What Jobs are available for Administrative Positions in Old Rayne?
Showing 27 Administrative Positions jobs in Old Rayne
Senior Administrative Assistant - Executive Support
AB25 1AA Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted today
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support within their fully remote administrative team. This role is essential for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and handling a wide range of administrative tasks with professionalism and discretion. You will be the go-to person for executives, anticipating their needs and proactively managing their administrative workload to allow them to focus on strategic priorities. This position requires exceptional organizational skills, impeccable attention to detail, and the ability to manage multiple priorities effectively in a fast-paced, virtual environment.
Key responsibilities include managing complex calendars, scheduling meetings, appointments, and travel arrangements (flights, accommodation, itineraries) for senior executives, ensuring optimal time management and seamless coordination. You will screen and prioritize incoming communications, including emails and phone calls, responding to inquiries where appropriate and directing matters to the correct personnel. This role involves preparing reports, presentations, agendas, and minutes for meetings, ensuring accuracy and timeliness. You will manage and maintain confidential files and records, ensuring data integrity and compliance with company policies. Proactive inbox management, identifying urgent matters and ensuring timely responses, is a crucial aspect of this role. You may also be responsible for coordinating internal and external events, assisting with project-related administrative tasks, and performing general office duties such as processing expenses and managing supplies. Building and maintaining strong working relationships with internal teams and external contacts is essential.
The ideal candidate will possess a Bachelor's degree or equivalent experience in business administration or a related field. A minimum of 5 years of experience providing high-level administrative support, preferably to senior executives, is required. Proven experience in managing complex calendars, coordinating travel logistics, and preparing professional documentation is essential. Exceptional proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Google Workspace) is mandatory. Excellent written and verbal communication skills, with a keen eye for detail and grammar, are paramount. You must demonstrate outstanding organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting. Discretion, confidentiality, and a proactive, problem-solving attitude are critical. The ability to work independently, anticipate needs, and deliver high-quality support with minimal supervision is key.
Key responsibilities include managing complex calendars, scheduling meetings, appointments, and travel arrangements (flights, accommodation, itineraries) for senior executives, ensuring optimal time management and seamless coordination. You will screen and prioritize incoming communications, including emails and phone calls, responding to inquiries where appropriate and directing matters to the correct personnel. This role involves preparing reports, presentations, agendas, and minutes for meetings, ensuring accuracy and timeliness. You will manage and maintain confidential files and records, ensuring data integrity and compliance with company policies. Proactive inbox management, identifying urgent matters and ensuring timely responses, is a crucial aspect of this role. You may also be responsible for coordinating internal and external events, assisting with project-related administrative tasks, and performing general office duties such as processing expenses and managing supplies. Building and maintaining strong working relationships with internal teams and external contacts is essential.
The ideal candidate will possess a Bachelor's degree or equivalent experience in business administration or a related field. A minimum of 5 years of experience providing high-level administrative support, preferably to senior executives, is required. Proven experience in managing complex calendars, coordinating travel logistics, and preparing professional documentation is essential. Exceptional proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Google Workspace) is mandatory. Excellent written and verbal communication skills, with a keen eye for detail and grammar, are paramount. You must demonstrate outstanding organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting. Discretion, confidentiality, and a proactive, problem-solving attitude are critical. The ability to work independently, anticipate needs, and deliver high-quality support with minimal supervision is key.
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0
Remote Administrative Assistant - Executive Support
AB10 1AA Aberdeen, Scotland
£28000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, enabling you to work from home within the UK. You will be responsible for managing a wide range of administrative tasks, ensuring the smooth and efficient operation of daily activities for senior executives. This role requires exceptional organisational skills, attention to detail, discretion, and the ability to manage multiple priorities effectively in a virtual environment. Strong communication skills are essential for liaising with internal teams and external contacts.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organise and manage virtual travel arrangements, including booking flights, accommodation, and transportation.
- Handle incoming and outgoing communications, including emails and phone calls, filtering and prioritising as necessary.
- Maintain and organise digital filing systems and databases.
