve administrative processes and systems to enhance efficiency.
• Provide support for special projects as assigned by executives.
• Act as a proactive gatekeeper, ensuring executives' time is optimized.

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role, supporting senior-level management.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask, prioritize, and work effectively under pressure in a remote setting.
• Proactive approach with strong problem-solving capabilities.
• Experience in preparing reports and presentations.
• A relevant qualification in Business Administration or Office Management is advantageous.

We are seeking organised and reliable individuals in Lincoln, UK to join our remote team for data entry and administrative support. This entry-level role includes full training and flexible hours, making it suitable for both part-time and full-time work.

Daily responsibilities include entering, verifying, and organising data using your computer, supporting online reports, and assisting with office and admin duties. You may also help maintain records, update documentation, and provide feedback to improve client processes. This position allows you to work from home , offering flexibility to manage professional responsibilities alongside personal commitments.

Lincoln is a historic cathedral city in Lincolnshire , famous for its stunning architecture, rich heritage, and thriving community. Residents enjoy local shopping, cultural attractions, parks, and leisure amenities, creating an excellent environment for remote professionals.

Lincoln provides a supportive setting for individuals working online from home, enabling them to efficiently complete administrative and data entry tasks while enjoying the benefits of living in a scenic and welcoming city.

Top Level Promotions partners with companies across industries to deliver accurate data, research, and administrative support. Our UK-based remote team helps businesses make informed decisions by maintaining organised and reliable information.

We are seeking dependable professionals who can efficiently work from home , manage administrative responsibilities, and complete projects accurately using online tools.

Data Entry & Office Administration

Market Research & Analytics

Retail & E-commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Service & Support

Technology & Software Services

Manufacturing & Product Evaluation

Travel, Tourism & Lifestyle

Reliable high-speed internet connection.

Functional computer or laptop with camera and microphone.

Quiet, dedicated home workspace.

Ability to handle confidential information responsibly.

Strong attention to detail in data entry and administrative work.

Clear written and verbal communication.

Competent with online tools and office software.

Self-motivated and able to manage multiple tasks efficiently.

Accuracy and consistency in completing assignments.

Flexible schedule in a fully remote role.

Paid training provided for all new hires.

Opportunity to contribute to meaningful projects across industries.

Career growth potential within a supportive team environment.

No commuting required, allowing focused work from home .

£18.50 – £36.00 per hour, depending on experience and project assignment.

Entry-level position with full training provided. Previous data entry or administrative experience is helpful but not required.

Applicants must reside in the United Kingdom . If you are organised, reliable, and motivated to perform professional work online using your computer in a structured home office environment, we encourage you to apply.

• Managing incoming and outgoing mail and deliveries.
• Answering telephone calls, screening, and directing them to the appropriate personnel.
• Greeting visitors and managing the reception area.
• Scheduling appointments, meetings, and managing calendars.
• Maintaining office supplies and organising stock.
• Filing and organising documents, both digital and physical.
• Assisting with the preparation of correspondence, reports, and presentations.
• Providing general administrative support to various departments as needed.
• Coordinating travel arrangements for staff.
• Ensuring the office environment is tidy and well-maintained.

Location; Nottingham (On-site only)

Reporting to : Task Force Lead

Employment Type: Full Time/Permanent

Working Hours : Monday – Friday (37.5hours/per week)

Salary : £23,000 - £24,000 (Depending on Experience )

Annual Leave : 20 days (excluding Bank Holidays)

Job Description

Delphi Care Solutions Ltd is a specialist consultancy providing strategic, compliance, and operational support to the care and education sectors. We work closely with providers and regulators to ensure services meet and exceed required standards.

We are seeking a proactive and highly organised Administrative Assistant to support the smooth running of our care consultancy operations.  This role is vital in ensuring that our internal systems are up to date, communication with all stakeholders is timely and efficient and that administrative processes support the delivery of high-quality services to clients.

The ideal candidate will be confident using Microsoft Teams and other MS Office applications, able to manage multiple tasks at once and be a clear communicator – both verbal and written. You will work closely with our leadership and operations team to keep administrative systems running smoothly.

Key Responsibilities

·    Maintain and organise digital files and data stored in Microsoft Teams

·    Update and maintain work related documentation including a Taskforce Allocation Calendar.

·    Support with providing data for invoicing and advance payment notifications

·    Contact and follow up with contractors regarding potential work opportunities

·    Track key milestones for project/taskforce allocations e.g. dates of site visits, report deadlines

·    Manage weekly timesheet process including sending reminders, tracking and reporting

·    Track contractor invoice deadlines, send reminders and follow up as needed

·    Provide general administrative support as needed

Requirements

Person Specification

Essential Skills & Experience

• Proficient in Microsoft Teams, Outlook, Word and Excel
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Proactive, flexible, self-motivated with the ability to work independently
• Clear and professional written and verbal communication
• Ability to track and manage multiple concurrent tasks effectively
• Minimum 2 years work experience in a similar administrative support role

Desirable

• Experience working in a care or consultancy environment

Additional Information

This is a dynamic role suited to someone who thrives in a fast-paced, people-centred organisation. You will be a key part of a small but growing, dedicated and passionate team, contributing to the high standards and impact of our care consultancy services .

Benefits

• Employers Pension 5% (After 3 months of joining)

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