Office Administration Assistant - Work from Home

N3 Finchley, London Top Level Promotions

Posted 5 days ago

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Job Description

Permanent
Work from Home Data Entry & Administration – Flexible Online Role About the Job

We are seeking organised and reliable individuals in Finchley, London, UK , for a remote administration and data entry position. This role allows you to work from home , completing online office and computer-based tasks that support client operations and business projects.

Key responsibilities include entering and maintaining data, managing online records, preparing spreadsheets, and assisting with various administrative duties. This position is ideal for individuals who enjoy structured, independent work in a home-based environment.

About the Area

Finchley, located in North London , is a lively and well-connected area known for its strong community, green spaces, and excellent transport links. With modern digital infrastructure and a thriving professional population, Finchley provides an ideal environment for online and home-based work. Its mix of urban amenities and suburban calm makes it a perfect location for administrative and computer-based roles from home.

About Us

Top Level Promotions is a UK-based company providing administrative, data management, and research support services. Our remote team helps businesses maintain accurate records, manage data efficiently, and streamline office operations.

By joining us, you will work from home on flexible schedules while gaining practical experience in administration and online data entry. Full training and ongoing support are provided to ensure all team members succeed.

Industries We Serve

Office Administration & Data Entry

Online Business & E-commerce Support

Education & Remote Learning Administration

Customer Service & Information Management

Healthcare & Records Administration

Marketing & Research Data

Financial & Reporting Services

Public Services & Digital Coordination

Requirements

Computer or laptop with stable internet connection

Quiet home workspace suitable for online office tasks

Strong attention to detail and accuracy

Ability to manage time and work independently

Skills

Strong written communication and organisational abilities

Proficiency with Microsoft Office or Google Workspace

Reliable and professional work habits

Accurate typing and data entry skills

Ability to meet deadlines effectively

Benefits

Fully remote – no commuting required

Part-time or full-time hours available

Paid online training

Flexible scheduling for work-life balance

Opportunities for growth in administration and data entry

Pay Rate

£18.50 – £36.00 per hour, depending on experience and assignment

Experience

No prior experience required; full training is provided for successful applicants.

Application

This position is open only to candidates residing in the United Kingdom . If you are organised, reliable, and ready to take on online administrative and data entry work from home, we encourage you to apply today.

Sincerely, Top Level Promotions Human Resources Department
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Work from Home Office Support Assistant

HA8 Burnt Oak Station, London Top Level Promotions

Posted 6 days ago

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Job Description

Permanent
Work from Home Data Entry and Administration – Part-Time/Full-Time About the Job Position

We’re currently seeking motivated and organised individuals in Edgware, Greater London, UK to join our remote data entry and administration team. This position is ideal for detail-focused individuals looking for flexible, home-based work with training provided for all new team members. Both part-time and full-time options are available.

Your daily tasks may include inputting and managing data using your computer, maintaining online spreadsheets and databases, and assisting with various office and admin projects. You’ll also help ensure that records are accurate and efficiently updated. This opportunity allows you to work from home , offering a convenient way to balance professional and personal responsibilities in a structured, supportive environment.

About the Area

Edgware is a lively suburban district in Greater London , known for its mix of residential charm, modern amenities, and strong transport connections. The area offers a wide range of shops, cafés, and green spaces, providing a welcoming environment for those seeking stability and flexibility in their careers.

The town’s accessibility and peaceful surroundings make it an excellent location for professionals working online in roles related to data entry, administration, and remote office support.

About Us

Top Level Promotions provides administrative and data support services to clients across multiple industries. Our UK-based remote team plays an important role in helping companies organise data, improve processes, and achieve strategic goals through reliable, high-quality online work.

We’re looking for individuals who are disciplined, adaptable, and comfortable using computer systems to manage data efficiently while maintaining confidentiality. This position gives you the independence to work from home while contributing to projects that make a measurable difference for our clients.

Industries We Work In

Data Entry & Office Administration

Market Research & Analytics

Retail & E-commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Service & Support

Technology & Software Services

Manufacturing & Product Evaluation

Travel, Tourism & Lifestyle

Qualifications

Reliable high-speed internet connection.

