What Jobs are available for Administrative Staff in Bolton?
Showing 55 Administrative Staff jobs in Bolton
Administrative Assistant
Huyton, North West
Primary Care Knowsley
Posted today
Job Viewed
Job Description
Administrative Assistant – General Practice - Overview
We are seeking a dedicated and compassionate Administrative Assistant to join our team at Primary Care Knowsley. As part of our practice team, you will provide vital administrative and patient-facing support to ensure our services run smoothly and efficiently. You will be the first point of contact for patients, offering a professional and welcoming service while helping them access the care they need.
This role requires excellent communication skills, strong organisational ability, and the professionalism to manage sensitive information in line with NHS and CQC standards.
Key Responsibilities
- Welcoming and assisting patients in person, by phone, and via digital channels.
- Booking, amending, and managing patient appointments.
- Supporting the smooth flow of patients through the practice, helping to reduce waiting times and improve access.
- Providing care navigation: assessing patient needs at first contact and signposting them to the most appropriate clinician, service, or external organisation (e.g. pharmacy, community services, social prescribing).
- Completing accurate data entry, including patient registrations, updates, and referrals.
- Handling prescription requests, correspondence, and clinical documentation.
- Maintaining patient confidentiality at all times in line with GDPR and NHS information governance policies.
- Providing administrative support to clinical and management staff, including scanning, filing, and updating electronic patient records.
- Supporting practice compliance by following health and safety, safeguarding, and infection prevention procedures.
Skills and Experience Required
- Strong communication and interpersonal skills, with the ability to build rapport with patients and colleagues.
- Excellent attention to detail and accuracy.
- Previous experience in a customer-facing or patient-facing role, ideally within healthcare or social care.
- Administrative or clerical experience in a busy environment.
- A proactive approach to problem-solving and workload management.
- Confident IT skills, including use of Microsoft Office and clinical systems (e.g. EMIS, SystmOne) – training provided.
- Ability to work flexibly and adapt to changing priorities.
- Strong organisational skills and the ability to work both independently and as part of a team.
Working Hours & Pay
- Positions available: Full-time and Part-time.
- Pay: £12.21 per hour.
- Working hours: 08:00 – 18:30, Monday to Friday (rotational shifts within this timeframe).
Why Join Us?
You will be joining a supportive and forward-thinking primary care team committed to providing high-quality, patient-centred care. As an Administrative Assistant, you will play an essential role in ensuring patients receive the right care at the right time, while also supporting the practice to meet its NHS and CQC responsibilities.
Job Types: Full-time, Part-time, Permanent
Pay: £12.21 per hour
Benefits:
- Company pension
- Employee discount
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
Experience:
- Data entry: 1 year (required)
- NHS: 1 year (preferred)
- telephone: 1 year (required)
- customer or patient service: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 20/09/2025
Reference ID: AA01
Expected start date: 01/10/2025
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0
Administrative Assistant
BB1 Blackburn, North West
CRA GROUP RECRUITMENT AND PAYROLL LTD
Posted 23 days ago
Job Viewed
Job Description
3 months contract with a Local Authority (University of Central Lancashire) Job Summary: • A temporary opportunity has arisen for an experienced Administrative Assistant to support a busy department during a peak in workload.• This role requires a proactive and organised individual to provide high-quality administrative and clerical support, ensuring smooth day-to-day operations and excellent customer service to both internal and external stakeholders.Key Duties/Accountabilities (Sample): • Deliver general administrative support including managing emails, correspondence, filing, and documentation.• Maintain accurate records and data entry using internal systems and databases.• Provide front-line customer service via phone, email, and in person, responding to queries in a professional and timely manner.• Support meetings by preparing agendas, taking minutes, and coordinating schedules.• Assist with processing invoices, purchase orders, and basic finance-related tasks.• Liaise with other departments, staff, and stakeholders to ensure smooth communication and workflow.• Help organise and maintain physical and digital filing systems.• Undertake any other administrative tasks as required to support the department during peak workload periods.Skills/Experience: • Previous experience in a general administrative or clerical role within a busy office environment.• Strong IT literacy, particularly in Microsoft Office (Word, Excel, Outlook), and confident working with internal systems or databases.• Excellent organisational skills with a strong attention to detail and the ability to manage multiple tasks simultaneously.• Good written and verbal communication skills with the ability to interact professionally with colleagues and service users.• Ability to work effectively both independently and as part of a team.• Proven ability to handle sensitive information confidentially.• Demonstrated experience managing time effectively to meet deadlines.Additional Information: • This is a full-time role working 36.25 hours per week, running initially from 20th October 2025 to 13th January 2026, based on-site during standard office hours (08:00–15:30).
