What Jobs are available for Administrative Positions in Shoreham by Sea?

• Manage and coordinate complex calendars and travel arrangements for senior executives, anticipating conflicts and ensuring efficient scheduling.
• Organise and prepare agendas, take minutes, and follow up on action items for key meetings.
• Draft, proofread, and format correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Act as a primary liaison between executives and internal departments, external partners, and clients, handling enquiries efficiently and courteously.
• Manage and maintain confidential filing systems, both physical and digital.
• Assist with the preparation of budgets, expense claims, and financial reporting as required.
• Support the coordination of events, conferences, and team-building activities.
• Conduct research and compile information for executive projects and initiatives.
• Proactively identify administrative challenges and implement effective solutions.
• Contribute to the continuous improvement of administrative processes and office procedures.

• Proven experience in a senior administrative or executive assistant role, preferably within a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong organisational and time management skills, with the ability to multitask and meet deadlines.
• Discretion and a high level of professionalism in handling confidential information.
• Ability to work effectively both independently and as part of a team in a hybrid work setting.
• Experience with CRM systems or project management tools is a plus.

• Manage complex and demanding executive calendars, ensuring efficient scheduling.
• Coordinate and arrange high-level meetings, both virtual and in-person when necessary.
• Organise and manage domestic and international travel logistics.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Draft correspondence, reports, and presentations with a high degree of accuracy.
• Act as a liaison between executives and internal/external stakeholders.
• Manage confidential information with the utmost discretion.
• Handle ad-hoc administrative projects and tasks as assigned.
• Ensure smooth and efficient day-to-day administrative operations for executives.

• Significant experience as an Executive Assistant or Senior Administrative Officer.
• Proven ability to manage complex calendars and travel arrangements.
• Excellent proficiency in Microsoft Office Suite and virtual collaboration tools.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proactive approach with strong problem-solving capabilities.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Bachelor's degree or equivalent professional experience.

• Manage and maintain complex executive schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare agendas, materials, and minutes for executive meetings.
• Draft, review, and edit correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external communications directed to executives.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and coordinate office operations, ensuring a smooth and efficient workflow.
• Manage incoming and outgoing mail and communications.
• Assist with event planning and logistics for company gatherings and conferences.
• Maintain and update filing systems, both physical and digital.
• Provide general administrative support to the executive team as needed.

• Minimum of 5 years of experience in an administrative or executive assistant role, preferably in a senior capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and proactively, anticipating needs and challenges.
• Experience managing complex calendars and coordinating travel arrangements.
• Discretion and ability to handle confidential information appropriately.
• Experience in a fast-paced office environment.
• Relevant administrative qualification or degree is advantageous.

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Arrange and manage domestic and international travel, including flights, accommodation, visas, and itineraries.
• Maintain confidential files and records, ensuring compliance with company policies and data protection regulations.
• Act as a primary point of contact for internal and external stakeholders, providing exceptional service and building positive relationships.
• Manage expense reporting and process invoices accurately and in a timely manner.
• Conduct research and gather information as required for various projects and meetings.
• Anticipate the needs of executives and proactively address potential issues.
• Contribute to the overall efficiency of the executive office through proactive administrative support.

• Proven experience as an Executive Assistant or similar high-level administrative role, supporting C-suite executives or board members.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
• High level of discretion, confidentiality, and professional integrity.
• Ability to work independently and proactively, with minimal supervision.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
• Experience in coordinating complex international travel arrangements.
• A proactive and resourceful approach to problem-solving.

You will be the first point of contact for clients and colleagues, supporting the team through a variety of administrative and coordination tasks.

Acting as the first point of contact, answering phones and emails, and liaising with clients and internal teams.

Managing incoming and outgoing post, scanning, and filing documents.

Scheduling meetings and maintaining accurate records and databases.

Typing and formatting letters, reports, and other business documents.

Ordering and maintaining office supplies.

Providing general administrative support to managers and team members.

Strong organisational and time management skills, with the ability to prioritise and meet deadlines.

Excellent written and verbal communication skills.

High attention to detail and accuracy in all administrative tasks.

Confident user of Microsoft Office Suite (Word, Excel, Outlook).

Proactive, reliable, and able to work independently.

Flexible and resourceful problem solver with a positive attitude.

Experience within an accountancy practice is desirable but not essential.

Previous use of IRIS PM would be beneficial, but full training will be provided.

• Managing and coordinating complex executive calendars, scheduling appointments, and arranging meetings (both virtual and in-person).
• Preparing agendas, taking minutes, and distributing action items for meetings.
• Handling incoming and outgoing communications, including emails, phone calls, and mail, screening and prioritising as necessary.
• Making travel arrangements, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Preparing and editing presentations, reports, and other documents using Microsoft Office Suite.
• Conducting research and compiling information for reports and special projects.
• Managing expense reports and processing invoices.
• Maintaining confidential files and records with a high degree of accuracy.
• Serving as a primary point of contact for internal and external stakeholders.
• Anticipating the needs of executives and proactively addressing them.
• Coordinating office logistics and managing supplies.
• Assisting with event planning and coordination for executive-level functions.
• Providing general administrative support to the wider team as needed.

• Managing and coordinating complex diaries and calendars for senior management.
• Arranging and preparing for meetings, including agenda preparation, minute-taking, and follow-up actions.
• Drafting, proofreading, and editing a variety of documents, reports, and presentations to a high standard.
• Handling incoming and outgoing mail, emails, and telephone calls, redirecting enquiries as appropriate and managing general administrative tasks.
• Maintaining and organising electronic and physical filing systems, ensuring confidentiality and accessibility of information.
• Coordinating travel arrangements, including flights, accommodation, and itineraries.
• Processing invoices and expenses, liaising with the finance department.
• Assisting with the onboarding of new employees, preparing necessary documentation and workspace.
• Providing general support to other departments as and when required.
• Implementing and improving administrative processes to enhance efficiency.

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Arranging domestic and international travel, including flights, accommodation, and visa processing.
• Screening and prioritizing incoming communications, including emails, calls, and mail.
• Coordinating meeting logistics, preparing agendas, taking minutes, and distributing action items.
• Conducting research and compiling information for special projects and reports.
• Managing office supplies, equipment, and vendor relationships.
• Assisting with event planning and coordination for executive-level functions.
• Maintaining confidential files and records with utmost discretion.
• Acting as a liaison between executives and employees, clients, and external partners.
• Proactively anticipating the needs of the executives and offering solutions.
• Handling expense reports and managing departmental budgets as required.