62 Administrative Roles jobs in Central London
Office Administration Assistant - Work from Home
Posted 7 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentExecutive Assistant & Administrative Support
Posted 15 days ago
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Job Description
Our Mission
Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.
About the Team
With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk and apax.org.uk .
Role Overview
This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.
This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.
This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.
Key Requirements
Job related professional qualification
Undergraduate degree
Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
Outstanding IT and digital skills
Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
A can-do, proactive approach with the willingness to
4+ years’ experience managing professional social media platforms
4+ years’ experience supporting C-Level Executives
4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva
Employee Benefits
You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.
Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
Family & Parenting : Generous maternity and paternity leave, paid parental leave.
Flexible Working : Flexi start, hybrid working between home and office.
Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.
Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.
Office Assistant - Work from Home Administration
Posted 2 days ago
Job Viewed
Job Description
We are seeking reliable and organised individuals in Kensington, London, UK , for a remote administration and data entry role. This opportunity allows you to work from home , completing online computer-based tasks and office duties that support business operations and client projects.
Key responsibilities include updating and maintaining digital records, managing online databases, preparing spreadsheets, and assisting with general administrative tasks. This position is ideal for those who enjoy structured, independent work in a home-based setting.
About the AreaKensington, located in Central London , is a prestigious and vibrant area known for its cultural landmarks, parks, and thriving professional community. With excellent internet connectivity and easy access to the city’s resources, Kensington provides a suitable environment for online and home-based work. Its blend of historic charm and modern amenities makes it an ideal location for administrative and data entry tasks performed remotely.
About UsTop Level Promotions is a UK-based company providing professional administration, data management, and research support. Our remote team helps businesses maintain accurate records, streamline office operations, and manage digital data efficiently.
Joining our team allows you to work from home , gain valuable computer and office administration skills, and contribute to meaningful projects. Comprehensive training and ongoing support are provided to ensure success.
Industries We ServeOffice Administration & Data Entry
Online Business & E-commerce Operations
Education & Remote Learning Administration
Customer Service & Information Management
Healthcare & Records Administration
Marketing & Research Data Support
Financial & Reporting Services
Public Services & Digital Coordination
RequirementsReliable computer or laptop with internet connection
Quiet home workspace suitable for office tasks
Strong attention to detail and accuracy
Ability to work independently and manage time effectively
SkillsStrong written and verbal communication
Organisational and time management abilities
Proficiency with Microsoft Office or Google Workspace
Accurate typing and data entry skills
Dependable and professional working habits
BenefitsFully remote – no commuting required
Part-time or full-time hours available
Paid training included
Flexible schedule for work-life balance
Opportunities for growth in administration and data entry
Pay Rate£18.50 – £36.00 per hour, depending on experience and assignment type
ExperienceNo prior experience is required; full training is provided for successful candidates.
ApplicationApplicants must currently reside in the United Kingdom . If you are organised, reliable, and ready to perform online administrative and data entry work from home, please submit your application today.
Sincerely, Top Level Promotions Human Resources DepartmentDeputy Manager (Administrative Support Team)
Posted 10 days ago
Job Viewed
Job Description
Deputy Manager (Administrative Support Team)
Weatherbys Private Bank
London, Hybrid (3 days in office)
Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team.
Our Private Banking Administrative Support Team plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.
They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.
With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.
Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.
What You’ll doIn this role, you’ll be at the heart of our team’s success. Your responsibilities will include:
- Lead & Inspire: Drive team productivity by identifying opportunities for improvement, promoting best practices, and creating a positive, high-performance culture.
- Develop Talent: Coach and mentor team members to help them grow professionally, deliver excellent client service, and achieve their career goals.
- Performance Management: Contribute to structured one-to-ones, set SMART objectives and KPIs, and support underperformance management through coaching and improvement plans.
- Recruit & Retain: Assist with recruitment, onboarding, and training to build a skilled, engaged team. Help maintain the team’s skills matrix and succession planning.
