2396 Administrative Positions jobs in Southampton
Executive Assistant - Remote Administrative Support
PO1 1AL Portsmouth, South East
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, offering a flexible working environment from anywhere within the UK. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence, and supporting various administrative tasks to ensure the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to prioritize effectively in a fast-paced environment. You should be adept at using a range of digital tools and platforms to facilitate communication and task management. Confidentiality and discretion are paramount in this role.
Key responsibilities include:
The ideal candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role, with at least 5 years of experience. Exceptional communication and interpersonal skills, both written and verbal, are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (Zoom, Teams) and project management tools is required. Strong time management and multitasking abilities, coupled with a proactive and resourceful approach, are key to success in this remote role. This position offers the flexibility to work from your preferred UK location, supporting our client's leadership team with critical administrative functions, with potential proximity to Portsmouth, Hampshire, UK , but not required.
Key responsibilities include:
- Managing and coordinating complex calendars, scheduling meetings, and resolving conflicts.
- Arranging domestic and international travel, including flights, accommodation, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Conducting research and compiling information for reports and meetings.
- Organizing and maintaining electronic and physical filing systems.
- Handling confidential information with the utmost discretion.
- Assisting with event planning and logistics for internal and external meetings.
- Processing expense reports and managing invoices.
- Providing general administrative support to the executive team as needed.
The ideal candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role, with at least 5 years of experience. Exceptional communication and interpersonal skills, both written and verbal, are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (Zoom, Teams) and project management tools is required. Strong time management and multitasking abilities, coupled with a proactive and resourceful approach, are key to success in this remote role. This position offers the flexibility to work from your preferred UK location, supporting our client's leadership team with critical administrative functions, with potential proximity to Portsmouth, Hampshire, UK , but not required.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Coordinator - Project Support
PO1 2HY Portsmouth, South East
£28000 Annually
WhatJobs
Posted 6 days ago
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Job Description
We are seeking a detail-oriented and proactive Administrative Coordinator to provide crucial project support for our client. This fully remote position allows you to contribute to project success from anywhere. You will be responsible for a variety of administrative tasks that keep projects on track and teams informed. This includes managing project documentation, scheduling meetings, coordinating project timelines, and maintaining project databases. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and proficiency in project management software and tools such as Microsoft Project, Asana, or Trello. Experience with cloud-based collaboration platforms like Google Workspace or Microsoft 365 is essential. You will act as a key liaison between project managers, team members, and stakeholders, ensuring smooth communication and timely dissemination of information. Responsibilities include preparing meeting agendas and minutes, tracking project progress, assisting with resource allocation, and managing project-related correspondence. The ability to multitask, prioritize tasks effectively, and meet deadlines in a remote work environment is paramount. You will also be involved in organizing project events, presentations, and onboarding new team members. This role requires strong interpersonal skills, enabling effective collaboration with a diverse and geographically dispersed team. We are looking for a self-motivated individual with a positive attitude, a commitment to accuracy, and a desire to support project teams in achieving their objectives. Excellent written and verbal communication skills are a must for this role.
Key Qualifications:
Key Qualifications:
- Proven experience as an Administrative Coordinator, Project Administrator, or similar support role.
- Excellent organizational and time management skills.
- Proficiency in project management software (e.g., Asana, Trello, MS Project).
- Experience with cloud-based collaboration suites (e.g., Google Workspace, Microsoft 365).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Detail-oriented with a focus on accuracy.
- Experience in coordinating meetings and managing project documentation.
- Proactive attitude and ability to work independently.
- High school diploma or equivalent; further education or certification is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Project Support
PO1 3HG Portsmouth, South East
£28000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive support to their project management team. Based in Portsmouth, Hampshire, UK , this hybrid role offers a blend of in-office collaboration and remote flexibility. You will be instrumental in ensuring the smooth running of multiple projects by managing schedules, coordinating communications, preparing documentation, and maintaining accurate records. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule meetings for project teams, both internal and external stakeholders.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Coordinate project logistics, including travel arrangements and accommodation where necessary.
- Assist in the preparation of project reports, presentations, and other critical documentation.
- Maintain organized project filing systems, both physical and digital.
- Act as a key point of contact for project-related inquiries, directing them to the appropriate team members.
- Process invoices, expense reports, and other financial documentation related to projects.
- Conduct research and data gathering to support project planning and execution.
- Provide general administrative support, including managing correspondence and office supplies.
- Implement and improve administrative processes to enhance efficiency.
Qualifications:
- Proven experience as an Administrative Assistant, ideally within a project-driven environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong understanding of project management principles and methodologies is a plus.
- Exceptional organizational and time-management skills.
- High level of accuracy and attention to detail.
- Professional and clear communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Experience with project management software (e.g., Asana, Trello, MS Project) is advantageous.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant - Executive Support
PO1 3LY Portsmouth, South East
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office, requiring exceptional organisational skills, discretion, and a keen eye for detail. The successful candidate will manage a wide range of administrative tasks, support senior management, and contribute to the overall effectiveness of the organisation. This position offers a hybrid working arrangement, blending remote flexibility with essential office-based duties in Portsmouth, Hampshire, UK .
