2731 Administrative Positions jobs in Letchworth Garden City
Senior Administrative Assistant - Executive Support
CB2 1GA Cambridge, Eastern
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the successful candidate the flexibility to work from home while ensuring seamless operational support for our leadership team. You will be responsible for managing complex schedules, coordinating travel, preparing correspondence, and handling a wide range of administrative tasks with discretion and efficiency. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and a commitment to maintaining confidentiality.
Responsibilities:
This is a full-time administrative role.
Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for senior executives, resolving conflicts and prioritizing appointments.
- Arrange and manage domestic and international travel, including flights, accommodation, and transportation, ensuring adherence to travel policies.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate individuals.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Maintain organized and up-to-date electronic and physical filing systems.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a liaison between executives and internal/external stakeholders.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proactively anticipate the needs of the executives and take initiative to address them.
- Manage expense reporting and reconciliation for executives.
- Contribute to the smooth functioning of the administrative operations for the leadership team.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to multitask effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills, with strong proofreading abilities.
- High level of discretion and confidentiality.
- Proactive approach and strong problem-solving skills.
- Ability to work independently with minimal supervision.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A background in project coordination or event planning is a plus.
- Strong interpersonal skills and the ability to build positive working relationships remotely.
- Attention to detail and a commitment to accuracy.
This is a full-time administrative role.
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0
Senior Administrative Assistant - Project Support
CB2 1JA Cambridge, Eastern
£25000 annum (pro-
WhatJobs
Posted 3 days ago
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Job Description
Our client, a prestigious research institution, is seeking a highly organized and proactive Senior Administrative Assistant to provide critical project support. This hybrid role, based in Cambridge, Cambridgeshire, UK , offers a blend of office-based responsibilities and remote working flexibility. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proven ability to manage multiple tasks efficiently. You will play a vital role in ensuring the smooth operation of key research projects, supporting project managers and researchers with a wide range of administrative duties.
Key Responsibilities:
Qualifications:
This role offers a challenging and rewarding opportunity to contribute to significant research initiatives from our client's Cambridge, Cambridgeshire, UK office, with the flexibility of hybrid working. Our client is an equal opportunity employer.
Key Responsibilities:
- Provide comprehensive administrative support to project teams, including managing schedules, coordinating meetings, and preparing agendas and minutes.
- Maintain project documentation, records, and databases with accuracy and efficiency.
- Assist with the preparation of project reports, presentations, and other documentation.
- Manage project-related correspondence, including emails, phone calls, and internal communications.
- Coordinate travel arrangements and logistics for project team members as required.
- Support the onboarding of new project personnel, ensuring they have the necessary resources and information.
- Liaise with internal departments and external stakeholders to facilitate project progress.
- Assist with budget tracking and expense reporting for projects.
- Manage office supplies and equipment for the project team.
- Contribute to the continuous improvement of administrative processes and systems.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar support role, preferably within a project-oriented environment.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Meticulous attention to detail and a commitment to accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to work independently and proactively, as well as collaboratively within a team.
- Experience in managing sensitive information with confidentiality.
- Adaptability and willingness to learn new systems and processes.
- Ability to work effectively in a hybrid work environment, balancing office and remote duties.
- Familiarity with project management software is a plus.
This role offers a challenging and rewarding opportunity to contribute to significant research initiatives from our client's Cambridge, Cambridgeshire, UK office, with the flexibility of hybrid working. Our client is an equal opportunity employer.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Executive Support
CB2 1TN Cambridge, Eastern
£28000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly motivated and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This is a crucial, fully remote role, enabling you to contribute significantly to our operations from a location of your choice within the UK. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling sensitive information with discretion. The ideal candidate will possess excellent organizational skills, strong written and verbal communication abilities, and a proactive approach to problem-solving. Proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. You will be expected to manage multiple priorities efficiently, maintain accurate records, and ensure smooth day-to-day operations for the executives you support. This role requires a high degree of professionalism, reliability, and the ability to work autonomously while maintaining seamless collaboration with a remote team. Key duties include preparing reports and presentations, managing expense reports, conducting research, and acting as a primary point of contact for internal and external communications. We are looking for an individual who is adept at anticipating needs and taking initiative to resolve issues before they arise. A keen understanding of confidentiality and data security protocols is paramount.
Responsibilities:
Responsibilities:
- Manage and organize executive calendars, ensuring no conflicts.
- Schedule and coordinate internal and external meetings, including virtual platforms.
- Arrange travel itineraries and accommodation.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications, screening calls and emails.
- Maintain organized digital and physical filing systems.
- Conduct research and compile data for various projects.
- Process expense reports and manage invoices.
- Act as a liaison between executives and other departments or external parties.
- Maintain strict confidentiality of all sensitive information.
- Proven experience as an Administrative Assistant or Executive Assistant, preferably in a remote capacity.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Ability to multitask and prioritize effectively in a remote environment.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities.