- Risk & Compliance: Support risk management by maintaining frameworks, monitoring controls, and ensuring compliance with regulations. Participate in incident and complaint management, including fraud investigations.
- Client Excellence: Act as a trusted point of contact for clients, provide portfolio cover when needed, and ensure accurate execution of client instructions. Resolve escalations and deliver exceptional service.
- Collaboration: Build strong cross-functional relationships across the Bank and wider business, and provide support and cover for senior leaders when required.
- Continuous Improvement: Contribute to process reviews, training initiatives, and stakeholder reporting to ensure timely, accurate, and high-quality outputs.
- Proven management experience within financial institutions, including but not limited to Private Banking, Insurance, or Retail Banking.
- A strong technical understanding of banking operations and financial services.
- A good breadth of experience across Financial Services.
- Strong leadership, communication, and problem-solving skills.
Requirements
Private Bank - Administrative Support, Deputy Manager
Posted 15 days ago
Job Viewed
Job Description
PRIVATE BANK - Administrative Support, Deputy Manager
Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team.
Team Overview
Our Private Banking Administrative Support Team plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.
They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.
With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.
Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.
Requirements
Leadership
- Drive team productivity by identifying inefficiencies and managing performance.
- Train, coach, and develop team members to deliver excellent client service and grow professionally.
- Oversee performance management and professional development of direct reports.
- Ensure timely, accurate, and high-quality delivery of all team outputs.
- Uphold business standards and promote best practices across the team.
- Represent the team in key forums and manage team resources effectively.
- Foster strong cross-functional relationships across the Bank and wider business.
- Provide support and cover for Directors as needed.
Managerial responsibilities
- Lead recruitment and onboarding.
- Oversee training, development, and retention of team members.
- Maintain and act on the team’s skills matrix to manage operational risk.
- Provide regular performance feedback and conduct structured one-to-ones.
- Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
- Manage underperformance through structured improvement plans and reviews.
- Prepare professional MI reports and performance updates for senior stakeholders.
- Promote a culture of support, integrity, and continuous improvement.
- Ensure effective resource planning, cross-team collaboration, and cost management.
- Support staff development, promotions, and succession planning.
Risk responsibilities
- Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
- Manage daily and monthly control monitoring, producing MI for key committees.
- Implement actions and training based on control findings and risk assessments.
- Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
- Lead incident and complaint management, including fraud investigations and resolution.
- Ensure exemplary client service standards are upheld across all team outputs.
- Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
- Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
- Support the team with process queries and ensure competency through checks and training tools.
Client responsibilities
- Act as a client contact and provide portfolio cover when needed.
- Communicate the Bank’s proposition and direct clients to appropriate teams.
- Ensure timely and accurate execution of client instructions.
- Provide exceptional client service and handle escalations or complaints.
- Sign off excesses and large transactions as required.
- Ensure banker portfolios are supported during absences.
What we are looking for
- Experience of managing within financial institutions including but not limited to: Private Banking, Insurance or Retail Banking organisations
- A good breadth of experience in Financial Services.
- Ability to enter open and honest debate and to accept and give constructive feedback.
- Preparedness to go the extra mile to provide clients with exemplary service and to support the team.
Private Bank - Administrative Support, Deputy Manager
Posted 15 days ago
Job Viewed
Job Description
PRIVATE BANK - Administrative Support, Deputy Manager
Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team.
Team Overview
Our Private Banking Administrative Support Team plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.
They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.
With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.
Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.
Requirements
Leadership
- Drive team productivity by identifying inefficiencies and managing performance.
- Train, coach, and develop team members to deliver excellent client service and grow professionally.
- Oversee performance management and professional development of direct reports.
- Ensure timely, accurate, and high-quality delivery of all team outputs.
- Uphold business standards and promote best practices across the team.
- Represent the team in key forums and manage team resources effectively.
