What Jobs are available for Administrative Positions in Paulerspury?

• Manage and coordinate project documentation, including proposals, reports, meeting minutes, and presentations.
• Schedule and organize virtual meetings, preparing agendas and distributing relevant materials.
• Maintain project calendars and track key deadlines, proactively identifying potential scheduling conflicts.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring prompt and professional responses.
• Assist project managers with data entry, basic financial tracking, and expense report processing.
• Coordinate travel arrangements and accommodation for team members as needed.
• Maintain and update project databases and CRM systems with accurate information.
• Prepare and format various documents, ensuring consistency and adherence to company branding guidelines.
• Provide general administrative support to the project teams, anticipating needs and offering solutions.
• Foster effective communication and collaboration among remote team members and stakeholders.
• Ensure confidentiality and security of all project-related information.

• Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative role, preferably within a remote setting.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills, with a keen eye for detail.
• Familiarity with project management methodologies and software is a plus.
• Ability to work independently with minimal supervision and maintain high levels of productivity in a remote environment.
• Proactive attitude with a strong problem-solving aptitude.
• Discretion and the ability to handle confidential information.
• High school diploma or equivalent required; Associate's or Bachelor's degree is advantageous.

Administration Officer

23,500

35 hours per week

Majority 9am - 5pm (with the occasional 12-8 shift)

Our client is seeking a highly organised and proactive Administration Officer to support their office and general operation. This is a varied role covering administration, office management, finance support, communications, and executive support. You will play a key role in ensuring the smooth running of the office, supporting the Chief Executive, and engaging with the local community and stakeholders.

• Manage and maintain office administration systems, filing, and reception duties.
• Support financial administration, including petty cash, invoices, expenses, and compliance records.
• Assist with communications: newsletters, website updates, social media, and stakeholder engagement.
• Provide executive support to the Chief Executive, including correspondence, meetings, and governance processes.
• Coordinate events, training sessions, and community activities.
• Maintain accurate records and support continuous improvement across the office.

• Strong organisational, administrative, and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and comfortable with databases and digital communications.
• Attention to detail and ability to work independently and collaboratively.
• Professional, approachable, and able to manage confidential information.
• Experience in finance administration, communications, or executive support is desirable.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• Manage and optimize complex executive calendars, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and gather information for reports and presentations.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Process expense reports and manage basic bookkeeping tasks.
• Assist with special projects as assigned by executives.
• Maintain organized digital filing systems and ensure easy retrieval of information.
• Act as a liaison between executives and internal/external stakeholders in a remote setting.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to anticipate needs and proactively solve problems.
• Discretion and confidentiality are paramount.
• Experience with calendar management tools and travel booking platforms.
• Ability to work independently and manage workload effectively in a fully remote environment.
• A proactive and positive attitude with a strong work ethic.

• Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
• Organizing and preparing materials for meetings, including agendas and background documents.
• Taking accurate minutes during meetings and distributing them promptly.
• Conducting research and compiling information as needed for executive projects.
• Managing expense reports and processing invoices.
• Maintaining confidential files and records with a high degree of discretion.
• Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
• Anticipating the needs of executives and proactively addressing them.
• Assisting with special projects as required.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent calendar management and travel coordination skills.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to handle confidential information with discretion and professionalism.
• Resourceful, proactive, and able to work independently in a remote setting.
• Strong problem-solving skills and attention to detail.
• Experience with project coordination is a plus.

• Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, review, and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, acting as a gatekeeper.
• Organize and prepare materials for meetings, including agendas and minutes.
• Conduct research and gather information for various projects and initiatives.
• Handle confidential information with the utmost discretion and security.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage special administrative projects as assigned by the executive.
• Ensure efficient workflow and provide proactive administrative support.

• Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
• Discretion and ability to handle confidential information appropriately.
• Proactive approach, with the ability to anticipate needs and problem-solve independently.
• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, with the ability to interact professionally with all levels of staff and external visitors.
• Discretion and a high level of confidentiality.
• A proactive and resourceful attitude, with a keen eye for detail.
• Ability to work independently and as part of a team.
• Experience in managing office supplies and vendor relationships is a plus.
• A minimum of 3-5 years of relevant experience.

• Manage and coordinate complex calendars and schedules for senior executives.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread documents, presentations, and reports.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage expenses and process invoices.
• Conduct research and gather information as required.
• Proactively identify and resolve administrative challenges.
• Support special projects and initiatives as assigned.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience in an administrative support role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of discretion, professionalism, and attention to detail.
• Ability to work independently, prioritize tasks, and manage workload effectively in a remote setting.
• Proactive problem-solving abilities.
• Experience with project management tools or event planning is a plus.

• Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails, calls, and mail, referring issues to the appropriate personnel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Maintain and organize confidential files and records, ensuring accuracy and accessibility.
• Assist with the preparation of budgets and expense reports.
• Conduct research and compile data for various projects and reports as required.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Manage office supplies and ensure smooth day-to-day office operations.
• Provide general administrative support, including photocopying, filing, and data entry.
• Handle special projects and ad-hoc assignments as requested by executives.
• Liaise with clients and visitors, ensuring a professional and welcoming experience.
• Proactively identify and address potential issues or conflicts in scheduling or logistics.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and proactively, with minimal supervision.
• Strong problem-solving abilities and a resourceful approach.
• Experience in event coordination and meeting management is a plus.
• Familiarity with corporate travel booking systems.
• A professional and polished demeanour.