1438 Administrative Positions jobs in Glasgow City

• Managing complex and dynamic calendars for multiple executives.
• Coordinating and scheduling internal and external meetings, including preparing agendas and taking minutes.
• Arranging domestic and international travel, including flights, accommodation, and ground transportation.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications.
• Managing expense reports and invoices.
• Acting as a primary point of contact for internal and external stakeholders.
• Maintaining and organizing filing systems, both physical and digital.
• Handling confidential and sensitive information with discretion.
• Assisting with special projects and events as needed.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Discretion and a high level of professionalism.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach to problem-solving and anticipating needs.
• Strong attention to detail.

Job Title – Administration Assistant (Staff Scheduler)

Location – Cumbernauld

Hours – 40 hours per week plus 1 in 3 Saturdays

As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our expert Surgeons undertake more procedures collectively than any other national provider. For over 35 years, millions of patients have trusted Optical Express with their eye care. We are focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology.

Optical Express gives patients their very best results through investing in state of the art technology, employing experienced, highly skilled surgeons and optometrists, continuously analysing clinical outcomes and working with pioneers and innovators from within the industry, to include Johnson & Johnson Vision and Zeiss.

The role of Administration Assistant is a key hire for Optical Express, the team ensures our professional staff are appropriately scheduled in line with business and patient demands.

The main aspects of the role -

• Maintaining the Optometrist database
• Ensuring full optimisation of the Optometrists within the region
• Ensure holidays are approved in a timely manner
• Assisting client relationship management with the Self Employed Optometrist network to ensure ability to fill gaps at short notice
• Regular communication to the regional team to ensure optimisation of the Optometrists
• Commercially minded with a common sense, pro-active and flexible approach to work
• Excellent knowledge of Microsoft Office including Word, Excel and Outlook
• General administration
• Communicate effectively with senior Managers and qualified professional healthcare providers

What we need from you -

• A willing to learn attitude
• Excellent organisational skills
• Meticulous attention to detail
• The skills to juggle many competing tasks simultaneously
• Computer literate and quick learner
• Enjoy networking and be able to communicate effectively with senior level Managers and qualified professional healthcare providers
• Successful candidate would need to have excellent commination skills and be able to work on their own initiative as well as part of a team.
• Saturday cover (1 in 3) is essential to the role.

What’s in it for you? -

• Competitive salary
• Free or discounted optical products/procedures
• Free Parking
• Cycle to work scheme
• Career progression

Please apply now by uploading your CV.

• Managing complex calendars and scheduling meetings for senior executives.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
• Preparing agendas, taking minutes, and distributing action items for meetings.
• Conducting research and compiling information for reports and presentations.
• Managing email correspondence, prioritizing inquiries, and responding on behalf of executives where appropriate.
• Processing expense reports and managing departmental budgets.
• Organizing and maintaining digital and physical filing systems.
• Acting as a primary point of contact for internal and external stakeholders.
• Assisting with the onboarding of new team members.
• Proactively identifying and addressing administrative needs and potential issues.

• Manage and maintain complex electronic calendars and schedules for multiple executives.
• Coordinate and schedule virtual meetings, ensuring all participants have necessary information and access.
• Prepare, proofread, and edit reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, calls, and mail.
• Organize and maintain digital filing systems and databases for easy retrieval of information.
• Assist with the onboarding process for new remote team members.
• Process expense reports and ensure timely reimbursements.
• Book travel arrangements for virtual team members as needed.
• Provide general administrative support to various departments.
• Maintain confidentiality and handle sensitive information with discretion.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent command of English, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational and time management skills.
• Ability to multitask and prioritize workload effectively.
• Excellent interpersonal and communication skills.
• Experience with remote work tools and collaboration platforms.
• High school diploma or equivalent; further qualifications are a plus.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,