- Foster strong cross-functional relationships across the Bank and wider business.
- Provide support and cover for Directors as needed.
Managerial responsibilities
- Lead recruitment and onboarding.
- Oversee training, development, and retention of team members.
- Maintain and act on the team’s skills matrix to manage operational risk.
- Provide regular performance feedback and conduct structured one-to-ones.
- Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
- Manage underperformance through structured improvement plans and reviews.
- Prepare professional MI reports and performance updates for senior stakeholders.
- Promote a culture of support, integrity, and continuous improvement.
- Ensure effective resource planning, cross-team collaboration, and cost management.
- Support staff development, promotions, and succession planning.
Risk responsibilities
- Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
- Manage daily and monthly control monitoring, producing MI for key committees.
- Implement actions and training based on control findings and risk assessments.
- Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
- Lead incident and complaint management, including fraud investigations and resolution.
- Ensure exemplary client service standards are upheld across all team outputs.
- Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
- Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
- Support the team with process queries and ensure competency through checks and training tools.
Client responsibilities
- Act as a client contact and provide portfolio cover when needed.
- Communicate the Bank’s proposition and direct clients to appropriate teams.
- Ensure timely and accurate execution of client instructions.
- Provide exceptional client service and handle escalations or complaints.
- Sign off excesses and large transactions as required.
- Ensure banker portfolios are supported during absences.
What we are looking for
- Experience of managing teams within financial institutions, is highly desirable.
- A good breadth of experience in Financial Services.
- Ability to enter open and honest debate and to accept and give constructive feedback.
- Preparedness to go the extra mile to provide clients with exemplary service and to support the team.
Senior Investment Operations Portfolio Administration Middle Office - Cash Equities & Private Equ...
Posted today
Job Viewed
Job Description
The Role
Senior Investment Operations Portfolio Administration Middle Office – Cash Equities & Private Equity (Urgent 6-month FTC, with strong possibility to go permanent)
Martis Search are representing a West End based, but global Asset Management company to hire an “Asset Management – Senior Investment Operations Middle Office, Fund Administration/ Fund Accounting Associate level” to join their Investment Operations Middle Office.
The role is an initial 6-month “fixed-term contract”, with the genuine strong possibility to go permanent. The chosen incumbent must have covered Asset Management Operations for Cash Equities and Private Equity fund types.
This is an excellent opportunity for an established, but growing West End based Institutional Asset Manager. The reason for the role is simply because of increased work-loads in the team and growth in our client’s funds.
Our client is looking for a senior “Asset Management – Investment Operations Middle Office, Fund Administration/ Fund Accounting Associate” and the role reports into their Head of Investment Operations Middle Office & Fund Accounting, so it is an excellent opportunity to learn not just from a senior Operations Manager, but also from other stakeholders in the business, such as senior Operations Managers and other team members.
The senior Operations Manager is very knowledgeable, but also genuinely friendly and approachable too and willing to share their wealth of knowledge to the chosen incumbent.
The role will involve lots of different very manual processing tasks every day. Over time there will be more automation with their existing OMS, but you need to be able to cope working with manual “Portfolio Administration/ Fund Administration/ Fund Accounting” type tasks.
There will be a lot of manual Payments processing, Cash Reconciliations and every quarter, you will be working with NAV’s/ Valuations on a range of their different Equity, Private Equity and Fund-of-Funds. Full “on-the-job-training” will be provided.
Our client is open-minded and is happy to look for:
A senior, so a minimum of 5-years “Investment Operations Middle Office/ Portfolio Operations/ Fund Administration (a broad Operations experience that is not just NAV’s focused)” experience across Cash Equities and Private Equity fund types.
Our client is also looking for someone who has a willingness to learn and does not think that any type of work related task is beneath them.
The company offer a hybrid mix of working-from-home and also in-the-office, so you get the best of both worlds. They boast an excellent culture and a great manager to learn from. The company are ethical in their stance and outlook and are an employer with genuine morals.