- Conduct research and compile information for various projects and meetings.
- Assist with expense reporting and other financial administration tasks.
- Provide support for virtual events and team coordination.
- Anticipate the needs of the executives and proactively address them.
- Maintain strict confidentiality regarding all sensitive information.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Demonstrated ability to manage calendars and schedule complex meetings.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organisational and time management skills with the ability to prioritise tasks.
- High level of accuracy and attention to detail.
- Discretion and professionalism in handling confidential information.
- Ability to work independently and proactively in a remote setting.
- Previous experience in a remote role is advantageous.
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1
Remote Administrative Assistant - Executive Support
AB10 1AA Aberdeen, Scotland
£28000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
We are seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This is a fully remote position, allowing you to manage your workload efficiently from any location within the UK. Our client operates a remote-first culture, emphasizing clear communication, digital collaboration tools, and autonomous work environments. You will be instrumental in ensuring the smooth day-to-day operations of the executive team, managing schedules, coordinating communications, and supporting various administrative tasks.
Your responsibilities will include managing complex calendars, scheduling meetings and appointments across multiple time zones, and arranging travel where necessary. You will handle confidential information with the utmost discretion and professionalism. A significant part of your role will involve preparing documents, presentations, and reports, requiring excellent written communication skills and proficiency in office software. You will also act as a liaison between executives and internal/external stakeholders, screening calls and emails, and ensuring timely responses. Proactive calendar management, anticipating needs, and resolving potential conflicts are key to success in this role.
Key responsibilities include:
Required Skills and Experience:
This remote opportunity is based in Aberdeen, Scotland, UK , and is ideal for an experienced administrator seeking a challenging and rewarding role within a forward-thinking organization.
Your responsibilities will include managing complex calendars, scheduling meetings and appointments across multiple time zones, and arranging travel where necessary. You will handle confidential information with the utmost discretion and professionalism. A significant part of your role will involve preparing documents, presentations, and reports, requiring excellent written communication skills and proficiency in office software. You will also act as a liaison between executives and internal/external stakeholders, screening calls and emails, and ensuring timely responses. Proactive calendar management, anticipating needs, and resolving potential conflicts are key to success in this role.
Key responsibilities include:
- Managing and coordinating executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications and directing them to the appropriate parties.
- Acting as a primary point of contact for internal and external inquiries.
- Maintaining electronic filing systems and ensuring efficient document management.
- Coordinating logistics for virtual meetings and events.
- Conducting research and compiling information for various projects.
- Handling confidential information with discretion and adherence to company policies.
- Providing general administrative support to the executive team as needed.
- Proactively identifying and addressing potential administrative issues before they arise.
Required Skills and Experience:
- Proven experience as an Administrative Assistant or Executive Assistant, preferably in a remote capacity.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and manage multiple priorities effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Discretion and a strong understanding of confidentiality.
- A proactive approach to tasks and problem-solving.
- Demonstrated ability to adapt to new technologies and work processes.
This remote opportunity is based in Aberdeen, Scotland, UK , and is ideal for an experienced administrator seeking a challenging and rewarding role within a forward-thinking organization.
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2
Senior Administrative Officer - Executive Support
AB10 1AA Aberdeen, Scotland
£40000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Officer to provide comprehensive executive support to senior leadership. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of professionalism and efficiency. You will be instrumental in ensuring the smooth operation of the executive office, managing a wide range of administrative tasks and projects with meticulous attention to detail. Key responsibilities include: managing complex calendars and scheduling meetings across multiple time zones; coordinating travel arrangements, including flights, accommodation, and itineraries; preparing meeting agendas, taking minutes, and tracking action items; drafting and proofreading correspondence, reports, and presentations; managing and organizing confidential documents and information; acting as a primary point of contact for internal and external stakeholders; anticipating needs and proactively addressing potential issues; and undertaking ad-hoc projects as required by the executive team. We are looking for candidates with extensive experience as an executive assistant or senior administrator, ideally supporting C-suite level executives. Proven ability to manage competing priorities, maintain confidentiality, and exercise sound judgment in a fast-paced environment is essential. Exceptional organizational, time management, and communication skills are required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are mandatory. A proactive and resourceful approach, coupled with a strong sense of initiative, is highly valued. This role offers a unique opportunity to work closely with senior leadership, gain insights into strategic decision-making, and contribute to the overall success of the organization. The ability to work independently, maintain composure under pressure, and deliver consistently high-quality support is crucial for thriving in this remote position. A commitment to excellence and a professional demeanor are paramount.
