What Jobs are available for Administrative Positions in Glasgow City?
Showing 41 Administrative Positions jobs in Glasgow City
Administrative Assistant - Executive Support
G1 1AE Glasgow, Scotland
£28000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client, a leading entity in its sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support on a fully remote basis. This is an exceptional opportunity for a detail-oriented professional to manage a wide range of administrative tasks, ensuring the smooth and efficient operation of executive functions. Working remotely, you will leverage digital tools and communication platforms to support senior leadership, manage schedules, coordinate meetings, handle correspondence, and maintain confidential records. If you are adept at multitasking, possess excellent communication skills, and thrive in a dynamic, results-driven environment, this role is perfect for you.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and maintain electronic filing systems and databases.
- Prepare agendas for meetings and take minutes when required.
- Conduct research on various topics as needed by executives.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for executive-level meetings and functions.
- Process expense reports and manage related administrative tasks.
- Anticipate the needs of executives and proactively address potential issues.
- Utilize various office software and collaboration tools effectively to support remote work.
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0
Executive Administrative Assistant - C-Suite Support
G1 3DA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role is based at our **Glasgow, Scotland, UK** office and requires a professional with exceptional interpersonal and organizational skills. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing meeting materials, handling confidential correspondence, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will have a Bachelor's degree in Business Administration or a related field, or equivalent professional experience, coupled with a minimum of 5 years of experience supporting senior executives in a corporate environment. You must possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including expertise in calendar management, email organization, and document creation. Experience with CRM systems and project management tools is a plus. Impeccable attention to detail, strong time management skills, and the ability to multitask effectively in a fast-paced environment are essential. Discretion and the ability to handle sensitive information with utmost confidentiality are paramount. Responsibilities include:
- Managing complex and dynamic executive calendars, scheduling meetings, and anticipating conflicts.
- Coordinating all aspects of executive travel, including flights, accommodation, visas, and itineraries.
- Preparing agendas, taking minutes, and distributing action items for executive meetings.
- Drafting, reviewing, and proofreading correspondence, reports, and presentations.
- Serving as a gatekeeper and liaison between executives and internal/external stakeholders.
- Handling confidential information with the highest degree of discretion and integrity.
- Managing expense reports and processing invoices for executive support.
- Conducting research and preparing background materials for meetings and projects.
- Assisting with the organization of company events and executive functions.
- Proactively identifying and resolving administrative challenges.
- Providing general administrative support as needed to the executive team.
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1
Executive Administrative Assistant
G2 1DU Glasgow, Scotland
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a prominent organization within the (Industry Sector), is seeking a highly organized and proactive Executive Administrative Assistant. This is an on-site role requiring dedicated attention within the office environment.
About the Role:
The Executive Administrative Assistant will provide comprehensive administrative support to senior executives, ensuring the smooth and efficient operation of their daily activities. You will manage complex calendars, coordinate meetings, prepare documents, and act as a gatekeeper for communication. This position demands exceptional organizational skills, discretion, and a professional demeanor.
Key Responsibilities:
This role is based in Glasgow, Scotland, UK , and requires full-time, on-site attendance. If you are a highly organized and reliable administrative professional, we encourage you to apply.
About the Role:
The Executive Administrative Assistant will provide comprehensive administrative support to senior executives, ensuring the smooth and efficient operation of their daily activities. You will manage complex calendars, coordinate meetings, prepare documents, and act as a gatekeeper for communication. This position demands exceptional organizational skills, discretion, and a professional demeanor.
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, attend meetings, take minutes, and track action items.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and submit expense reports and manage departmental budgets as required.
- Organize and maintain physical and digital filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Manage office supplies and maintain an organized workspace.
- Provide support for special projects and events as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Excellent attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information appropriately.
- Proactive and resourceful, with a strong problem-solving attitude.
- Professional and polished demeanor.
- Experience with CRM software is a plus.
This role is based in Glasgow, Scotland, UK , and requires full-time, on-site attendance. If you are a highly organized and reliable administrative professional, we encourage you to apply.
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2
Executive Administrative Assistant
G1 1AA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership teams. This is a fully remote position, offering the flexibility to work from anywhere while maintaining seamless operational efficiency. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing detailed reports and presentations, and handling confidential correspondence. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively in a virtual environment. You will act as a key point of contact, liaising with internal departments and external stakeholders to ensure smooth workflow and information dissemination. Key responsibilities include arranging and facilitating virtual meetings, managing expenses, maintaining organised digital filing systems, and undertaking ad-hoc projects as required. This role requires a high level of professionalism, discretion, and a commitment to delivering excellent service. Proficiency in the full suite of Microsoft Office or Google Workspace applications is essential, along with experience using project management or collaboration tools. We are looking for a self-starter with a proven ability to manage tasks autonomously and contribute to the overall productivity of the executive team. This remote role demands robust time management and organisational skills, coupled with a proactive approach to problem-solving. Our client values a positive attitude and a dedication to supporting executive functions with utmost efficiency and confidentiality.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel logistics, including flights, accommodation, and visas.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Screen and prioritize incoming communications, handling them appropriately.