In-our-opinion, this is an excellent opportunity.
Please apply if you have the relevant experience and we can provide a more detail specification.
Salary
£80,000 k pa - £96,410 k pa (pro-rata’d over 6-months) dependent upon experience, plus very good holiday allowance and excellent pension, plus Healthcare, Life Assurance etc.
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Office Assistant
Posted 4 days ago
Job Viewed
Job Description
About Us
YouLend is a rapidly growing FinTech that is the preferred embedded financing platform for many of the world’s leading e-commerce platforms, tech companies, and Payment Service Providers. Our software platform enables our partners to extend their value proposition by offering flexible financing products in their own branding, to their merchant base, without capital at risk.
We are owned by the leading Private Equity company, EQT, and have grown +100% year-on-year since 2020. We are headquartered in London, UK, but are also present in several European countries as well as the United States where we service our partners, including eBay, Amazon, Just Eat, Shopify, and Stripe.
The Role
We are seeking an Office Assistant to join our sociable and dynamic team. If you thrive on interacting with diverse individuals, excel in an organised setting, and enjoy a lively, fast-paced, and fun atmosphere, this role might be perfect for you!
Your responsibilities will include maintaining a clean, tidy, and safe environment for both employees and guests, greeting visitors, and ensuring they have a positive first impression of YouLend. Additionally, you will manage travel arrangements, assist with monthly events, keep the office stocked with essential supplies and arrange couriers to send and retrieve equipment.
Reporting to the Office Manager, you will also collaborate closely with various other departments within the business.
Requirements
Responsibilities:
- Greet and welcome visitors, ensuring a professional and friendly first impression; direct them appropriately and notify relevant colleagues.
- Perform a range of administrative tasks including handling incoming and outgoing post, arranging couriers, ordering gifts and incentives, and managing office stock and branded materials.
- Set up and maintain meeting rooms, ensuring cleanliness and readiness for meetings; arrange catering such as breakfasts and lunches, and prepare refreshments.
- Coordinate employee benefits and wellbeing activities, including booking massage therapists, organizing birthday cakes, and arranging daily lunches.
- Book and manage travel arrangements, flights, hotels, restaurant reservations, and other trip logistics for international and domestic travel.
- Liaise with building management and landlords to report and resolve any facilities or maintenance issues promptly.
- Support HR processes by onboarding new employees (creating welcome packs, scheduling introduction meetings) and offboarding leavers (removing access and updating accounts).
- Maintain and restock kitchen supplies daily; manage weekly Ocado orders and other regular deliveries.
- Identify and resolve office issues, escalating when necessary to the Office Manager.
- Assist with office projects, including workspace extensions, desk relocations, and health & safety inspections.
- Coordinate meetings with external suppliers, vendors, and contractors as required.
- Distribute company-wide communications and updates to employees.
- Monitor and manage the Office Management inbox, ensuring timely responses and task follow-up.
The ideal candidate will have the following skillset:
- Excellent time management skills and ability to meet deadlines.
- Strong workload prioritization and multitasking abilities.
- Friendly, professional, and approachable manner, representing YouLend as the first point of contact for visitors and callers.
- Outstanding organisational skills and attention to detail.
- Proven ability to work under pressure, adapt to changing priorities, and remain calm and efficient.
- Excellent communication skills, verbal, written, and over the phone.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- First Aid and Fire Safety training (preferred but not required)
Desirable skills:
- First aid and fire safety trained (ideal but not mandatory)
Salary: £29,000 - 30,000 + £2000 quarterly bonus (based on performance)
Benefits
Why join YouLend?
- Award-Winning Workplace: YouLend has been recognised as one of the “Best Places to Work in 2024 and 2025” by the Sunday Times for being a supportive, diverse, and rewarding workplace.
- Award-Winning Fintech: YouLend has been recognised as a “Top 250 Fintech Worldwide” company by CNBC.