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a detail-oriented and efficient administrative professional to play a key role within a respected organisation. If you excel at providing top-tier support and thrive in a hybrid work setting, we encourage you to apply.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and manage logistics for internal and external meetings, including preparing agendas and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, screening calls and visitors.
- Manage incoming and outgoing mail, emails, and other communications.
- Organise and maintain filing systems, both physical and digital.
- Conduct research and prepare background materials for meetings and projects.
- Assist with the preparation and tracking of budgets and expenses.
- Support the implementation of new administrative processes and systems.
- Provide general administrative support to other team members as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar secretarial role, preferably supporting senior management.
- Excellent organisational and time-management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and interpersonal skills.
- Ability to multitask and adapt to changing priorities in a dynamic environment.
- Experience in managing travel arrangements and coordinating complex schedules.
- Proactive approach to problem-solving and a willingness to take initiative.
- Familiarity with office management and basic bookkeeping practices.
- A commitment to providing high-quality support and contributing positively to the team.
This is an excellent opportunity for a detail-oriented and efficient administrative professional to play a key role within a respected organisation. If you excel at providing top-tier support and thrive in a hybrid work setting, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
PO1 3AX Portsmouth, South East
£28000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a crucial role for ensuring the smooth and efficient operation of our executive team from a remote setting. You will manage calendars, schedule meetings, coordinate travel arrangements, and prepare correspondence and reports. This position demands exceptional organizational skills, discretion, and the ability to anticipate needs and proactively solve problems.
Key responsibilities include managing multiple complex calendars, coordinating virtual meetings, and ensuring all attendees have the necessary information and technology. You will be responsible for preparing agendas, taking minutes, and distributing action items following meetings. The role also involves managing electronic filing systems, handling confidential information with utmost discretion, and acting as a primary point of contact for internal and external stakeholders. You may also be involved in light bookkeeping, expense reporting, and assisting with special projects as assigned by the executives.
This is a fully remote position, allowing you the flexibility to work from anywhere. You must have a reliable internet connection and a dedicated workspace conducive to productivity and confidentiality. Excellent written and verbal communication skills are essential, as is proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams). Previous experience as an executive assistant or in a similar administrative role, supporting senior management, is highly preferred. The ability to multitask, prioritize effectively, and manage time efficiently in a remote environment is critical for success. If you are a self-starter with a keen eye for detail and a commitment to providing high-level administrative support, this is an excellent opportunity.
Responsibilities:
Key responsibilities include managing multiple complex calendars, coordinating virtual meetings, and ensuring all attendees have the necessary information and technology. You will be responsible for preparing agendas, taking minutes, and distributing action items following meetings. The role also involves managing electronic filing systems, handling confidential information with utmost discretion, and acting as a primary point of contact for internal and external stakeholders. You may also be involved in light bookkeeping, expense reporting, and assisting with special projects as assigned by the executives.
This is a fully remote position, allowing you the flexibility to work from anywhere. You must have a reliable internet connection and a dedicated workspace conducive to productivity and confidentiality. Excellent written and verbal communication skills are essential, as is proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams). Previous experience as an executive assistant or in a similar administrative role, supporting senior management, is highly preferred. The ability to multitask, prioritize effectively, and manage time efficiently in a remote environment is critical for success. If you are a self-starter with a keen eye for detail and a commitment to providing high-level administrative support, this is an excellent opportunity.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate and arrange virtual meetings and conference calls.
- Prepare documents, reports, and presentations.
- Handle travel arrangements and prepare itineraries.
- Manage electronic filing systems and correspondence.
- Act as a liaison between executives and internal/external parties.
- Maintain confidentiality of sensitive information.
- Proven experience as an Administrative Assistant or Executive Assistant.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Self-starter with the ability to work independently.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
PO1 1 Portsmouth, South East
£24000 Annually
WhatJobs
Posted today
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Job Description
Our client is seeking a meticulous and organized Administrative Assistant to provide comprehensive support to their management team. This role, based in Portsmouth, Hampshire, UK , is critical for ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for managing calendars, scheduling meetings, preparing reports and presentations, handling correspondence, and maintaining organized filing systems. The ideal candidate will possess excellent organizational and time management skills, strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and outstanding communication abilities. Previous experience in an administrative support role is required. Familiarity with office management software and virtual collaboration tools would be advantageous. You must be proactive, detail-oriented, and able to work independently while also being a supportive team player. This role offers a hybrid working arrangement, allowing for a balance between on-site duties and remote work, providing flexibility and convenience. Responsibilities also include managing travel arrangements, processing expense reports, and providing general office support as needed. Join our client and become an integral part of their professional environment, ensuring seamless administrative functions.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
PO1 1AG Portsmouth, South East
£22000 annum (pro-
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial support to their remote team. In this fully remote role, you will manage a variety of administrative tasks that are essential for the smooth operation of the business. Your attention to detail and ability to manage multiple priorities will be key to your success. You will be the backbone of administrative efficiency, ensuring seamless communication and workflow.
Key Responsibilities:
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for team members.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare documents, reports, presentations, and spreadsheets.
- Organize and maintain electronic and physical filing systems.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as requested.
