2530 Administrative Positions jobs in Hucknall

• Manage and organize electronic calendars for multiple team members.
• Schedule meetings, coordinate logistics, and prepare agendas and minutes.
• Handle incoming and outgoing correspondence via email, phone, and mail.
• Maintain and update client databases and internal records with accuracy.
• Prepare documents, reports, and presentations as required.
• Provide remote technical assistance to clients and internal users.
• Assist with travel arrangements and expense reporting.
• Manage office supplies inventory remotely and coordinate deliveries.
• Support other administrative tasks and projects as assigned.

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Ability to work independently and proactively in a remote setting.
• High school diploma or equivalent; Associate's degree preferred.

• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize digital and physical filing systems.
• Prepare documents, presentations, and reports as required.
• Provide general administrative support to team members.
• Assist with data entry and database management.
• Manage office supplies and coordinate with vendors.
• Greet visitors and direct them appropriately.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Contribute to a positive and organized office environment.

• Proven experience in an administrative or secretarial role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• A proactive approach to problem-solving.
• Familiarity with office equipment and procedures.
• Ability to work effectively both independently and as part of a team in a hybrid setting.
• Previous experience in a consultancy or professional services firm is an advantage.

Join our Research and Innovation Office  

Full-time (37 hours) and open-ended contract.   
 

This position is eligible for Dynamic Working (part working from home, part working in the office) and Flexi-Time (core hours 10am-12noon and 2pm-4pm).  

Due to the nature of the role, fully remote working is not possible. The general University principle for Dynamic Working is that staff are on site more than they are working from home.

We have an exciting opportunity for an Administrative Officer to join the Research and Innovation Office.

The Research and Innovation Office plays a leading role in shaping and delivering the University’s research and innovation activities and provides a high quality, added value and seamless service to researchers across the research development pipeline.

The Office incorporates a number of different teams that provide support for: nurturing partnerships and collaborations; identifying and applying for funding; managing research projects and assuring compliance with policy; improving the visibility of research outputs; fostering the impact, intellectual property and commercialisation of research; and the nurturing of research leadership skills through training and skills development programmes. The Research and Innovation Office also works closely with other Professional Services across the University, notably Legal Services, Registry, Student Services, Finance and HR.

The post holder will be responsible for support for wider Research and Innovation Office, including:

• Specific Functional Area Support –Recruitment & HR –Running recruitment campaigns, arranging and supporting interview days, processing sickness and leave details for the wider office, signposting RIO colleagues on to the central University HR team where required.
   
• Business & General Administration – urchasing & ordering, travel and accommodation bookings for RIO team members, booking meeting rooms & catering, general point of contact within the Research and Innovation Office for both internal colleagues and external clients.

The ideal post holder will have excellent administrative and IT skills, be able to work with accuracy and attention to detail, both individually and as part of a team. Previous experience of the Clarity Travel booking portal or the iTrent HR management system are desirable, but not essential as training will be given.

For more information about the role refer to the Job Description and Person Specification .

If you have any questions about this role, please contact

Closing date: Tuesday 26th August at midnight

Interview Date: Thursday 4th September 2025

• Managing and coordinating complex executive schedules.
• Organizing and facilitating virtual meetings and events.
• Preparing and editing documents, presentations, and reports.
• Handling correspondence and screening calls.
• Implementing and maintaining efficient administrative processes.
• Providing logistical support for remote team activities.

• Manage and maintain complex executive calendars and schedules.
• Coordinate and schedule meetings, conferences, and travel arrangements.
• Prepare, edit, and proofread documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized and confidential filing systems.
• Process expense reports and invoices.
• Assist with the planning and execution of company events.
• Act as a primary point of contact for internal and external stakeholders.
• Perform general administrative duties as required.

• Proven experience as an Executive Administrative Assistant or similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; further education or certification preferred.

• Managing complex electronic calendars and scheduling virtual appointments and meetings.
• Coordinating and preparing agendas for virtual team meetings and distributing minutes.
• Handling all incoming and outgoing digital communication, including emails and secure messaging platforms.
• Creating, editing, and proofreading various documents, reports, and presentations.
• Organising and maintaining digital filing systems, ensuring easy accessibility and data integrity.
• Assisting with data entry and managing databases.
• Conducting online research and compiling information as needed.
• Providing support for travel arrangements and expense reporting for remote team members.
• Adhering to data protection and confidentiality guidelines.
• Troubleshooting basic IT issues related to remote working tools.

• Demonstrable experience in a remote administrative support role.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent organisational, time-management, and prioritisation skills.
• Strong written and verbal communication skills, with meticulous attention to detail.
• Ability to work autonomously with minimal supervision.
• Proactive problem-solving capabilities.
• Familiarity with cloud-based storage solutions (e.g., OneDrive, Google Drive).
• Reliable internet connection and a suitable home working environment.