- Experience with virtual collaboration tools.
- A dedicated home office setup with reliable internet access.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant - Board Support
CB2 1TW Cambridge, Eastern
£40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team, including board members. This is a fully remote position, requiring exceptional organisational skills and the ability to manage complex schedules and confidential information discreetly. You will be the primary point of contact for administrative matters, ensuring the smooth running of executive operations and facilitating seamless communication across the organisation.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and prepare materials for board meetings, including agendas, presentations, reports, and minutes, ensuring timely distribution.
- Handle all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Screen and manage incoming communications, including emails, phone calls, and correspondence, prioritising and directing them appropriately.
- Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy and professionalism.
- Manage confidential information with the utmost discretion and security.
- Conduct research and compile information for executive projects and reports as required.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage expense reporting and budget tracking for executive-related expenditures.
- Organise and maintain electronic and physical filing systems for efficient retrieval of information.
- Provide a welcoming and professional interface for visitors and incoming communications.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with event planning and coordination for executive functions or meetings.
- Continuously seek opportunities to improve administrative processes and efficiency.
- Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite executives or board members.
- Exceptional organisational and time management skills, with the ability to prioritise effectively and manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Discretion and confidentiality are paramount.
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Experience in coordinating complex travel arrangements and international travel is a plus.
- A professional and polished demeanour.
- Ability to adapt to changing priorities and work effectively in a remote environment.
- Minimum of 5 years of relevant administrative experience.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Officer - Executive Support
MK9 2DN Milton Keynes, South East
£32000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support within their busy office environment. This role is crucial for ensuring the smooth day-to-day operations of our executive team and maintaining efficient administrative processes. The successful candidate will demonstrate exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a demanding setting. This is a hybrid role, requiring a blend of remote work and in-office presence in Milton Keynes, Buckinghamshire, UK .
Key Responsibilities:
Key Responsibilities:
- Manage complex diaries and schedules for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and track action points for various meetings.
- Draft correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
- Organise and coordinate internal and external events, conferences, and workshops.
- Manage and maintain electronic and physical filing systems, ensuring confidentiality and accessibility.
- Conduct research and prepare briefing papers as required.
- Process expenses and invoices, liaising with the finance department as necessary.
- Support the onboarding process for new team members.
- Proactively identify areas for process improvement and implement efficient solutions.
- Handle confidential information with the utmost discretion and integrity.
- Provide general administrative support to the wider team as needed.
- Proven experience in a senior administrative or executive assistant role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
- Discretion and a high level of confidentiality awareness.
- Ability to work independently and as part of a team.
- Experience with project coordination is a plus.
- A proactive approach to problem-solving and a can-do attitude.
- Familiarity with hybrid working environments and effective remote collaboration tools.
- This role offers the opportunity to contribute significantly to executive efficiency within Milton Keynes, Buckinghamshire, UK .
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Officer - Executive Support
CB2 1AA Cambridge, Eastern
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support to senior management in Cambridge, Cambridgeshire, UK . This role operates on a hybrid basis, requiring presence in the office for key meetings and collaborative tasks, alongside remote working flexibility. You will be responsible for managing complex calendars, coordinating high-level meetings and events, preparing reports and presentations, and handling confidential information with discretion. Your duties will include arranging travel, managing correspondence, maintaining accurate records, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess a proven track record as an Executive Assistant or Senior Administrator, with at least 5 years of relevant experience supporting senior leadership. Exceptional organizational and time-management skills are essential, along with the ability to prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are required. Strong written and verbal communication skills, meticulous attention to detail, and a proactive, problem-solving attitude are crucial. You should be adept at managing multiple priorities simultaneously and maintaining a high level of professionalism and confidentiality. Experience in (mention specific industry relevant to Cambridge, e.g., research & development, technology, biotechnology) is a plus. This role demands a high degree of initiative, discretion, and the ability to anticipate the needs of the executives you support.
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5
Senior Administrative Officer - Research Support
CB2 1 Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive support within a busy research environment. This role is key to ensuring the smooth operation of administrative processes, supporting research staff, and facilitating the effective management of projects and departmental activities. The successful candidate will possess excellent communication, organisational, and IT skills, with a keen eye for detail.
Responsibilities:
Responsibilities:
- Manage and coordinate complex administrative schedules, including meeting arrangements, travel bookings, and event organization.
- Serve as a primary point of contact for internal and external queries, directing them to the appropriate personnel.
- Assist with the preparation and collation of reports, presentations, and other documentation.
- Maintain and update departmental databases, records, and filing systems, ensuring accuracy and confidentiality.
- Support the onboarding process for new research staff and visitors.
- Manage procurement processes, including raising purchase orders, tracking invoices, and liaising with suppliers.
- Provide administrative support for grant applications and project management activities.
- Assist with budget monitoring and financial administration tasks as required.
- Contribute to the development and implementation of administrative policies and procedures.
- Undertake research and compile information as directed.