- Provide general administrative support to various departments as needed.
- Manage office supplies and equipment orders.
- Process invoices and track payments.
- Coordinate project tasks and follow up on action items.
- Maintain confidentiality of sensitive information.
- Support onboarding processes for new team members.
- Act as a point of contact for internal and external inquiries.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams) and collaboration platforms.
- Exceptional written and verbal communication skills.
- Ability to work independently, manage tasks autonomously, and meet deadlines.
- High level of discretion and professionalism.
- Attention to detail and accuracy.
- Prior experience working remotely is an advantage.
- High school diploma or equivalent; further qualifications in office administration are a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
PO1 2BY Portsmouth, South East
£22000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Portsmouth, Hampshire, UK
Our client is looking for a highly organized and efficient Administrative Assistant to support their busy office operations in Portsmouth, Hampshire, UK . This role is crucial for ensuring the smooth day-to-day running of the department, providing essential administrative support to the team, and maintaining a professional office environment. You will be involved in a variety of tasks, from managing correspondence and scheduling appointments to maintaining records and providing general administrative assistance.
Key Responsibilities:
Our client is looking for a highly organized and efficient Administrative Assistant to support their busy office operations in Portsmouth, Hampshire, UK . This role is crucial for ensuring the smooth day-to-day running of the department, providing essential administrative support to the team, and maintaining a professional office environment. You will be involved in a variety of tasks, from managing correspondence and scheduling appointments to maintaining records and providing general administrative assistance.
Key Responsibilities:
- Manage and organize incoming and outgoing mail, emails, and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain and update filing systems, both physical and digital, ensuring accuracy and accessibility.
- Prepare documents, reports, and presentations as required.
- Manage office supplies and inventory, placing orders as needed.
- Greet visitors and provide a welcoming point of contact for the office.
- Handle general inquiries from clients, suppliers, and staff.
- Assist with event planning and coordination for internal and external meetings.
- Process invoices and expenses, liaising with the finance department.
- Provide general administrative support to the team as needed, anticipating needs and offering solutions.
- Ensure the office environment is tidy and well-maintained.
- Uphold confidentiality and discretion in all tasks.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
Southampton SO14 2AA Southampton, South East
£22000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide essential support to their busy office in Southampton, Hampshire, UK . This role offers a hybrid working arrangement, providing a balance between in-office collaboration and remote flexibility. You will be responsible for a wide range of administrative tasks, ensuring the smooth day-to-day running of the office. The ideal candidate will be a meticulous planner, possess excellent communication skills, and have a strong command of office software. Your contribution will be vital in supporting various departments and ensuring operational efficiency. This is an excellent opportunity to develop your administrative career within a supportive and growing organization.
Key Responsibilities:
Qualifications:
If you are a motivated individual with a passion for organization and efficiency, this hybrid role in Southampton is a perfect fit. Join our client's team and contribute to their operational success.
Key Responsibilities:
- Manage and coordinate daily administrative operations.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Schedule and manage appointments, meetings, and travel arrangements for staff.
- Prepare documents, reports, presentations, and correspondence.
- Maintain and organize physical and digital filing systems.
- Manage office supplies inventory and place orders as needed.
- Provide support to staff members with various administrative tasks.
- Assist in coordinating office events and meetings.
- Greet visitors and manage the reception area.
- Data entry and updating databases.
- Assist with basic bookkeeping and expense tracking.
- Ensure the office environment is tidy and well-maintained.
- Coordinate with IT support for office equipment maintenance.
- Support project management activities by tracking progress and deadlines.
- Handle confidential information with discretion.
Qualifications:
- Previous experience in an administrative or secretarial role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize workload effectively.
- Discretion and the ability to handle confidential information.
- A proactive and helpful attitude.
- Experience with scheduling software or CRM systems is a plus.
- High school diploma or equivalent; further administrative qualifications are beneficial.
- Ability to work independently and collaboratively within a team.
If you are a motivated individual with a passion for organization and efficiency, this hybrid role in Southampton is a perfect fit. Join our client's team and contribute to their operational success.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant
PO1 1 Portsmouth, South East
£32000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their fully remote team. This role is essential for providing comprehensive administrative support, ensuring the smooth and efficient operation of the office. You will be responsible for managing schedules, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and supporting various projects. The ideal candidate will have exceptional organisational skills, meticulous attention to detail, advanced proficiency in office software suites, and excellent communication abilities. You should be adept at multitasking, prioritising effectively, and working independently with minimal supervision in a virtual environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior management.
- Coordinate and arrange meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle all travel arrangements, including booking flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls and emails, providing excellent first-level support.
- Manage and maintain electronic and physical filing systems.
- Assist with the preparation and tracking of budgets and expenses.
- Support project management activities as needed.
- Conduct research and gather information for various tasks.
- Act as a point of contact for internal and external stakeholders.
Qualifications:
- Proven experience (4+ years) as an Administrative Assistant or in a similar role, with at least 2 years in a senior or executive support capacity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organisational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to work proactively.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work autonomously and manage priorities effectively in a remote setting.
- Discretion and professional maturity.
This advertiser has chosen not to accept applicants from your region.
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