What Jobs are available for Administrative Roles in Lancaster?

Pay: 32, ,000.00 per year

Job Description:

Assistant Office Manager / Buyer (8-Week Contract)

Location: BB6

Hours: Monday to Friday, office-based

Salary 32,000 to 36,000 DoE

About the Role

Agility is working with a leading and fast-paced construction company, who are seeking an experienced and adaptable Assistant Office Manager / Buyer to support daily operations at their Blackburn Office. This is a hands-on, varied position requiring strong organisational, communication, and supplier management skills.

Key Responsibilities

• Act as the first point of contact for customers and visitors, providing a professional and courteous service.
• Oversee general office administration - filing, communications, document control, and systems management.
• Support project teams with day-to-day administrative and coordination tasks.
• Manage suppliers and follow up on orders placed.
• Work on the weekly payroll run, knowledge of CIS would be an advantage
• Liaise with suppliers to secure competitive pricing and maintain quality standards.
• Assist with supplier approval, performance feedback, and prequalification documentation.
• Prepare professional correspondence, reports, and spreadsheets.
• Provide administrative support to management, including HR-related duties such as onboarding new employees and collating HR data.
• Assist with internal audits and ensure completion of any required follow-up actions.
• Updating Sage Payroll and the HR/L&D Databases
• Contribute to the development and implementation of HR and quality procedures.

Desirable Skills & Experienc

• Previous experience in a busy office environment (construction sector preferred).
• Confident communicator, comfortable liaising with suppliers and clients by phone and email.
• Experience with Sage and/or Eque2 software for accounts, payroll, or procurement. Strong Microsoft Office skills (Word, Excel, Outlook).
• Excellent organisational skills with the ability to prioritise in a fast-paced setting.

Contract Details

• Duration: 8 weeks
• Hours: Full-time, Monday to Friday
• Location: BB6 (office-based)
• Salary: 32,000 - 36,000 per annum (pro rata).

Job Description

Purpose

To assist and provide day to day administrative support to the Senior Leadership and wider Estates team.

To provide a first point of contact for internal and external customers, by ensuring all Estates Services Helpdesk, Reception, Car Parking, and general enquiries are dealt with and resolved by utilising the relevant software.

Duties

1. To arrange and service meetings, prepare agendas, minute meetings, distribute action sheets, maintain records, and check actions taken as and when necessary.
2. Provide general and technical administrative support to Estate Services under the instruction of Project Officers and Senior Managers, to include:
   • the processing of Purchase Orders and Invoices, 
   • supporting Contractor Management meetings and Contractor Control processes, 
   • the maintenance of records, assisting in the production of specifications and quotations and general contract documentation,
   • ordering goods and materials as requested 
   • general coordination of all information held on Suppliers.
3. Respond to internal and external phone, email and reception enquiries relating to Estate Services, the Helpdesk, Car Parking and Vehicle administration, ensuring all issues are dealt with in a courteous, timely and professional manner.
4. Process project work, urgent reactive and planned preventative maintenance requests, working with the Maintenance Team and notifying Contractors for the work to be completed. Assist in ensuring all work is Value for Money, managing specific Contractor and Supplier processes.
5. Operate the bookings systems for the University visitor parking reservations and organise parking books for internal and external events and conferences, in liaison with other departments within and external to Estate Services.
6. Maintain the University’s monthly events master list in liaison with the Car Park Controllers.
7. Utilise the appropriate software to ensure all Car Parking permit requests are processed, to include the management of the database and liaising with colleagues across the University to ensure accurate staff salary deductions.
8. To be mindful of regulations and legislation on both GDPR and Freedom of Information and to Safeguard Standards of Security/Confidentiality.
9. With regards to the nature of your role and its impact upon our students, make an active contribution to and support the improvement of the student experience.
10. Undertake other relevant duties and responsibilities appropriate to the grade of the post.

Person Specification

 Knowledge, Skills, and Behaviours (Essential)

• Experience of providing technical administrative support to a large multidisciplinary team; including experience of complex diary management and taking minutes (Application/Interview).
• Experience and confidence in the use of the Microsoft Office suite of packages, databases, electronic diary and filing systems (Application/Interview).
• Experience of working in an environment with a high degree of customer contact (Application/Interview).
• A range of GCSEs, including English Language and Maths at Grade C/4 or above, or appropriate equivalent experiential learning (Application).
• Ability to work consistently under pressure, prioritise work and meet deadlines (Application/Interview).
• Strong verbal and written communication skills with the ability to research, organise, analyse, and present information both verbally and in the form of reports (Application/Interview).
• Ability to work unsupervised or as a member of a team and to exercise judgement and initiative (Application/Interview).
• An understanding of and demonstrable commitment to the University’s Values of Achieving Together, Being Proud, Creating Opportunity and Supporting All, as a framework for decisions, actions, and behaviours (Application/Interview).

Knowledge, Skills, and Behaviours (Desirable)

• Experience of finance, purchase ledger experience, data collection and project administration (Application/Interview).
• Experience of Estate Services/Professional Estates consultancy office environments (Application/Interview).
• Experience of working in Higher Education or other similar multi-site complex organisation (Application/Interview)

We are seeking organised and reliable individuals in Blackburn, UK to join our remote team for data entry and administrative support. This entry-level role includes full training and flexible scheduling, making it suitable for part-time or full-time work.

Responsibilities include entering, verifying, and organising data using your computer, supporting online reports, and assisting with office and admin tasks. You may also help compile structured records, maintain documentation, and provide feedback to improve client operations. This position allows you to work from home , giving you the flexibility to balance professional responsibilities with personal commitments.

Blackburn is a historic town in Lancashire , known for its rich industrial heritage, thriving community, and cultural attractions. The town offers excellent local amenities, shopping, dining, and leisure facilities, making it a welcoming place for residents and professionals alike.

Blackburn provides a supportive environment for professionals working online from home, allowing them to complete administrative and data entry tasks efficiently while enjoying a balanced lifestyle.

Top Level Promotions partners with companies worldwide to provide accurate data, research, and administrative support. Our UK-based remote team helps businesses make informed decisions by maintaining organised and reliable information.

We look for dependable professionals who can efficiently work from home , manage administrative responsibilities, and complete projects accurately using online tools.

Data Entry & Office Administration

Market Research & Analytics

Retail & E-commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Service & Support

Technology & Software Services

Manufacturing & Product Evaluation

Travel, Tourism & Lifestyle

Reliable high-speed internet connection.

Functional computer or laptop with camera and microphone.

Quiet, dedicated home workspace.

Ability to handle confidential information responsibly.

Strong attention to detail in data entry and administrative work.

Clear written and verbal communication.

Competent with online tools and office software.

Self-motivated and able to manage multiple tasks efficiently.

Accuracy and consistency in completing assignments.

Flexible schedule in a fully remote role.

Paid training provided for all new hires.

Opportunity to contribute to meaningful projects across industries.

Career growth potential within a supportive team environment.

No commuting required, allowing focused work from home .

£18.50 – £36.00 per hour, depending on experience and project assignment.

Entry-level position with full training included. Previous data entry or administrative experience is helpful but not required.

Applicants must reside in the United Kingdom . If you are organised, reliable, and motivated to perform professional work online using your computer in a structured home office environment, we encourage you to apply.