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1
Executive Administrative Assistant
M1 1JU Manchester, North West
£32000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a prestigious financial services firm, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Manchester, Greater Manchester, UK . This role is critical in ensuring the smooth and efficient operation of executive offices, requiring a high degree of professionalism, discretion, and proactive problem-solving. You will be a key enabler of executive productivity and strategic initiatives.
Key responsibilities include managing complex and dynamic calendars, scheduling meetings, and coordinating travel arrangements (flights, accommodation, itineraries); preparing agendas, taking minutes, and distributing meeting materials; drafting, reviewing, and proofreading correspondence, reports, and presentations; managing incoming communications, screening calls, and prioritising requests; organising and maintaining physical and electronic filing systems; conducting research and preparing background materials for meetings and projects; assisting with event planning and logistics for executive-level functions; liaising with internal departments and external stakeholders on behalf of executives; and handling confidential information with the utmost discretion. You will also proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
The ideal candidate will possess significant experience (5+ years) as an Administrative Assistant or Executive Assistant, ideally supporting C-suite executives within the financial services or a related professional services industry. Exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously are essential. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is required. Outstanding written and verbal communication skills, along with excellent interpersonal skills and the ability to build rapport with diverse individuals, are paramount. A high level of discretion, confidentiality, and sound judgment is critical. Experience with project coordination or event management is a plus. The ability to work independently, take initiative, and maintain a high level of composure under pressure is key. This role offers a challenging and rewarding opportunity to be an integral part of a high-performing executive team.
Key responsibilities include managing complex and dynamic calendars, scheduling meetings, and coordinating travel arrangements (flights, accommodation, itineraries); preparing agendas, taking minutes, and distributing meeting materials; drafting, reviewing, and proofreading correspondence, reports, and presentations; managing incoming communications, screening calls, and prioritising requests; organising and maintaining physical and electronic filing systems; conducting research and preparing background materials for meetings and projects; assisting with event planning and logistics for executive-level functions; liaising with internal departments and external stakeholders on behalf of executives; and handling confidential information with the utmost discretion. You will also proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
The ideal candidate will possess significant experience (5+ years) as an Administrative Assistant or Executive Assistant, ideally supporting C-suite executives within the financial services or a related professional services industry. Exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously are essential. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is required. Outstanding written and verbal communication skills, along with excellent interpersonal skills and the ability to build rapport with diverse individuals, are paramount. A high level of discretion, confidentiality, and sound judgment is critical. Experience with project coordination or event management is a plus. The ability to work independently, take initiative, and maintain a high level of composure under pressure is key. This role offers a challenging and rewarding opportunity to be an integral part of a high-performing executive team.
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2
Executive Administrative Assistant
M1 1AE Manchester, North West
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role involves a hybrid work model, combining office presence in Manchester, Greater Manchester, UK with remote flexibility. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a commitment to maintaining confidentiality and efficiency.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
- Prepare and edit correspondence, reports, presentations, and other documents as required. This includes proofreading and ensuring accuracy and clarity.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle incoming communications, screening calls, emails, and visitors, and responding or redirecting as appropriate.
- Coordinate travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information and adherence to company policies.
- Assist with special projects and events as needed, providing logistical and administrative support.
- Manage expense reports and invoices, ensuring timely submission and accurate record-keeping.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders, fostering positive working relationships.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Experience with virtual meeting platforms is essential.
- Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
- A proactive and resourceful approach to problem-solving.
- Demonstrated professionalism and a positive attitude.
- Familiarity with the business environment in Manchester, Greater Manchester, UK is a plus.
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3
Remote Administrative Assistant
M1 1AN Manchester, North West
£25000 annum (pro
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a meticulous and organized Remote Administrative Assistant to provide comprehensive support to their remote-first team, based from Manchester, Greater Manchester, UK (though the role is fully remote). You will be instrumental in ensuring the smooth day-to-day operations of the business by managing various administrative tasks with precision and efficiency. This position is perfect for an individual who thrives in a virtual environment and is adept at managing multiple priorities independently.
Responsibilities:
Responsibilities:
- Manage and organize digital files and records, ensuring accuracy and accessibility.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements.
- Prepare documents, reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails and phone calls.
- Provide support to team members with various administrative needs.
- Maintain calendars and assist with project coordination.
- Conduct research and gather information as requested.
- Process invoices and expense reports.
- Manage office supplies inventory (if applicable for home office setup).
- Ensure compliance with company policies and procedures in a remote setting.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a remote environment.