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3
Executive Administrative Assistant
AB10 1AB Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a prominent professional services firm based in **Aberdeen, Scotland, UK**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a hybrid working model, combining the benefits of in-office collaboration with the flexibility of remote work. The ideal candidate will be meticulous, possess excellent communication skills, and have a strong ability to manage multiple priorities efficiently.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Organize and manage domestic and international travel logistics, including flights, accommodation, and visas.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Assist with the preparation of budgets and expense reports.
- Coordinate with internal departments and external stakeholders to facilitate smooth operations.
- Conduct research and gather information as required for special projects.
- Manage office supplies and maintain an organized filing system.
- Provide administrative support for company events and client engagements.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Assistant, Senior Administrator, or in a similar role supporting C-level executives.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with integrity and discretion.
- Strong problem-solving skills and a proactive approach to tasks.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Experience in the professional services sector is a plus.
- Flexibility to adapt to changing priorities and work requirements.
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4
Executive Administrative Assistant
AB10 1AA Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This vital role ensures the smooth and efficient operation of executive functions, allowing leaders to focus on strategic priorities. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address them. You will be responsible for managing complex calendars, coordinating meetings (virtual and in-person as needed), making travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion.
As a key support member of the remote team, you will serve as a primary point of contact for both internal and external stakeholders, demonstrating professionalism and excellent communication skills. Responsibilities include managing email correspondence, preparing agendas, taking minutes during meetings, and following up on action items. Proficiency in various office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. The ability to multitask effectively, prioritize tasks, and manage time efficiently in a remote environment is crucial. You will also be involved in managing expenses, coordinating team events, and assisting with special projects as assigned. This position requires a proactive approach, a high level of initiative, and a commitment to providing seamless administrative support. If you are a dedicated and resourceful administrative professional seeking a challenging and rewarding fully remote role where you can make a significant contribution to executive success, we encourage you to apply. This opportunity offers flexibility and the chance to work with a forward-thinking organization.
As a key support member of the remote team, you will serve as a primary point of contact for both internal and external stakeholders, demonstrating professionalism and excellent communication skills. Responsibilities include managing email correspondence, preparing agendas, taking minutes during meetings, and following up on action items. Proficiency in various office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. The ability to multitask effectively, prioritize tasks, and manage time efficiently in a remote environment is crucial. You will also be involved in managing expenses, coordinating team events, and assisting with special projects as assigned. This position requires a proactive approach, a high level of initiative, and a commitment to providing seamless administrative support. If you are a dedicated and resourceful administrative professional seeking a challenging and rewarding fully remote role where you can make a significant contribution to executive success, we encourage you to apply. This opportunity offers flexibility and the chance to work with a forward-thinking organization.
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5
Remote Administrative Assistant
AB24 5AE Aberdeen, Scotland
£25000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is actively seeking a dedicated and organised Remote Administrative Assistant to provide comprehensive support to their distributed team. This is a fully remote position, allowing you to work from anywhere within the UK. You will be instrumental in ensuring the smooth operation of daily administrative tasks, acting as a crucial point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and a proactive approach to problem-solving. You must be comfortable working independently, managing your time effectively, and utilising various digital tools to maintain productivity.
Responsibilities:
Responsibilities:
- Manage and organise electronic filing systems and internal databases.
- Schedule and coordinate virtual meetings, including sending out invitations, preparing agendas, and taking minutes.
- Handle incoming and outgoing communications, including emails, calls, and internal messages, directing queries appropriately.
