What Jobs are available for Administrative Positions in Letchworth Garden City?
Showing 92 Administrative Positions jobs in Letchworth Garden City
Administrative Assistant - Research Support
CB2 1TN Cambridge, Eastern
£26000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a prestigious research institution renowned for its groundbreaking work, is seeking a highly organized and proactive Administrative Assistant to provide crucial support to their academic and research teams in Cambridge, Cambridgeshire, UK . This hybrid position offers a blend of in-office collaboration and remote flexibility, ensuring a dynamic and modern work environment. You will play a vital role in ensuring the smooth day-to-day operations of research projects and administrative functions, contributing directly to the success of cutting-edge scientific endeavors.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to researchers and academic staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and format documents, reports, presentations, and correspondence with a high degree of accuracy and professionalism.
- Manage and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with the organization and logistics of seminars, workshops, and conferences, including booking venues and managing attendee communications.
- Handle incoming and outgoing mail, faxes, and general correspondence.
- Support the procurement process for research supplies and equipment, including raising purchase orders and processing invoices.
- Act as a point of contact for internal and external stakeholders, addressing inquiries and directing them appropriately.
- Maintain databases and update records as required.
- Assist with basic financial administration, such as tracking expenses and preparing reimbursement claims.
- Contribute to a positive and efficient team environment, offering support to colleagues as needed.
- Proven experience in an administrative or secretarial role, preferably within an academic or research setting.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
- Strong written and verbal communication skills.
- Attention to detail and a commitment to accuracy.
- Ability to work independently and as part of a team.
- Discretion and confidentiality when handling sensitive information.
- A proactive and helpful attitude.
- Familiarity with research administration processes or scientific terminology is advantageous.
- Associate's degree or equivalent experience in a relevant field.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Executive Support
CB2 1AA Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and innovative organization, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to work from home anywhere within the UK. You will be instrumental in ensuring the smooth and efficient operation of executive activities, managing schedules, coordinating meetings, and handling sensitive correspondence with the utmost discretion.
Key responsibilities include managing complex calendars for senior executives, scheduling and coordinating meetings (both virtual and in-person when required), and preparing agendas and meeting materials. You will handle confidential information with discretion, manage incoming and outgoing communications (emails, calls, mail), and draft professional correspondence. Making travel arrangements, including flights, accommodation, and itineraries, and processing expense reports will be a significant part of the role. You will also be responsible for organizing and maintaining digital and physical filing systems, ensuring easy retrieval of documents. Proactively anticipating the needs of executives and taking initiative to resolve issues before they arise is essential. You will serve as a key point of contact for internal and external stakeholders, representing the executive office professionally. Assisting with special projects and research as needed will also be part of your remit.
The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail. Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role is essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Microsoft Teams) is mandatory. Strong written and verbal communication skills, along with exceptional interpersonal abilities, are crucial. The ability to work independently, prioritize tasks effectively, and maintain confidentiality in a remote setting is vital. A proactive and resourceful approach to problem-solving is highly valued. Familiarity with (mention a specific tool or software relevant to remote work or executive support) would be an advantage. This position is 100% remote.
Key responsibilities include managing complex calendars for senior executives, scheduling and coordinating meetings (both virtual and in-person when required), and preparing agendas and meeting materials. You will handle confidential information with discretion, manage incoming and outgoing communications (emails, calls, mail), and draft professional correspondence. Making travel arrangements, including flights, accommodation, and itineraries, and processing expense reports will be a significant part of the role. You will also be responsible for organizing and maintaining digital and physical filing systems, ensuring easy retrieval of documents. Proactively anticipating the needs of executives and taking initiative to resolve issues before they arise is essential. You will serve as a key point of contact for internal and external stakeholders, representing the executive office professionally. Assisting with special projects and research as needed will also be part of your remit.