- Operate and maintain office equipment, ensuring supplies are adequately stocked.
- Provide general administrative assistance to senior management and research teams as needed.
- Uphold high standards of professionalism and confidentiality at all times.
- Proven experience in a senior administrative or executive support role, preferably within an academic or research setting.
- Excellent organisational and time management skills, with the ability to prioritise workload effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
- Exceptional written and verbal communication skills.
- A proactive and solutions-oriented approach to problem-solving.
- Ability to work independently and as part of a team, fostering positive working relationships.
- Discretion and a high level of confidentiality are essential.
- Experience with financial administration, budgeting, or procurement systems is desirable.
- Familiarity with research administration processes and grant management is a plus.
- Higher education qualification or equivalent relevant experience.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Officer - Project Management Support
CB2 1TN Cambridge, Eastern
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
A highly respected organization in Cambridge, Cambridgeshire, UK is seeking a motivated and experienced Senior Administrative Officer to provide crucial project management support. This hybrid role offers the best of both worlds, combining office-based collaboration with remote working flexibility. You will be instrumental in ensuring the smooth execution of various projects by providing comprehensive administrative, organizational, and logistical assistance. This includes managing project documentation, coordinating meetings, tracking progress, liaising with stakeholders, and ensuring adherence to project timelines and objectives. The ideal candidate is exceptionally organized, possesses strong communication skills, and has a proven ability to support complex projects.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to project managers and project teams.
- Manage project documentation, including creating, organizing, and maintaining project files, reports, and correspondence.
- Schedule and coordinate project meetings, prepare agendas, take minutes, and track action items.
- Assist in developing and updating project plans, timelines, and status reports.
- Liaise with internal departments and external stakeholders to gather information and ensure smooth communication flow.
- Monitor project progress and identify potential risks or issues, escalating them to project managers as necessary.
- Support the procurement process, including vendor management and invoice processing.
- Maintain project databases and ensure data accuracy.
- Assist with budget tracking and financial administration related to projects.
- Ensure project documentation adheres to organizational standards and quality requirements.
- Provide general administrative support to the project management office.
- Proven experience in an administrative or project support role, preferably in a project management environment.
- Excellent organizational and time management skills, with a strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software (e.g., MS Project, Asana, Trello) is highly desirable.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a collaborative team in a hybrid work setting.
- Proactive approach to problem-solving and task management.
- Discretion and ability to handle confidential information.
- Familiarity with project management methodologies is a plus.
- Experience in a university, research, or technical environment is advantageous.
- This is a hybrid role, requiring regular attendance at our Cambridge office along with remote working days.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
CB2 1FT Cambridge, Eastern
£40000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a highly regarded academic institution in Cambridge, Cambridgeshire, UK , is seeking a polished and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position is ideal for an organised and discreet professional who excels at managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost confidentiality.
Responsibilities:
Qualifications:
This is a fully remote role requiring excellent self-management skills and the ability to maintain a high level of professionalism and productivity outside of a traditional office setting. If you are a detail-oriented and resourceful administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, attend meetings, take accurate minutes, and track action items.
- Coordinate domestic and international travel, including flights, accommodation, and ground transportation.
- Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives where appropriate.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Organise and maintain electronic and physical filing systems for easy retrieval of information.
- Conduct research and compile data for various projects and reports.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage office supplies and administrative tasks as needed in a remote environment.
- Handle confidential and sensitive information with discretion and professionalism.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and prioritise effectively.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Experience supporting multiple senior executives is advantageous.
- Familiarity with academic or research environments is a plus.
- Ability to work independently and manage workload effectively in a remote setting.
This is a fully remote role requiring excellent self-management skills and the ability to maintain a high level of professionalism and productivity outside of a traditional office setting. If you are a detail-oriented and resourceful administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant
MK7 7DE Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support in a fully remote capacity. This pivotal role requires exceptional organisational skills, meticulous attention to detail, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for ensuring the smooth running of office operations and providing key support to senior management and teams, all from the convenience of your home office.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives and teams.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain electronic and physical filing systems.
- Conduct research and compile data for reports and presentations.
- Assist in the planning and coordination of virtual events, meetings, and team-building activities.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Process invoices, expense reports, and reimbursements.
- Act as a primary point of contact for internal and external stakeholders, providing a professional and helpful interface.
- Implement and improve administrative procedures and systems to enhance efficiency.
- Provide support for HR-related administrative tasks as needed.
- Maintain confidentiality of sensitive information.
- Proactively identify and anticipate needs, offering solutions and support before being asked.
Qualifications:
- Proven experience (5+ years) as an Administrative Assistant, Executive Assistant, or in a similar senior administrative role.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and proactively in a remote environment.
- Discretion and confidentiality in handling sensitive information.
- Experience in managing calendars and coordinating travel is essential.
- A proactive and problem-solving attitude.
- Relevant administrative certifications or a degree in Business Administration is a plus.
This advertiser has chosen not to accept applicants from your region.
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