1981 Administrative Staff jobs in Cardiff
Administrative Assistant
CF10 1DA Cardiff, Wales
£25000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to support their busy office operations in Cardiff, Wales, UK . This role is essential for ensuring the smooth and efficient day-to-day running of the administrative functions. The successful candidate will provide comprehensive administrative support to a team, managing diaries, scheduling meetings, handling correspondence, and maintaining organized filing systems. Key responsibilities include preparing documents and presentations, making travel arrangements, processing expenses, and acting as the first point of contact for internal and external queries. You will also be responsible for managing office supplies, coordinating meeting logistics, and assisting with event planning. The ideal candidate will possess excellent communication and interpersonal skills, a meticulous attention to detail, and a strong proficiency in Microsoft Office Suite. The ability to prioritize tasks, manage time effectively, and work independently with minimal supervision is crucial. This role offers a blend of in-office and remote work, requiring adaptability and strong organizational skills to manage tasks effectively across both environments. You will play a vital role in supporting the team's productivity and ensuring efficient operations. A proactive approach to problem-solving and a commitment to providing high-quality administrative support are essential.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain physical and digital filing systems.
- Make travel arrangements, including flights, accommodation, and transport.
- Process expense reports and manage invoices.
- Coordinate meeting logistics, including room bookings and catering.
- Act as a point of contact for internal and external stakeholders.
- Assist with office management tasks, such as ordering supplies and managing inventory.
- Provide general administrative support to the team.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively in a hybrid work environment.
- Customer-service oriented approach.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant - Office Management
CF10 1AA Cardiff, Wales
£25000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a thriving professional services firm located in **Cardiff, Wales, UK**, is looking for a proactive and highly organised Administrative Assistant with strong office management capabilities. This role offers a hybrid working arrangement, providing a balanced approach to workplace engagement and personal flexibility. You will play a crucial role in ensuring the smooth and efficient operation of the office environment. Key responsibilities include managing office supplies and inventory, coordinating meeting room bookings, handling incoming and outgoing mail, maintaining filing systems, and providing general administrative support to the team. You will also be involved in greeting visitors, answering phone calls, scheduling appointments, and assisting with travel arrangements. The ideal candidate will possess excellent communication and interpersonal skills, with a keen eye for detail and a strong ability to multitask and prioritise effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Previous experience in an administrative or office management role is highly desirable. You should be a reliable and resourceful individual, capable of working independently and as part of a supportive team. A positive attitude and a commitment to providing excellent service are key attributes for this position. This is an excellent opportunity to contribute to a busy and dynamic office in **Cardiff, Wales, UK**, and develop your administrative career within a well-established organisation.
Responsibilities:
Responsibilities:
- Manage office supplies, inventory, and ordering processes.
- Coordinate meeting room bookings and prepare facilities for meetings.
- Handle incoming and outgoing correspondence and deliveries.
- Maintain organised filing systems, both physical and digital.
- Provide comprehensive administrative support to staff members.
- Act as a first point of contact for visitors and phone inquiries.
- Assist with scheduling appointments and managing calendars.
- Support with travel arrangements and expense processing.
- Contribute to maintaining a clean, organised, and welcoming office environment.
- Proven experience in an administrative assistant or office management role.
- Excellent organisational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective communication and interpersonal abilities.
- Ability to multitask and work efficiently under pressure.
- Proactive, reliable, and possesses a strong work ethic.
- Discretion and confidentiality in handling sensitive information.
- A positive and professional demeanour.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
CF10 1AG Cardiff, Wales
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Cardiff, Wales, UK . This role requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will have a proven background in executive support, a deep understanding of office management practices, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. Key responsibilities include screening calls and emails, managing correspondence, organizing and maintaining filing systems, and assisting with event planning. The successful candidate will be a resourceful problem-solver, capable of anticipating needs and taking initiative. Excellent interpersonal skills are essential for building and maintaining relationships across the organization. This is a critical role supporting the strategic objectives of the company, requiring a high level of professionalism and dedication. You will play a key role in ensuring the efficiency and effectiveness of the executive team. We are looking for someone who is reliable, possesses a positive attitude, and is committed to providing outstanding administrative support. The ability to adapt to changing priorities and work collaboratively is crucial. Your role will involve significant interaction with various departments, requiring excellent diplomacy and tact. This is a rewarding opportunity for an experienced administrator to join a forward-thinking organization and contribute to its success. You will be instrumental in maintaining an organized and productive executive office. A commitment to confidentiality and integrity is paramount. The role demands a proactive approach to identifying and resolving administrative challenges, ensuring seamless operations.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant
CF10 1DA Cardiff, Wales
£28000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Cardiff, Wales, UK . This role is crucial for ensuring the smooth operation of daily administrative activities, providing essential support to management, and maintaining efficient office systems. The successful candidate will be responsible for managing complex schedules, coordinating meetings and appointments, preparing reports and presentations, and handling correspondence with professionalism and discretion. You will also be involved in managing office supplies, maintaining databases, and assisting with travel arrangements. Key responsibilities include acting as the first point of contact for visitors and clients, screening phone calls, and directing inquiries appropriately. Furthermore, the role requires the ability to anticipate needs, problem-solve independently, and maintain a high level of confidentiality. We are looking for an individual with exceptional communication skills, both written and verbal, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with CRM systems and project management tools would be a significant advantage. This is a fantastic opportunity for an experienced administrative professional looking to take on more responsibility and contribute to a reputable organization. The ideal candidate will possess a strong work ethic, excellent time management skills, and the ability to multitask effectively in a fast-paced environment. Attention to detail and a commitment to accuracy are paramount.