The ideal candidate will possess excellent organizational and time-management skills, with a keen eye for detail. Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role is essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Microsoft Teams) is mandatory. Strong written and verbal communication skills, along with exceptional interpersonal abilities, are crucial. The ability to work independently, prioritize tasks effectively, and maintain confidentiality in a remote setting is vital. A proactive and resourceful approach to problem-solving is highly valued. Familiarity with (mention a specific tool or software relevant to remote work or executive support) would be an advantage. This position is 100% remote.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant - Project Support
MK9 2AA Milton Keynes, South East
£35000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive project support in a fully remote capacity. This is an exceptional opportunity for an experienced administrative professional to contribute to critical projects from the comfort of their home office. You will be responsible for managing schedules, coordinating communications, preparing documentation, and ensuring the smooth execution of various project-related tasks. The ideal candidate is detail-oriented, resourceful, and possesses excellent communication and organizational skills.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives and project teams, coordinating across different time zones.
- Prepare agendas, take minutes, and track action items from meetings.
- Coordinate project logistics, including travel arrangements, venue booking, and event planning (virtual or in-person).
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Maintain organized electronic and physical filing systems for project-related information.
- Conduct research and compile information as needed for project reports and presentations.
- Act as a primary point of contact for internal and external stakeholders, responding to inquiries professionally.
- Assist with budget tracking and expense report processing for projects.
- Proactively identify and resolve administrative issues to ensure project timelines are met.
- Support the implementation of project management tools and processes.
- Proven experience as an Executive Assistant, Administrative Assistant, or Project Administrator, preferably supporting multiple stakeholders or projects.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
- Experience with project management software is a plus.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently and manage workload efficiently in a fully remote environment.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Officer - Executive Support
CB2 1TN Cambridge, Eastern
£40000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prestigious institution, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support to senior leadership. This hybrid role requires a dedicated professional who can manage complex administrative functions efficiently, balancing on-site presence for critical meetings and collaborative tasks with remote flexibility for independent work. You will be responsible for managing complex diaries, coordinating high-level meetings, preparing agendas and minutes, and overseeing travel arrangements. Your role will involve acting as a key liaison between executives and internal/external stakeholders, ensuring smooth communication and workflow. A significant part of your responsibility will be proactive calendar management, anticipating needs and resolving conflicts to ensure executive efficiency. You will also be involved in project support, document management, and ad-hoc research tasks. The ideal candidate will possess exceptional organizational skills, a meticulous approach to detail, and a high degree of professionalism and discretion. Strong IT proficiency, excellent communication skills, and the ability to manage multiple priorities under pressure are essential. Experience supporting senior management in a demanding environment is a prerequisite.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Provide comprehensive administrative and secretarial support to senior executives.
- Manage complex and demanding diaries, scheduling meetings, appointments, and travel efficiently.
- Prepare agendas, minutes, and follow-up actions for key meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Act as a primary point of contact for internal and external stakeholders, managing correspondence and communications.
- Prepare reports, presentations, and other documents as required.
- Conduct research and compile information for executive use.
- Manage and maintain confidential files and records.
- Support the executives in managing their project portfolios and timelines.
- Handle general administrative tasks, including expense claims and procurement processes.
Qualifications:
- Proven experience as a Senior Administrator, Executive Assistant, or in a similar support role, preferably within a corporate or academic setting.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
- Excellent written and verbal communication skills.
- Ability to exercise discretion and maintain confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Ability to work effectively both independently and as part of a team in a hybrid environment.
- Experience in coordinating events or projects is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant administrative experience.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Manager - Operations Support
CB2 1LG Cambridge, Eastern
£55000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a prestigious academic institution, is seeking a highly experienced and proactive Senior Administrative Manager to oversee and enhance critical operational support functions. This leadership role will involve managing a diverse administrative team responsible for a wide range of activities, including office management, event coordination, budget oversight, and HR support for a specific department or division. The ideal candidate will possess exceptional organisational skills, strong leadership capabilities, and a proven ability to streamline processes and improve operational efficiency. This role requires a blend of strategic thinking and hands-on management.
Key Responsibilities:
Join us and contribute to the smooth functioning of our academic community.
Key Responsibilities:
- Lead, train, and mentor a team of administrative staff, ensuring high levels of performance and service delivery.
- Develop and implement efficient administrative processes and systems to support departmental operations.
- Manage departmental budgets, including forecasting, tracking expenses, and preparing financial reports.
- Oversee facilities management, ensuring a safe, organised, and functional working environment.
- Coordinate the planning and execution of departmental meetings, conferences, and special events.
- Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and resolving issues effectively.
