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Showing 3 Administrative Positions jobs in Maidstone
Office Administrator - Part-Time - Permanent - Competitive Salary - Based in Maidstone
Posted 4 days ago
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Job Description
An Excellent opportunity for an Office Administrator to join a well-established company based in Maidstone, Kent.
Job Type: 20 hours Per Week, Mon – Fri, Permanent.
This role is initially offered at 20 hours per week, with the possibility of increased hours in the future depending on business needs.
Salary: Very Competitive Salary, Depending on Experience. (£13.00ph)
Location: Maidstone, Kent.
The Company:
Delivering bespoke security solutions we aim to provide unrivalled safety through security. The company ethos and culture are to deliver the highest standards and values, tailored to private clients, whilst remaining committed to developing a class winning solutions whilst upholding traditional heraldic values.
About the Role
We are looking for an enthusiastic part time Office Administrator for 20 hours per week with excellent IT and customer care skills to support their management team.
This is an office-based role.
You will support the daily office procedures for the operations team and will act as a point of contact for all clients and employees, providing administrative support and managing their queries.
You will be highly motivated, proactive and have a good sense of humour. You will have excellent organisation and communication skills, both verbal & written with high levels of attention to detail, a good use of initiative, and be able to work flexibly and prioritise workloads to meet specific deadlines.
Main duties include:
Managing shared inboxes and responding to routine enquiries. Preparing, formatting, and circulating reports, meeting notes, and presentations. Maintaining accurate records, databases, and filing systems (digital and physical). Scheduling and coordinating meetings, site visits, and team calendars. Monitoring and recording expenses against budgets. Assisting with supplier onboarding and maintaining supplier records. Supporting with quotes, tender documents, and contract administration. Tracking project progress and updating internal systems. Assisting with resource allocation and workforce scheduling. Liaising with engineers, subcontractors, and clients to coordinate activities. Monitoring deadlines and following up to ensure tasks are completed. Maintaining health & safety records, training logs, and compliance documents. Ensuring policies, procedures, and certifications are up to date. Preparing site access paperwork and permits as required. Acting as the first point of contact for internal queries. Supporting cross-team communication between operations, finance, and management. Preparing client updates or summaries on project status when required. Identifying areas where admin processes can be streamlined. Supporting implementation of new systems or tools for greater efficiency. You will have a good working knowledge of office equipment and office management tools and are ultimately able to ensure administrative activities run smoothly on a daily and long-term basis.
Candidate Requirements
Minimum 2 years’ experience in an office administration or finance-focused support role. Confident working with numbers, and quotes. Business Administration qualification desirable. GCSEs including English and Maths (Grade C/4 or above). Accomplished in Microsoft Office, particularly Excel and Word and Xero. Highly organised with excellent attention to detail and a proactive work ethic. Strong written and verbal communication skills. Able to manage time effectively and prioritise tasks under pressure.
What We’re Looking For
A professional and positive attitude with a sense of ownership and accountability. A methodical, disciplined approach to managing finance processes. A team player who is equally comfortable working independently. Reliable, trustworthy, and able to handle sensitive information discreetly.
Benefits
Competitive salary. 20 days holiday + bank holidays (pro rata). Private Healthcare. Company contributory pension scheme. Pirkx membership for additional benefits and perks.
Office Based. Working 20 hours Mon – Fri on a permanent basis you will receive a highly competitive salary £13,520.00 annum.
If you feel that you have the relative skills/attributes to fulfil this role then please apply now!
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.
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Executive Assistant & Administrative Support
Posted 1 day ago
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Job Description
Our Mission
Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.
About the Team
With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk and apax.org.uk .
Role Overview
This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.
This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.
This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.
Key Requirements
Job related professional qualification
Undergraduate degree
Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
Outstanding IT and digital skills
Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
A can-do, proactive approach with the willingness to work flexibly and dynamically, collaborating across teams and departments
4+ years’ experience managing professional social media platforms
4+ years’ experience supporting C-Level Executives
4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva
Employee Benefits
You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.
Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
Family & Parenting : Generous maternity and paternity leave, paid parental leave.
Flexible Working : Flexi start, hybrid working between home and office.
Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.
Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.
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Office Manager and HR Administrator
Posted 4 days ago
Job Viewed
Job Description
We are seeking a proactive, organised, and personable individual to join our team on a Part-Time basis in the role of Office Manager and HR Administrator. In this role, you will support the smooth operation of the office by providing a range of administrative and human resources support to management and employees. You will play a key role in helping to maintain a positive and productive work environment across the company.
This role will be based on 3 days per week (22.5 Hours) and will be office based.
Administrative Support
- General office administration including managing supplies (stationary, fruit, milk etc.), meeting room and events bookings, post/ deliveries, filing, and general correspondence
- Point of contact and managing maintenance of the office
- Support senior staff with travel arrangements
- Maintain office systems and records, both digital and paper-based
- Act as a point of contact for internal office queries
- Organise and lead company events throughout the year
- Maintaining Parking and office weekly schedules along with other parking requirements
HR Support
- Support the recruitment process by posting job ads, coordinating interviews, and maintaining candidate records
- Assist with new employee onboarding and induction processes
- Maintain accurate and up-to-date employee records
- Assist with absence tracking, annual leave, and other HR compliance tasks
- Support the coordination of employee engagement initiatives
Requirements
ESSENTIAL EXPERIENCE / QUALIFICATIONS
- Previous experience in an administrative or HR support role
DESIRED EXPERIENCE/ QUALITIES
- Experience working in a company with 50+ employees
- Basic understanding of HR policies and employment law
WHAT WE OFFER
- A supportive and friendly team environment
- Opportunity to grow HR and office management skills
- Competitive part-time salary based on experience
COMPETENCIES / SKILLS
Communication
- Ability to clearly explain complex issues
- Excellent verbal and written communication.
- Fosters open communication.
- Cultivates and promotes teamwork
Personal Effectiveness
- Acts with integrity - Ability to handle sensitive information with complete discretion
- High attention to detail and accuracy
- Demonstrates adaptability.
- Strong organizational and time-management skills
- Works well under pressure.
- Solves problems and solution orientated.
Interpersonal
- Influences others at all levels.
- Build relationships both internally and externally.
- Assertive/ commands respect.
Leadership
- Cultivates teamwork
- Leads strongly when required.
Technical
- Knowledge of Microsoft Office (Word, Excel, Outlook, O365)
- Comfortable using 3rd party systems or databases
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