It’s just getting fun:
- We have developed powerful solutions, won some significant partnerships, and are growing at a rapid pace.
- But the global opportunity is still massive, and YouLend is a raw organisation where we are only just getting started.
Lots of upsides:
- High-growth (>100% growth during 2022 and 2023), so clear outlook to compensation (bonus or share option appreciation) and career growth (through growth with business).
- Well-capitalised with supportive private equity backing.
- Part of Banking Circle Group with a fully licensed Luxembourg bank, which can provide a balance sheet and support European expansion in otherwise complex regulated markets.
Motivating work environment:
- A high-quality team that pushes each other to succeed through direct feedback and aligned incentives.
- Strong and transparent team culture, we have each other’s backs.
- Independent work environment where results matter.
- Data-driven culture and emphasis on speed (anti-red tape).
We offer a comprehensive benefits package that includes:
- Stock Options
- Private Medical insurance via Vitality and Dental Insurance with BUPA
- EAP with Health Assured
- Enhanced Maternity and Paternity Leave
- Modern and sophisticated office space in Central London
- Free Gym in office building in Holborn
- Subsidised Lunch via Feedr
- Deliveroo Allowance if working late in office
- Monthly in office Masseuse
- Team and Company Socials
- Football Power League / Paddle and Yoga Club
At YouLend, we champion diversity and embrace equal opportunity employment practices. Our hiring, transfer, and promotion decisions are exclusively based on qualifications, merit, and business requirements, free from any discrimination based on race, gender, age, disability, religion, nationality, or any other protected basis under applicable law.
Office Manager & Administrative Assistant
Posted 18 days ago
Job Viewed
Job Description
We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.
You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.
In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.
The ideal candidate will have:
- Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
- Strong organizational and multitasking abilities
- The ability to work independently with minimal supervision
- A trustworthy, self-motivated, and solutions-focused work ethic
Key Responsibilities
Administrative Support & Coordination
- Work closely with leadership to provide operational support on a variety of projects and priorities
- Manage agendas, travel arrangements, and appointments for upper management
- Handle phone calls, emails, letters, packages, and other correspondence
- Assist colleagues as needed and perform receptionist duties when required
- Support the onboarding process for new hires
Office Management & Maintenance
- Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
- Manage office upkeep, keeping spaces organized and clean
- Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
- Own conference room scheduling and shipping/receiving procedures
- Liaise with facility management vendors, including cleaning, catering, and security services
Workplace Culture
- Promote a collaborative and welcoming office environment
- Assist in fostering positive communication and team cohesion
Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.
Requirements
- In-office role, Monday - Friday, 9 AM - 6 PM GMT / BST
- Reliable transportation
- Proven experience as an Office Administrator, Office Assistant, or similar role
- Outstanding communication and interpersonal abilities
- Excellent organizational, time management, and multitasking skills in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Demonstrated leadership abilities and a proactive approach to tasks
- Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
- High school diploma required; BSc/BA in Office Administration or a related field preferred
Benefits
- Professional Development
- Private medical
- Pension
- Direct Deposit
Office Manager/Team Assistant
Posted today
Job Viewed
Job Description
Office Manager/Team Assistant, Tech firm in West-End London
Your new company
Global Tech firm based in the West End.
Your new role
Overseeing the operations of this London head office including: compliance, facilities, office supplies, health and safety, reception desk – meeting and greeting clients in person and on the telephone, assisting with the onboarding process for new starters, upgrading/decorating office space (budget allocated), arranging some international travel for the team. This role is fully office-based – 9am–5pm.
What you'll need to succeed
A steady CV history, experience in Operations/Office Management, ideally in a start-up environment.
What you'll get in return
Private medical, life insurance, discretionary bonus up to 10%, learning and development annual allowance of £2,000, pension and enhanced maternity/paternity leave (after 18 months).
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
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