- Manage HR-related administrative tasks, such as onboarding new staff, coordinating recruitment processes, and maintaining personnel records.
- Ensure compliance with institutional policies, procedures, and relevant regulations.
- Implement and manage office supplies inventory, vendor relationships, and procurement processes.
- Drive continuous improvement initiatives within the administrative function, identifying opportunities for greater efficiency and effectiveness.
- Bachelor's degree in Business Administration, Management, or a related field; a Master's degree is advantageous.
- Minimum of 7 years of progressive experience in administrative management or operations management, preferably within an academic, research, or large organisational setting.
- Proven experience in managing and developing administrative teams.
- Demonstrated ability in budget management, financial reporting, and procurement.
- Excellent organisational, time management, and multitasking skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with relevant administrative software.
- Exceptional communication, interpersonal, and problem-solving skills.
- Ability to work independently and collaboratively, exercising sound judgment and discretion.
- Experience with event planning and coordination is highly desirable.
Join us and contribute to the smooth functioning of our academic community.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Officer - Research Support
CB2 1TN Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a prestigious academic institution, is seeking a highly organised and proactive Senior Administrative Officer to provide essential support to their cutting-edge research departments. This role is based in Cambridge, Cambridgeshire, UK , and adopts a hybrid working model. You will play a crucial role in ensuring the smooth day-to-day administration of research projects, managing budgets, coordinating events, and facilitating communication between researchers, departments, and external stakeholders. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong understanding of research administration processes. Key responsibilities will include:
- Providing comprehensive administrative support to research teams and principal investigators.
- Managing research project budgets, including processing invoices, tracking expenditures, and preparing financial reports.
- Coordinating and scheduling research meetings, seminars, and workshops.
- Assisting with the preparation of grant applications and research proposals.
- Liaising with university departments, external funding bodies, and research collaborators.
- Maintaining accurate records and databases for research activities.
- Managing research-related correspondence and communications.
- Assisting with the onboarding of new research staff and students.
- Ensuring compliance with university policies and research funding regulations.
- Providing support for the dissemination of research findings, including publication support.
- Acting as a key point of contact for researchers regarding administrative queries.
- Contributing to the continuous improvement of administrative processes within the research office.
The successful candidate will hold a Bachelor's degree or equivalent professional qualification, with at least 5 years of experience in a senior administrative role, preferably within an academic or research environment. Excellent organisational and time management skills are essential, along with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with research grant management systems and university administrative procedures is highly desirable. Strong written and verbal communication skills, coupled with a proactive and solution-oriented approach, are crucial. This hybrid role offers a stimulating work environment within the academic hub of Cambridge , combining on-site collaboration with flexible remote working days.
- Providing comprehensive administrative support to research teams and principal investigators.
- Managing research project budgets, including processing invoices, tracking expenditures, and preparing financial reports.
- Coordinating and scheduling research meetings, seminars, and workshops.
- Assisting with the preparation of grant applications and research proposals.
- Liaising with university departments, external funding bodies, and research collaborators.
- Maintaining accurate records and databases for research activities.
- Managing research-related correspondence and communications.
- Assisting with the onboarding of new research staff and students.
- Ensuring compliance with university policies and research funding regulations.
- Providing support for the dissemination of research findings, including publication support.
- Acting as a key point of contact for researchers regarding administrative queries.
- Contributing to the continuous improvement of administrative processes within the research office.
The successful candidate will hold a Bachelor's degree or equivalent professional qualification, with at least 5 years of experience in a senior administrative role, preferably within an academic or research environment. Excellent organisational and time management skills are essential, along with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with research grant management systems and university administrative procedures is highly desirable. Strong written and verbal communication skills, coupled with a proactive and solution-oriented approach, are crucial. This hybrid role offers a stimulating work environment within the academic hub of Cambridge , combining on-site collaboration with flexible remote working days.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Coordinator - Project Support
MK9 2ES Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client, a dynamic and growing consultancy firm, is looking for a highly organized and proactive Remote Administrative Coordinator to provide essential support for their project management teams. This is a fully remote position, offering the flexibility to work from home anywhere in the UK. You will be responsible for a wide range of administrative tasks crucial to the successful execution of client projects, ensuring seamless communication, efficient documentation, and timely delivery of administrative services. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced, virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate project documentation, including proposals, reports, meeting minutes, and presentations.