- Organise and manage virtual meetings, including preparing agendas and taking minutes.
- Maintain confidential files and records with meticulous attention to detail.
- Process expense reports and manage budget-related administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Undertake special projects and ad-hoc administrative duties as assigned.
- Anticipate the needs of executives and proactively offer support.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and a proactive attitude.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Ability to work independently and manage multiple priorities in a remote setting.
- High level of professionalism and attention to detail.
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3
Executive Administrative Assistant
G1 1AA Glasgow, Scotland
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team based in Glasgow, Scotland, UK . This is a vital role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating executive travel arrangements, preparing meeting agendas and minutes, handling confidential correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have a proven track record of providing high-level administrative support to senior executives, excellent communication and interpersonal skills, and proficiency in Microsoft Office Suite. Strong organizational skills, the ability to anticipate needs, and a professional demeanor are essential. Responsibilities include managing and prioritizing a demanding schedule, making domestic and international travel arrangements (flights, accommodation, visas), organizing and preparing materials for board meetings and executive sessions, screening and responding to communications, maintaining and organizing electronic and physical filing systems, and undertaking ad-hoc projects as required. A minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative support role is required. Experience within the professional services sector is advantageous. This is an exciting opportunity to become an integral part of a successful organization, offering a stable and rewarding career in a vibrant city. This role is office-based in Glasgow , providing essential face-to-face interaction and support to the executive team.
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4
Executive Administrative Assistant
G2 1AA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their dynamic organisation based in Glasgow, Scotland, UK . This role is crucial in ensuring the smooth and efficient operation of the executive office. The successful candidate will be responsible for managing complex calendars, coordinating internal and external meetings, preparing agendas and minutes, and handling travel arrangements. You will also be involved in preparing reports, presentations, and correspondence with a high degree of accuracy. Confidentiality and discretion are paramount in this position.
Responsibilities will include:
The ideal candidate will possess excellent communication and interpersonal skills, with a minimum of 5 years' experience in a similar executive support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organisational skills, attention to detail, and the ability to multitask and prioritise effectively under pressure are required. Experience with project management software and a proactive approach to problem-solving would be advantageous. This is an excellent opportunity to join a leading organisation and contribute to its success.
Responsibilities will include:
- Managing and coordinating executive calendars, scheduling meetings and appointments efficiently.
- Arranging domestic and international travel, including flights, accommodation, and visa applications.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Acting as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Processing expense reports and managing departmental budgets.
- Organising and managing events, conferences, and workshops.
- Maintaining and improving office systems, including filing, record-keeping, and data management.
- Conducting research and compiling data for various projects.
- Providing general administrative support to the executive team, including ad-hoc tasks.
The ideal candidate will possess excellent communication and interpersonal skills, with a minimum of 5 years' experience in a similar executive support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organisational skills, attention to detail, and the ability to multitask and prioritise effectively under pressure are required. Experience with project management software and a proactive approach to problem-solving would be advantageous. This is an excellent opportunity to join a leading organisation and contribute to its success.
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5
Senior Administrative Assistant
G1 1AA Glasgow, Scotland
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Glasgow, Scotland, UK . This role is crucial in ensuring the smooth day-to-day operations of the office and providing comprehensive support to management and staff. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and maintaining electronic and physical filing systems. You will also be expected to manage office supplies, oversee vendor relationships, and assist with special projects as assigned. This is a hybrid position, requiring three days in the office and two days remote work per week, offering a balance between collaboration and flexibility.
Key responsibilities include:
The ideal candidate will possess excellent communication and interpersonal skills, strong attention to detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in a similar administrative role, preferably in a fast-paced environment, is highly desirable. A proactive approach to problem-solving and a commitment to confidentiality are also key attributes for this role. This is an excellent opportunity to contribute to a thriving organization and develop your career in administration. Glasgow, Scotland, UK is a vibrant city with a rich cultural heritage, offering a fantastic place to live and work.
Key responsibilities include:
- Screening and directing phone calls and emails to the appropriate personnel.
- Managing and maintaining executives' schedules, appointments, and travel arrangements.