- Familiarity with cloud-based storage solutions (e.g., Dropbox, OneDrive).
- A stable internet connection and a dedicated workspace.
- Detail-oriented with a commitment to accuracy.
- Experience with project management tools is a plus.
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4
Executive Administrative Assistant
M1 1AA Manchester, North West
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing you to manage your professional responsibilities from the convenience of your home office. You will be instrumental in ensuring the smooth and efficient operation of the executive office by managing schedules, coordinating complex travel arrangements, preparing communications, and handling sensitive information with discretion. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and a mastery of office productivity software.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare agendas, meeting materials, and minutes for executive meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
- Manage expense reporting and process invoices accurately and efficiently.
- Conduct research and gather information as needed to support executive projects.
- Maintain confidential files and records with a high degree of discretion.
- Assist with event planning and coordination for executive-level functions.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to handle multiple priorities, work under pressure, and meet deadlines.
- High level of professionalism, discretion, and confidentiality.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently and manage tasks effectively in a remote setting.
- Experience with CRM systems or other administrative software is a plus.
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5
Executive Administrative Assistant
M1 1AA Manchester, North West
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to a senior management team in a fast-paced corporate environment. This pivotal role involves managing complex schedules, coordinating meetings, preparing reports, and handling confidential information with utmost discretion. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and problem-solve effectively. Responsibilities will include arranging domestic and international travel, managing executive correspondence, preparing presentations, processing expense reports, and maintaining organized filing systems. You will act as a key point of contact for internal and external stakeholders, ensuring smooth operations and efficient workflow. The successful applicant will demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and be adept at learning new software and systems. A commitment to maintaining confidentiality and a professional demeanor at all times is essential. This position offers a fantastic opportunity to work within a dynamic team and contribute significantly to the operational efficiency of the organization based in **Manchester, Greater Manchester, UK**. Join us and be at the forefront of administrative excellence.
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6
Executive Administrative Assistant
M1 1BB Manchester, North West
£35000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
A prestigious organization in Manchester, Greater Manchester, UK is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is an exciting opportunity to be an integral part of a fast-paced business environment, ensuring the smooth day-to-day operation of the executive office. The ideal candidate will possess exceptional communication skills, a meticulous attention to detail, and the ability to manage multiple priorities with discretion and efficiency.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Handle confidential information with the utmost discretion.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and visitors.
- Organize and maintain electronic and physical filing systems.
- Assist with budget tracking and expense reporting.
- Undertake special projects and research as assigned by executives.
- Proactively identify opportunities to improve administrative processes.
- Proven experience as an Executive Assistant or Senior Administrator, preferably supporting C-suite executives.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
- Discretion and a high level of professionalism.
- Ability to work independently and as part of a team.
- Experience with virtual meeting platforms and office technologies.
- A proactive and solutions-oriented mindset.
- A willingness to go the extra mile to ensure executive efficiency.
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7
Executive Administrative Assistant
M1 1AE Manchester, North West
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organisation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This crucial role will be based at our prestigious offices in **Manchester, Greater Manchester, UK**, and will be instrumental in ensuring the smooth and efficient operation of executive functions. You will be the gatekeeper and right-hand support for our executives, managing their calendars, communications, and administrative tasks with utmost discretion and professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely and appropriate responses.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and minute-taking.
- Manage travel arrangements, including flights, accommodation, and ground transportation, ensuring efficiency and cost-effectiveness.
- Conduct research and compile information for executive projects and presentations.
- Act as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
- Manage and maintain confidential files and records with utmost discretion.
- Handle expense reporting and other financial administrative tasks as required.
- Anticipate the needs of the executives and proactively address them to ensure seamless workflow.
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8
Executive Administrative Assistant
M1 1AA Manchester, North West
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of the executive office and requires a professional who can manage multiple priorities with discretion and efficiency. The ideal candidate will possess excellent communication, interpersonal, and organizational skills, with a keen eye for detail and a commitment to confidentiality. You will be responsible for managing calendars, coordinating complex travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key responsibilities include:
Key responsibilities include:
- Proactively manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation, ensuring all logistics are seamless.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as the first point of contact for internal and external stakeholders, screening calls and managing inquiries with professionalism and tact.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with the preparation and tracking of expense reports and departmental budgets.
- Maintain organized electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and compile information as needed for various projects and initiatives.
- Handle sensitive and confidential information with the utmost discretion.
- Anticipate the needs of the executives and proactively address potential issues.
- Liaise with other departments and external parties to facilitate effective communication and workflow.
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9