- Schedule and organize virtual meetings, preparing agendas and distributing relevant materials.
- Maintain project calendars and track key deadlines, proactively identifying potential scheduling conflicts.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring prompt and professional responses.
- Assist project managers with data entry, basic financial tracking, and expense report processing.
- Coordinate travel arrangements and accommodation for team members as needed.
- Maintain and update project databases and CRM systems with accurate information.
- Prepare and format various documents, ensuring consistency and adherence to company branding guidelines.
- Provide general administrative support to the project teams, anticipating needs and offering solutions.
- Foster effective communication and collaboration among remote team members and stakeholders.
- Ensure confidentiality and security of all project-related information.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative role, preferably within a remote setting.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Familiarity with project management methodologies and software is a plus.
- Ability to work independently with minimal supervision and maintain high levels of productivity in a remote environment.
- Proactive attitude with a strong problem-solving aptitude.
- Discretion and the ability to handle confidential information.
- High school diploma or equivalent required; Associate's or Bachelor's degree is advantageous.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative positions Jobs in Letchworth Garden City !
6
Administrative Assistant
Huntingdon, Eastern
Labcorp
Posted 8 days ago
Job Viewed
Job Description
**Are you looking for your next administrative role?**
**Are you looking for a role that provides variety?**
Then we are looking for you!
**About LabCorp:**
As a leading contract research organization, LabCorp provides comprehensive drug development solutions for a range of industries. We are a global leader in nonclinical safety assessment, clinical trial testing and clinical trial management services. Together with our clients, we support the development of innovative, life-changing treatments.
**The Role:**
Our site in Alconbury, Huntingdon are looking for an Administration Assistant on a full time, permanent basis. Hours will be 37.5 hours per week, with core hours between 9am-4pm - hours outside of this can be flexible to suit your needs.
You will be the first point of contact for a wide variety of visitors to site, liaising with internal teams, working within our Reprographics department and organising transportation requirements.
Full training will be provided, however, experience in a previous reception or customer service role is greatly preferred due to the nature of the work.
**Duties:**
+ Working from the concierge front desk, greeting visitors and operating the switchboard for the site.
+ Managing the booking of meeting rooms and associated hospitality in line with customers requirements.
+ Booking transportation on behalf of visitors across Huntingdon, Eye and Shardlow.
+ Working within the reprographics team to include photocopying, scanning raw data, printing, binding, guillotine services and laminating
+ Distribution and reporting of TMS tickets for the Soft Services team
+ Raising purchase orders and managing invoices for Soft Services
+ Managing fleet of hire vehicles, including the associated booking systems, drivers license checks, organising servicing and repairs.
+ Other administrative duties as required
**Education requirements:**
+ GCSE level or equivalent including English and Maths
**Experience:**
+ Excellent attention to detail
+ Able work under to strict deadlines
+ Experience of working within a customer facing or administrative role
+ Experience within reprographics would be advantageous
+ Computing skills, including word processing and use of Microsoft Office packages
+ General management and interpersonal skills to participate in a positive culture and collaboration with internal teams
+ Great communication skills needed to communicate effectively at all levels internally as well as with external clients, suppliers, etc.
**What Labcorp can offer you:**
+ Competitive salary.
+ Excellent benefits package including 25 days holiday + bank holidays
+ No weekends
+ Experience working with a well-established and reputable global organization.
+ The opportunity to be part of a supportive and diverse team.
**Labcorp is proud to be an Equal Opportunity Employer:**
Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.
**We encourage all to apply**
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site ( or contact us at Labcorp Accessibility. ( ) For more information about how we collect and store your personal data, please see our Privacy Statement ( .
**Are you looking for a role that provides variety?**
Then we are looking for you!
**About LabCorp:**
As a leading contract research organization, LabCorp provides comprehensive drug development solutions for a range of industries. We are a global leader in nonclinical safety assessment, clinical trial testing and clinical trial management services. Together with our clients, we support the development of innovative, life-changing treatments.