Desktop or laptop computer with webcam and microphone.

Quiet and professional home workspace.

Ability to handle confidential information responsibly.

Skills

Strong attention to detail and organisational ability.

Excellent communication and time management skills.

Proficiency with online tools and office software.

Ability to work independently while maintaining accuracy.

Professional approach to data handling and admin support.

Job Perks

Flexible scheduling for both part-time and full-time work.

Comprehensive paid training for all new hires.

Career growth potential within a professional remote setting.

No daily commute, enabling focused work from home productivity.

Engage with diverse online projects that support major industries.

Salary

£18.50 – £36.00 per hour, depending on experience and type of project.

Experience

This is an entry-level opportunity with full training included. Previous experience in administration or data entry is helpful but not required.

Application

Applicants must reside in the United Kingdom . If you are self-motivated, detail-oriented, and interested in completing online data entry and administrative tasks from your home office, we welcome your application.

Sincerely, Top Level Promotions Human Resources Department
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Office Manager & Administrative Assistant

London, London £20000 - £30000 annum WALT Labs

Posted 21 days ago

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Job Description

Permanent

We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.

You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.

In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.

The ideal candidate will have:

  • Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
  • Strong organizational and multitasking abilities
  • The ability to work independently with minimal supervision
  • A trustworthy, self-motivated, and solutions-focused work ethic

Key Responsibilities

Administrative Support & Coordination

  • Work closely with leadership to provide operational support on a variety of projects and priorities
  • Manage agendas, travel arrangements, and appointments for upper management
  • Handle phone calls, emails, letters, packages, and other correspondence
  • Assist colleagues as needed and perform receptionist duties when required
  • Support the onboarding process for new hires

Office Management & Maintenance

  • Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
  • Manage office upkeep, keeping spaces organized and clean
  • Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
  • Own conference room scheduling and shipping/receiving procedures
  • Liaise with facility management vendors, including cleaning, catering, and security services

Workplace Culture

  • Promote a collaborative and welcoming office environment
  • Assist in fostering positive communication and team cohesion

Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.

Requirements

    • In-office role, Monday - Friday, 9 AM - 6 PM GMT / BST
    • Reliable transportation
    • Proven experience as an Office Administrator, Office Assistant, or similar role
    • Outstanding communication and interpersonal abilities
    • Excellent organizational, time management, and multitasking skills in a fast-paced environment
    • Strong attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Demonstrated leadership abilities and a proactive approach to tasks
    • Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
    • High school diploma required; BSc/BA in Office Administration or a related field preferred

Benefits

  • Professional Development
  • Private medical
  • Pension
  • Direct Deposit
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Senior Administrative Assistant

