What Jobs are available for Administrative Roles in Newton Mearns?

• Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain electronic filing systems and databases.
• Prepare agendas for meetings and take minutes when required.
• Conduct research on various topics as needed by executives.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning and coordination for executive-level meetings and functions.
• Process expense reports and manage related administrative tasks.
• Anticipate the needs of executives and proactively address potential issues.
• Utilize various office software and collaboration tools effectively to support remote work.

• Managing complex and dynamic executive calendars, scheduling meetings, and anticipating conflicts.
• Coordinating all aspects of executive travel, including flights, accommodation, visas, and itineraries.
• Preparing agendas, taking minutes, and distributing action items for executive meetings.
• Drafting, reviewing, and proofreading correspondence, reports, and presentations.
• Serving as a gatekeeper and liaison between executives and internal/external stakeholders.
• Handling confidential information with the highest degree of discretion and integrity.
• Managing expense reports and processing invoices for executive support.
• Conducting research and preparing background materials for meetings and projects.
• Assisting with the organization of company events and executive functions.
• Proactively identifying and resolving administrative challenges.
• Providing general administrative support as needed to the executive team.

Statom Group Ltd. is a civil engineering firm known for delivering outstanding services in Remediation, Groundwork, and Structures. We pride ourselves on our commitment to quality and our collaborative work environment.

We are looking for a motivated and enthusiastic Receptionist/Office Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing excellent service to our clients and guests. As the first point of contact for visitors, your role will reflect the professional ethos of our company.

• Greet and welcome guests and clients with a friendly and professional attitude.
• Manage incoming phone calls and direct them to the appropriate staff members.
• Handle general administrative tasks, including scheduling appointments and maintaining office supplies.
• Assist with the preparation and distribution of documents, reports, and presentations.
• Maintain an organized and tidy reception area.
• Support various departments with administrative tasks as needed.
• Help coordinate meetings and events by arranging logistics and preparing materials.

Requirements

Qualifications and Skills:

• Previous experience as a receptionist or office assistant is highly desirable.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• A professional appearance and demeanor.
• Ability to work both independently and as part of a team.
• Positive attitude and strong interpersonal skills.
• High school diploma or equivalent; further education in office administration is a plus.

Benefits

Employee Life Insurance Cover

Parking on Site

Private Medical

Eyes Care Benefit

Discount portal

Competitive Salary

• Managing day-to-day office operations, including supplies, facilities, and vendor relationships.
• Providing comprehensive administrative support to C-level executives, including calendar management, travel arrangements, and expense reporting.
• Preparing and editing correspondence, reports, and presentations.
• Organizing and coordinating internal and external meetings, including logistics and minute-taking.
• Acting as a primary point of contact for internal and external stakeholders.
• Implementing and improving office procedures and policies.
• Managing company event logistics and employee onboarding support.
• Handling confidential information with the utmost discretion and professionalism.
• Ensuring the office environment is welcoming, organized, and productive.

• Oversee daily office operations, including managing supplies, facilities, and vendor relationships.
• Manage calendars, schedule appointments, and coordinate meetings for senior executives.
• Prepare correspondence, reports, presentations, and other documents as needed.
• Arrange travel logistics, including flights, accommodation, and itineraries.
• Serve as a primary point of contact for internal and external stakeholders.
• Implement and maintain efficient office systems and procedures.
• Organize company events, meetings, and social gatherings.
• Handle confidential information with the utmost discretion.
• Provide administrative support to the wider team as required.
• Assist with onboarding new employees and managing HR-related administrative tasks.
• Manage office budget and process expense reports.
• Ensure the office is well-maintained and presents a professional image.

• Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, attend meetings, take minutes, and track action items.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and submit expense reports and manage departmental budgets as required.
• Organize and maintain physical and digital filing systems.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Conduct research and prepare background materials for meetings and projects.
• Manage office supplies and maintain an organized workspace.
• Provide support for special projects and events as needed.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Excellent attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and the ability to handle confidential information appropriately.
• Proactive and resourceful, with a strong problem-solving attitude.
• Professional and polished demeanor.
• Experience with CRM software is a plus.