**The Role:**
Our site in Alconbury, Huntingdon are looking for an Administration Assistant on a full time, permanent basis. Hours will be 37.5 hours per week, with core hours between 9am-4pm - hours outside of this can be flexible to suit your needs.
You will be the first point of contact for a wide variety of visitors to site, liaising with internal teams, working within our Reprographics department and organising transportation requirements.
Full training will be provided, however, experience in a previous reception or customer service role is greatly preferred due to the nature of the work.
**Duties:**
+ Working from the concierge front desk, greeting visitors and operating the switchboard for the site.
+ Managing the booking of meeting rooms and associated hospitality in line with customers requirements.
+ Booking transportation on behalf of visitors across Huntingdon, Eye and Shardlow.
+ Working within the reprographics team to include photocopying, scanning raw data, printing, binding, guillotine services and laminating
+ Distribution and reporting of TMS tickets for the Soft Services team
+ Raising purchase orders and managing invoices for Soft Services
+ Managing fleet of hire vehicles, including the associated booking systems, drivers license checks, organising servicing and repairs.
+ Other administrative duties as required
**Education requirements:**
+ GCSE level or equivalent including English and Maths
**Experience:**
+ Excellent attention to detail
+ Able work under to strict deadlines
+ Experience of working within a customer facing or administrative role
+ Experience within reprographics would be advantageous
+ Computing skills, including word processing and use of Microsoft Office packages
+ General management and interpersonal skills to participate in a positive culture and collaboration with internal teams
+ Great communication skills needed to communicate effectively at all levels internally as well as with external clients, suppliers, etc.
**What Labcorp can offer you:**
+ Competitive salary.
+ Excellent benefits package including 25 days holiday + bank holidays
+ No weekends
+ Experience working with a well-established and reputable global organization.
+ The opportunity to be part of a supportive and diverse team.
**Labcorp is proud to be an Equal Opportunity Employer:**
Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.
**We encourage all to apply**
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site ( or contact us at Labcorp Accessibility. ( ) For more information about how we collect and store your personal data, please see our Privacy Statement ( .
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
MK9 2FN Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
We are seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of professional support. As an Executive Administrative Assistant, you will manage a wide range of administrative tasks, ensuring the smooth operation of daily activities for our executives. Your responsibilities will include calendar management, travel arrangements, preparing reports and presentations, coordinating meetings, and handling correspondence with discretion and professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, superior communication abilities, and a strong proficiency in office software. This role requires someone who is resourceful, adaptable, and capable of working independently with minimal supervision in a remote setting. Responsibilities include:
- Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
- Organizing and preparing materials for meetings, including agendas and background documents.
- Taking accurate minutes during meetings and distributing them promptly.
- Conducting research and compiling information as needed for executive projects.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with a high degree of discretion.
- Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
- Anticipating the needs of executives and proactively addressing them.
- Assisting with special projects as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent calendar management and travel coordination skills.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Ability to handle confidential information with discretion and professionalism.
- Resourceful, proactive, and able to work independently in a remote setting.
- Strong problem-solving skills and attention to detail.
- Experience with project coordination is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to a senior executive. This is a pivotal role requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be responsible for managing the executive's calendar, coordinating travel arrangements (both domestic and international), preparing correspondence and reports, and liaising with internal and external stakeholders on behalf of the executive. Your duties will include screening calls and emails, preparing meeting agendas and minutes, conducting research, and managing special projects as assigned. The ideal candidate will possess strong communication and interpersonal skills, with the ability to anticipate needs and provide proactive support. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. As this is a fully remote position, excellent time management, self-discipline, and the ability to work independently while maintaining strong connections with the executive and team are critical. You will need to be adaptable, resourceful, and capable of handling a wide range of tasks with efficiency and discretion. We are looking for a dedicated and polished professional who can effectively manage the administrative aspects of the executive's role, allowing them to focus on strategic priorities. This is an excellent opportunity to provide high-level support in a flexible, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and prepare materials for meetings, including agendas and minutes.
- Conduct research and gather information for various projects and initiatives.
- Handle confidential information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage special administrative projects as assigned by the executive.
- Ensure efficient workflow and provide proactive administrative support.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
- Discretion and ability to handle confidential information appropriately.
- Proactive approach, with the ability to anticipate needs and problem-solve independently.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
9