London, London S&P Global

Posted 17 days ago

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Job Description

**About the Role:**
**Grade Level (for internal use):**
06
**The Team:**   
We are seeking an organised Senior Administrative Assistant to provide full support as part of the administrative team supporting the EMEA OneCommercial Group. The coverage includes dedicated support to the Global Head of Market Outreach, the Global Head of Marketing and the Global Head of Commercial Excellence who are all members of the Global Commercial Ratings Management Team.
**The Impact:**   
We are looking for a self-driven, well-organized person who works well within a team environment and is able to interact effectively both internally with work colleagues and externally with clients.
The role will work alongside two other Assistants who support the Global Chief Commercial Officer and Regional Head (EMEA) of Sales. Working as a trio and in partnership together, all Assistant will provide administrative support to the EMEA OneCommercial team as required.
**What's in it for you:**    
This is an opportunity for a motivated individual with great communication skills. You will become an integral member of the group responsible for helping the team to execute sales and build relationships with key SPGR stakeholders including issuers, intermediaries and investors.
**Responsibilities:**    
Organization
+ Co-ordinating individual and group diaries using Outlook.
+ Liaising with clients, advisors and other departments internally and externally to arrange meetings, teleconferences, booking rooms. Working with different time zones.
+ Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all records are up to date on Workday (cloud-based software).
Administration
+ Supporting and working closely with colleagues, to ensure that there is administrative support at all times across EMEA OneCommercial.
+ Booking travel and arranging accommodation and transfers for client meetings / conferences/seminars etc, ensuring the best price is always obtained and that meet the travel policy guidelines.
+ Preparing correspondence, tasks/projects and presentations as required.
+ Dealing with both internal and external telephone calls and queries in a professional, customer service-oriented manner.
+ Monitoring shared mailboxes, responding to queries and allocating to the relevant person or department.
+ Monthly reconciliation of all expenses, ensuring completion before the cut-off date.
+ Any other duties as may be deemed necessary to support the activities of the group.   
**What We're Looking For:**    
+ Previous administrative experience supporting a large department or team and senior leaders.
+ Excellent communication skills (oral and written), plus a good standard of business letter writing and grammar.
+ The successful incumbent should be fluent in English, with other languages being a plus.
+ Excellent interpersonal skills with a professional phone manner and demeanor
+ Must be a self-starter, able to work in a fast-paced team environment and flexible enough to work on projects and additional tasks as required.
+ Must demonstrate ability to juggle multiple competing tasks and demands across a large team.
+ Must have high level of interpersonal skills to handle sensitive and confidential situations
+ Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint. In addition, previous experience of using Salesforce would be an advantage.
+ All employees are required to work from the office a minimum of 2 days per week.
+ We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer.
#LI-EY1
**About S&P Global Ratings**
At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.
S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world's foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world's leading organizations navigate the economic landscape so they can plan for tomorrow, today.
For more information, visit In It For** **You?**
**Our Purpose:**
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology-the right combination can unlock possibility and change the world.
Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.
**Our People:**
We're more than 35,000 strong worldwide-so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.
From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We're committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We're constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.
**Our Values:**
**Integrity, Discovery, Partnership**
At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of **integrity** in all we do, bring a spirit of **discovery** to our work, and collaborate in close **partnership** with each other and our customers to achieve shared goals.
**Benefits:**
We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.
Our benefits include:
+ Health & Wellness: Health care coverage designed for the mind and body.
+ Flexible Downtime: Generous time off helps keep you energized for your time on.
+ Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
+ Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
+ Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
+ Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.
For more information on benefits by country visit: Hiring and Opportunity at S&P Global:**
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
S&P Global has a Securities Disclosure and Trading Policy ("the Policy") that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy's requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.
**Recruitment Fraud Alert:**
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here ( .
---
**Equal Opportunity Employer**
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to:   and your request will be forwarded to the appropriate person. 
**US Candidates Only:** The EEO is the Law Poster   describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)
**Job ID:**
**Posted On:**
**Location:** London, United Kingdom
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Executive Administrative Assistant

SW1A 0AA London, London £45000 Annually WhatJobs

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Job Description

full-time
Our client, a prestigious international organization headquartered in **London, England, UK**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and acting as a key point of contact for internal and external stakeholders. This is a hybrid role, requiring a balance of remote work and presence in the London office.

Key Responsibilities:
  • Manage and coordinate complex executive calendars, scheduling internal and external meetings, calls, and appointments.
  • Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Act as a primary point of contact for senior executives, screening calls and managing incoming communications.
  • Organize and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
  • Handle confidential information with discretion and maintain strict confidentiality.
  • Manage expense reporting and process invoices for senior executives.
  • Conduct research and gather information as required for various projects and initiatives.
  • Liaise effectively with internal departments and external contacts on behalf of senior leadership.
  • Provide general administrative support, including filing, data entry, and managing office supplies.
  • Assist with event planning and coordination for executive-level functions.
  • Anticipate the needs of executives and proactively address potential issues.
Qualifications:
  • Proven experience as an Executive Administrative Assistant or similar senior support role.
  • Exceptional organizational and time management skills, with the ability to prioritize effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and the ability to build rapport with diverse individuals.
  • Discretion and a high level of professionalism in handling confidential information.
  • Experience managing complex travel arrangements and international logistics.
  • Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
  • Familiarity with CRM systems or other database management tools is a plus.
  • A proactive and solutions-oriented approach to problem-solving.
This role offers a rewarding opportunity to support high-level executives in a dynamic global organization, with the flexibility of a hybrid working model. This position is based in **London, England, UK**.
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Executive Administrative Assistant