- Assist with the preparation of reports, presentations, and other documents.
- Conduct online research and compile information as required.
- Support the onboarding process for new remote employees by preparing necessary documentation and resources.
- Manage travel arrangements and expense reporting for team members, where applicable.
- Maintain office supplies inventory for remote staff and coordinate deliveries.
- Provide general administrative support to various departments as needed.
- Troubleshoot basic technical issues related to remote working tools and platforms.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision and maintain high levels of productivity.
- Strong attention to detail and accuracy.
- Discretion and confidentiality in handling sensitive information.
- A reliable internet connection and a suitable home office setup.
- Previous experience in a remote role is advantageous but not essential.
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6
Remote Administrative Assistant
AB10 1AB Aberdeen, Scotland
£25000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a dynamic consulting firm, is actively seeking a highly organized and detail-oriented Administrative Assistant to join their team. This is a fully remote position, offering flexibility and the opportunity to work from home. You will provide comprehensive administrative support to a team of consultants, ensuring the smooth operation of daily activities. Your responsibilities will include managing calendars, scheduling meetings and appointments, preparing correspondence and reports, organizing travel arrangements, and maintaining filing systems. You will also handle incoming communications, screen calls, and direct inquiries appropriately. The ideal candidate possesses exceptional organizational skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and strong written and verbal communication abilities. Experience with virtual collaboration tools and cloud-based document management systems is essential. You should be proactive, reliable, and capable of managing multiple tasks simultaneously with minimal supervision. A keen eye for detail and a commitment to accuracy are paramount. This role is perfect for an experienced administrative professional who thrives in a remote work environment and is seeking a challenging yet rewarding opportunity. We offer a competitive salary, benefits, and a supportive virtual team culture. Contribute to the success of our client by providing top-tier administrative support from the comfort of your own home.
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7
Executive Administrative Assistant
AB10 1AE Aberdeen, Scotland
£35000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Aberdeen, Scotland, UK , and is crucial for ensuring the smooth and efficient operation of the executive office. The successful candidate will manage complex calendars, coordinate executive travel arrangements, prepare meeting agendas, and take minutes. You will be responsible for drafting correspondence, managing confidential documents, and acting as a primary point of contact for internal and external stakeholders. Key responsibilities include organizing and executing special projects, conducting research, and managing office supplies and administrative systems. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. The ideal candidate will be a highly motivated self-starter with a professional demeanor and a strong work ethic. Experience supporting C-level executives in a corporate setting is highly desirable. This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting the success of a dynamic organization.
Location: Aberdeen, Scotland, UK
Location: Aberdeen, Scotland, UK
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8
Executive Administrative Assistant
AB10 1BB Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
We are seeking a highly organised, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to our senior leadership team in Aberdeen . This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organisational skills, excellent communication abilities, and a professional demeanour, with a keen eye for detail and the ability to manage multiple priorities effectively. You will be the gatekeeper and organiser for busy executives, managing their schedules, travel, correspondence, and confidential information.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, including emails and phone calls, and act as a liaison between executives and internal/external stakeholders.
- Organise and manage logistics for executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Manage expense reports and budget tracking for executive-related activities.
- Conduct research and gather information as required by the executive team.
- Maintain organised filing systems, both physical and digital.
- Anticipate the needs of the executive team and proactively address them.
- Assist with event planning and coordination as needed.
- Provide general administrative support, including office supply management and reception duties if required.
- Serve as a brand ambassador for the organisation, maintaining a professional and positive image.
- Troubleshoot and resolve administrative issues as they arise.
- Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or in a similar high-level administrative support role.
- Exceptional organisational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Excellent written and verbal communication skills.
- Discretion and a high level of confidentiality are essential.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Proactive approach and a strong sense of initiative.
- Ability to work independently and as part of a team.
- Attention to detail and a commitment to accuracy.
- Experience in the (specify relevant industry, e.g., oil and gas, finance) sector is advantageous.
- Must be based in or able to commute to Aberdeen , as this role is not remote.
- A positive attitude and a willingness to learn and adapt.
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