What Jobs are available for Administrative Roles in Portishead?

• Manage and maintain departmental records, databases, and filing systems, ensuring accuracy and accessibility.
• Schedule and coordinate meetings, appointments, and travel arrangements for the operations team.
• Prepare and distribute correspondence, reports, presentations, and other documents.
• Assist with the processing of invoices, expenses, and other financial documentation.
• Handle incoming and outgoing mail and deliveries, and manage switchboard operations as needed.
• Provide first-line support for internal and external enquiries, directing them to the appropriate individuals.
• Assist with the organisation of company events and team-building activities.
• Maintain office supplies inventory and place orders as required.
• Support the operations team with ad-hoc administrative projects and tasks.
• Ensure a high level of confidentiality is maintained in all aspects of the role.
• Contribute to the continuous improvement of administrative processes and procedures.

• Proven experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• A positive attitude and a proactive approach to problem-solving.
• Familiarity with database management and virtual collaboration tools is an advantage.

• Provide high-level administrative support to senior executives.
• Manage complex and demanding calendars, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare agendas, take minutes, and follow up on action items for meetings.
• Manage incoming and outgoing correspondence, screening and prioritising as needed.
• Handle confidential information with discretion and maintain strict confidentiality.
• Organise and prepare materials for presentations and reports.
• Assist with budget management and processing expense reports.
• Act as a liaison between executives and internal/external stakeholders.

• Proven experience (5+ years) as an Executive Assistant or Senior Administrative Assistant supporting senior management.
• Exceptional organisational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities and work effectively under pressure.
• Discretion, professionalism, and a high level of confidentiality.
• Experience in event planning and coordination is a plus.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and clarity.
• Coordinate and arrange virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them appropriately.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Manage expense reporting and reconciliation for executives.
• Develop and implement efficient administrative processes and systems to improve workflow and productivity.
• Assist with onboarding new remote team members by preparing necessary documentation and introductory materials.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Provide general administrative support to the wider team as required.

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and proactively, with minimal supervision.
• Experience in a remote or hybrid work setting is highly desirable.
• Discretion and confidentiality are paramount.

• Managing and coordinating complex calendars and schedules for multiple senior executives, including prioritizing appointments and resolving conflicts.
• Arranging and coordinating domestic and international travel, including flights, accommodation, and itineraries.
• Preparing, editing, and proofreading a variety of documents, reports, presentations, and correspondence with a high level of accuracy.
• Organizing and facilitating meetings, including booking venues, preparing agendas, distributing materials, and taking minutes.
• Acting as a gatekeeper and liaison between executives and internal/external stakeholders, handling inquiries with tact and efficiency.
• Managing incoming and outgoing communications, including emails, phone calls, and mail.
• Maintaining confidential files and records, ensuring adherence to data protection policies.
• Assisting with expense reporting, budget tracking, and administrative project support as needed.
• Proactively identifying and addressing administrative challenges and implementing efficient solutions.
• Providing general administrative support and contributing to the smooth operation of the executive office.

• Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role supporting senior management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
• High level of discretion, confidentiality, and professional judgment.
• Experience in coordinating travel arrangements and managing expenses.
• Ability to work independently and proactively, anticipating needs and offering solutions.
• Familiarity with office management principles and practices.
• A background in professional services or a related field is advantageous.

• Managing and coordinating the daily administrative operations of the organization, ensuring seamless support for all departments.
• Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
• Overseeing budget management for administrative expenses, including procurement, vendor management, and expense tracking.
• Managing relationships with external vendors and service providers, ensuring quality and cost-effectiveness.
• Leading, mentoring, and developing a team of remote administrative staff, fostering a high-performance culture.
• Coordinating IT support and infrastructure requirements, ensuring optimal functionality of systems and tools for remote staff.
• Assisting with HR-related administrative tasks, such as onboarding support, record-keeping, and benefits administration coordination.
• Organizing and managing virtual meetings, events, and travel arrangements for staff as required.
• Ensuring compliance with organizational policies, ethical standards, and relevant regulations.
• Continuously seeking opportunities to improve administrative processes and implement best practices for remote work environments.

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
• Draft, proofread, and edit a wide range of documents, including emails, memos, reports, and proposals, ensuring accuracy and adherence to brand guidelines.
• Serve as a professional and courteous liaison between executives and internal/external contacts.
• Organize and manage travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research and compile information as required by executives.
• Manage and organise electronic and physical filing systems.
• Assist with budget tracking and expense report processing for executives.
• Proactively identify and address administrative needs and potential issues.
• Support the onboarding of new executives or team members with administrative tasks.
• Develop and implement efficient administrative processes and workflows.
• Utilize various digital tools and platforms for communication, collaboration, and task management.

• Proven experience as an Executive Assistant, Senior Administrative Officer, or similar role supporting senior management.
• Excellent organisational and time-management skills, with the ability to prioritise effectively in a remote setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Demonstrated ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in managing complex travel arrangements.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.
• Professional and courteous demeanour.

• Oversee the daily operations of the administrative department, ensuring smooth and efficient functioning of the office environment.
• Manage and supervise a team of administrative assistants and reception staff, providing guidance and support.
• Develop and implement administrative policies and procedures to improve efficiency and effectiveness.
• Manage office supplies, equipment, and vendor relationships, ensuring optimal resource allocation.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Provide high-level administrative support to senior management, including calendar management, travel arrangements, and correspondence.
• Assist with HR administrative tasks, such as onboarding new employees, maintaining personnel records, and coordinating training.
• Manage the company's filing systems, both physical and digital, ensuring accurate and organized record-keeping.
• Oversee event planning and coordination for company functions and external engagements.
• Handle sensitive information with discretion and confidentiality.
• Act as a key point of contact for staff and visitors, ensuring a professional and welcoming atmosphere.
• Contribute to the development and management of the administrative budget.
• Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
• Ensure compliance with company policies and relevant legal requirements.

• Proven experience in a Senior Administrative role, Office Management, or a similar capacity.
• Demonstrated experience in managing and leading a team.
• Exceptional organizational and time-management skills, with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Experience with HR administration processes is highly desirable.
• Strong problem-solving abilities and the capacity to work under pressure.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Professional demeanour and strong interpersonal skills.
• Experience in budget management is a plus.
• Familiarity with office management systems and procedures.

We are a small family run company and are looking for someone to help in the office. Someone whohas a friendly telephone manner andbasic computer skills. Training on our booking software will be given. The job starts off with a probational periodto make sure the job is for you as well as you for us. We are a small friendly team.

The main duties you will be expected to do are:

• Credit control
• Answering thephone and emails enquires
• Booking in jobs

The days we are looking for areMonday, Tuesday and Friday 9.30am - 2.30pm. This is ideal for a parent or even someone in colleage maybe. The probational period mentioned along with salary (Min Wage)will be discussed within the interview.

We look forward to hearing from you.