SW1A 0AA London, London £40000 Annually WhatJobs

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior executives in their prestigious London, England, UK office. This role demands a high level of professionalism, discretion, and the ability to manage complex schedules and priorities efficiently. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for communications. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Proficiency in office software suites, excellent communication abilities, and a proactive approach to anticipating needs are essential. This is a hybrid position, requiring you to be present in the office on designated days to facilitate face-to-face interactions and operational support, while also offering flexibility for remote work. You will play a crucial role in ensuring the smooth operation of the executive office, handling a variety of administrative tasks with efficiency and accuracy. We are looking for a dedicated individual who can maintain confidentiality, exercise sound judgment, and adapt quickly to changing demands. If you are a skilled administrative professional with a strong work ethic and a commitment to supporting executive leadership, we encourage you to apply.

Responsibilities:
  • Manage and maintain complex executive calendars and schedules.
  • Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, presentations, and reports.
  • Organize and schedule meetings, conferences, and events.
  • Screen and prioritize incoming communications, responding or redirecting as appropriate.
  • Act as a primary point of contact for internal and external stakeholders.
  • Handle confidential information with the utmost discretion.
  • Manage expense reporting and other financial administrative tasks.
  • Provide general administrative support, including filing, copying, and data entry.
  • Anticipate the needs of executives and proactively address them.
Qualifications:
  • Proven experience as an Executive Assistant or Senior Administrative Assistant.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize, and manage a heavy workload.
  • High level of discretion and professionalism.
  • Experience managing travel arrangements and complex calendars.
  • Strong problem-solving skills and a proactive attitude.
  • Ability to work independently and as part of a team.
  • Bachelor's degree or equivalent experience preferred.
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Executive Administrative Assistant

SW1A 0AA London, London £38000 Annually WhatJobs

Posted 3 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their busy office located in the heart of London, England, UK . The ideal candidate will be discreet, efficient, and possess excellent communication skills, with a keen eye for detail and the ability to manage multiple priorities simultaneously.

Responsibilities will include:
  • Managing complex calendars and scheduling appointments for executives.
  • Coordinating and arranging travel, including flights, accommodation, and itineraries.
  • Preparing and editing correspondence, reports, presentations, and other documents.
  • Screening phone calls, managing emails, and acting as a primary point of contact.
  • Organising and managing internal and external meetings, including minute-taking when required.
  • Processing expense reports and managing departmental budgets.
  • Maintaining confidential files and records with utmost discretion.
  • Liaising with stakeholders at all levels, both internally and externally.
  • Assisting with event planning and coordination for company functions.
  • Providing general administrative support, including mail handling and office supplies management.
  • Undertaking research tasks and preparing summaries as needed.
  • Anticipating the needs of executives and proactively addressing them.
Essential Qualifications:
  • Previous experience as an Executive Assistant or Senior Administrator, ideally supporting C-level executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organisational and time-management skills.
  • Excellent written and verbal communication abilities.
  • High level of professionalism, discretion, and confidentiality.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.
  • Experience in managing complex travel arrangements.
This role requires a dedicated individual who thrives in a fast-paced environment. The successful candidate will play a pivotal role in ensuring the smooth operation of executive functions. The position is based at our client's prestigious offices in London , offering a great opportunity to work within a leading organisation.
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Remote Administrative Assistant

SW1A 0AA London, London £25000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client, a dynamic and growing company with a global reach, is seeking a highly organised and proactive Administrative Assistant to join their team in a fully remote capacity. This is an excellent opportunity for an individual who thrives in an autonomous work environment and possesses exceptional organisational and communication skills. As a Remote Administrative Assistant, you will provide essential support to various departments, ensuring the smooth and efficient operation of daily administrative tasks from the comfort of your own home. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and maintaining electronic filing systems. You will also be responsible for data entry, processing invoices, and assisting with special projects as needed. The ideal candidate will have a keen eye for detail, strong multitasking abilities, and proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Excellent written and verbal communication skills are paramount, as is the ability to manage time effectively and meet deadlines independently. This role is a fantastic opportunity for someone seeking a flexible, remote-first position that offers challenging and varied administrative work. Our client is committed to providing the necessary tools and support for their remote employees to succeed, fostering a productive and engaging virtual workplace. If you are a self-motivated and detail-oriented professional looking to contribute your administrative expertise in a remote setting, we encourage you to apply and become a vital part of our client's success.