- Preparing and editing correspondence, communications, presentations, and other documents.
- Organizing and coordinating meetings, including booking venues and catering.
- Filing and retrieving documents, records, and reports.
- Conducting research on vendors and suppliers.
- Assisting with the onboarding process for new employees.
- Maintaining office tidiness and functionality.
- Providing general administrative support to all employees.
The ideal candidate will possess excellent communication and interpersonal skills, strong attention to detail, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in a similar administrative role, preferably in a fast-paced environment, is highly desirable. A proactive approach to problem-solving and a commitment to confidentiality are also key attributes for this role. This is an excellent opportunity to contribute to a thriving organization and develop your career in administration. Glasgow, Scotland, UK is a vibrant city with a rich cultural heritage, offering a fantastic place to live and work.
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6
Executive Administrative Assistant
G1 1AA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organisation based in the heart of Glasgow, Scotland, UK , is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is a critical role requiring exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for managing complex diaries, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. You will be expected to handle confidential information with the utmost discretion and maintain a professional and polished demeanour at all times. Key responsibilities include scheduling and coordinating meetings, preparing agendas and minutes, managing correspondence, conducting research, and assisting with event planning. You will also be involved in ad-hoc projects and tasks as assigned by the executive team. The ideal candidate will possess a proven track record in an executive support role, with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills are essential, as is the ability to anticipate needs and take initiative. A flexible and adaptable approach to work is required, with a commitment to delivering high-quality results. This hybrid role offers a blend of remote and in-office working, providing flexibility while maintaining team collaboration. If you are a self-starter looking for a challenging and rewarding administrative position, we encourage you to apply.
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7
Senior Administrative Assistant
G1 2AB Glasgow, Scotland
£32000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
A prestigious organisation is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support within their dynamic office in Glasgow, Scotland, UK . This crucial role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. You will be the backbone of the administrative functions, ensuring the smooth operation of the office and providing key support to senior management.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain filing systems, both physical and digital.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with budget management, processing invoices, and expense reporting.
- Coordinate office events, team meetings, and visitor arrangements.
- Act as a primary point of contact for internal and external stakeholders.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Support onboarding processes for new team members.
- Proactively identify and address potential administrative issues.
Qualifications:
- Proven experience (5+ years) as an Administrative Assistant, Executive Assistant, or in a similar role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- Ability to multitask, prioritize, and work independently with minimal supervision.
- High level of accuracy and attention to detail.
- Experience with managing complex travel arrangements and expense reporting.
- Discretion and ability to handle confidential information.
- A proactive approach to problem-solving and task management.
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8
Senior Administrative Manager
G1 1AA Glasgow, Scotland
£40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking an experienced and highly organised Senior Administrative Manager to oversee and streamline administrative operations in Glasgow, Scotland, UK . This role requires a proactive leader adept at managing diverse support functions, optimising office efficiency, and ensuring the smooth running of daily business activities. The ideal candidate will have a strong background in office management, exceptional organisational skills, and the ability to lead and motivate an administrative team. You will be responsible for implementing best practices in administrative processes and ensuring a high standard of operational support for the entire organisation. The position offers a hybrid working model, blending remote flexibility with essential on-site presence.
Key Responsibilities:
Qualifications and Skills:
This is an excellent opportunity for a seasoned administrative professional to take on a key leadership role in our Glasgow office.
Key Responsibilities:
- Oversee the day-to-day administrative functions of the office, including reception, facilities management, and general office support.
- Develop and implement efficient administrative policies and procedures.
- Manage and mentor a team of administrative staff, providing guidance and performance feedback.
- Coordinate office supplies, equipment, and vendor management.
- Ensure the smooth operation of office systems and IT support liaison.
- Manage company calendars, meeting scheduling, and travel arrangements.
- Oversee the preparation and distribution of reports, correspondence, and presentations.
- Manage budgets for administrative expenses and ensure cost-effectiveness.
- Implement and maintain filing systems, both physical and digital.
- Act as a key point of contact for internal and external queries, representing the company professionally.
- Ensure compliance with company policies and health and safety regulations.
Qualifications and Skills:
- Proven experience as an Administrative Manager, Office Manager, or in a similar senior administrative role.
- Excellent organisational, time management, and multitasking skills.
- Strong leadership and team management capabilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Problem-solving skills and a proactive approach to challenges.
- Experience in budgeting and financial administration for office operations.
- Ability to adapt to a hybrid work environment, managing responsibilities both remotely and on-site.
- Relevant administrative qualification or degree is desirable.
This is an excellent opportunity for a seasoned administrative professional to take on a key leadership role in our Glasgow office.
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