Key Responsibilities:
  • Manage and coordinate executive and team calendars, scheduling meetings and appointments.
  • Organise and prepare agendas, materials, and minutes for meetings.
  • Coordinate travel arrangements, including flights, accommodation, and itineraries.
  • Handle incoming and outgoing correspondence, including emails and mail.
  • Prepare reports, presentations, and other documents as required.
  • Maintain organised electronic filing systems and databases.
  • Perform data entry and manage financial records, such as processing invoices and expense reports.
  • Provide general administrative support to various departments.
  • Assist with special projects and ad-hoc administrative tasks.
  • Ensure confidentiality and discretion in all administrative matters.
Required Qualifications & Experience:
  • High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
  • Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication skills.
  • High level of attention to detail and accuracy.
  • Ability to work independently and proactively in a remote setting.
  • Discretion and ability to handle confidential information.
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Executive Administrative Assistant

SW1A 0AA London, London £45000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client, a prestigious organisation within the heart of London, England, UK , is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide high-level support to senior leadership. This dynamic role offers a hybrid working arrangement, blending the convenience of remote work with the necessity of in-person support within their central London offices. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and have a proven ability to anticipate needs and manage complex schedules with discretion and efficiency.

Key Responsibilities:
  • Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
  • Act as the primary point of contact for internal and external stakeholders, screening and directing communications.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Organize and manage logistics for meetings, including room bookings, catering, and technology setup.
  • Handle confidential information with the utmost discretion and professionalism.
  • Conduct research and gather information to support executive decision-making.
  • Manage expense reporting and reconcile corporate credit card statements.
  • Coordinate travel arrangements, including flights, accommodation, and itineraries, both domestically and internationally.
  • Assist with the preparation of board materials and executive presentations.
  • Maintain organized filing systems, both physical and digital.
  • Serve as a gatekeeper, managing access and information flow to and from executives.
  • Provide general administrative support, including answering phones, managing mail, and office supplies.

Qualifications and Skills:
  • Proven experience as an Executive Administrative Assistant or similar high-level administrative role, supporting C-suite executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, with a keen eye for detail and grammar.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
  • Experience with calendar management and travel coordination.
  • Ability to handle sensitive information with complete confidentiality.
  • Proactive, resourceful, and able to anticipate needs.
  • Professional and polished demeanor.
  • Discretion and sound judgment.
  • This role requires a minimum of 3 days per week in the London office, with the remaining days offering remote flexibility.
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Senior Administrative Assistant

SW1A 0AA London, London £32000 Annually WhatJobs

Posted 17 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in the heart of London, England, UK . This pivotal role requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for providing comprehensive administrative support to a team of senior executives, including managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion.

Key responsibilities include:
  • Managing and maintaining executive calendars, scheduling appointments, and coordinating internal and external meetings.
  • Arranging travel logistics, including flights, accommodation, and itineraries.
  • Preparing, proofreading, and editing correspondence, reports, and presentations.
  • Acting as a point of contact for internal and external stakeholders, answering phone calls, and responding to emails.
  • Managing office supplies, ordering necessary items, and maintaining an organized filing system.
  • Assisting with event planning and coordination, including venue booking and catering.
  • Processing expense reports and managing invoices.
  • Providing general administrative support, such as photocopying, scanning, and data entry.
  • Maintaining a high level of confidentiality regarding sensitive company information.
  • Collaborating with other administrative staff to ensure smooth office operations.
  • Undertaking ad-hoc projects as required by senior management.

The ideal candidate will possess a minimum of 3-5 years of experience in a similar administrative support role, preferably within a corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent interpersonal skills, a professional demeanor, and a strong work ethic are also required. Experience with CRM software and project management tools is a plus. The ability to work independently and as part of a team, coupled with strong problem-solving abilities, will be crucial for success in this role. This is an excellent opportunity for an experienced administrative professional looking to advance their career in a leading organization. Our client offers a competitive salary, benefits package, and opportunities for professional development.
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  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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