Qualifications:
Qualifications:
- Proven experience as a Senior Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong knowledge of office procedures and management.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and a professional attitude.
- Familiarity with office equipment and basic IT troubleshooting.
- Relevant administrative qualifications or certifications are a plus.
- Ability to multitask and prioritize tasks effectively.
- Proactive approach to problem-solving.
- Experience in managing databases and generating reports.
- Comfortable with handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) is beneficial.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
CF10 1GD Cardiff, Wales
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly polished and exceptionally organised Executive Administrative Assistant to provide comprehensive support to senior leadership within their organisation, based in Cardiff, Wales, UK . This demanding role requires discretion, proactivity, and impeccable attention to detail to ensure the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating high-level meetings, handling sensitive correspondence, preparing reports and presentations, and organising travel arrangements.
Key responsibilities include:
The ideal candidate will possess a proven track record as an Executive Assistant or in a similar high-level administrative support role. Exceptional organisational and time management skills, coupled with strong written and verbal communication abilities, are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is required. The ability to anticipate needs, work independently, and maintain a calm and professional demeanour under pressure is crucial. A proactive approach to problem-solving and a commitment to providing outstanding support are paramount. This role offers a fantastic opportunity to work closely with key decision-makers and contribute to the success of a prominent organisation. Join our client's dedicated team and excel in a role that demands excellence and offers significant professional growth. Cardiff, Wales, UK .
Key responsibilities include:
- Managing and prioritising the executive team's calendars, scheduling meetings, appointments, and travel.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Acting as a gatekeeper, screening calls and visitors, and directing enquiries appropriately.
- Drafting, reviewing, and editing correspondence, memos, and reports.
- Preparing meeting agendas, taking minutes, and tracking action items.
- Organising and managing corporate events and off-site meetings.
- Handling confidential information with the utmost discretion.
- Managing office supplies and coordinating with vendors.
- Assisting with ad-hoc projects and research tasks as required.
- Maintaining organised filing systems, both physical and digital.
The ideal candidate will possess a proven track record as an Executive Assistant or in a similar high-level administrative support role. Exceptional organisational and time management skills, coupled with strong written and verbal communication abilities, are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is required. The ability to anticipate needs, work independently, and maintain a calm and professional demeanour under pressure is crucial. A proactive approach to problem-solving and a commitment to providing outstanding support are paramount. This role offers a fantastic opportunity to work closely with key decision-makers and contribute to the success of a prominent organisation. Join our client's dedicated team and excel in a role that demands excellence and offers significant professional growth. Cardiff, Wales, UK .
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Assistant
CF10 1AA Cardiff, Wales
£24000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide crucial support within their dynamic team. This fully remote role allows for flexibility while ensuring seamless operational efficiency. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating meetings, preparing reports, and handling correspondence. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. You will act as a key point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. This position involves managing electronic filing systems, organising travel arrangements, and potentially assisting with project coordination. The successful applicant will be a self-starter, capable of working independently and anticipating needs. A proactive approach to problem-solving and a commitment to providing high-quality administrative support are paramount. This is an excellent opportunity to contribute to the smooth running of our client's operations while enjoying the benefits of remote work. We are looking for a reliable and professional individual who can uphold confidentiality and deliver exceptional service. Your contributions will be vital in supporting the team's overall productivity and success.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for multiple individuals.
- Coordinate and organise virtual meetings, including preparing agendas and taking minutes.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage electronic filing systems and ensure accurate record-keeping.
- Handle incoming and outgoing communications, including emails and phone calls.
- Assist with travel arrangements and expense reporting.
- Support project-related administrative tasks as needed.
- Maintain confidentiality of sensitive information.
- Provide general administrative support to the team.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise tasks effectively.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Discretion and the ability to handle confidential information.
- A proactive and resourceful approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
CF10 1 Cardiff, Wales
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a dynamic and expanding professional services firm, is seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership members in Cardiff, Wales, UK . This role is crucial for ensuring the smooth and effective operation of executive functions, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving. You will manage complex schedules, coordinate meetings, prepare documents, and act as a key liaison between executives and internal/external stakeholders. This hybrid position requires a professional who can effectively manage responsibilities both in the office and remotely, demonstrating strong adaptability and communication skills.
Key Responsibilities:
The ideal candidate will have a proven track record as an Executive Assistant or Senior Administrator, preferably supporting C-level executives, with a minimum of 5 years of experience. Exceptional organizational and time-management skills are essential, along with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and travel booking tools are required. Excellent written and verbal communication skills, strong interpersonal abilities, and a high level of discretion are paramount. The ability to multitask effectively, prioritize tasks, and work independently in a hybrid environment is crucial. Experience in a fast-paced professional services setting is advantageous.
Key Responsibilities:
- Managing and maintaining complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinating and making travel arrangements, including flights, accommodation, and ground transportation, often with tight deadlines.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screening and prioritizing incoming communications, including emails and phone calls, and responding as appropriate.
- Organizing and managing internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Processing expense reports and managing departmental budgets for assigned executives.
- Maintaining confidential files and records with utmost discretion.
- Anticipating the needs of executives and proactively addressing them.
- Acting as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals.
- Assisting with project-related tasks and follow-ups as required.
- Managing office supplies and equipment for the executive suite.
- Providing seamless support during periods of remote work, ensuring consistent communication and accessibility.
- Facilitating communication and workflow between executives and other departments.
- Ensuring a professional and welcoming environment for visitors.
- Undertaking special projects and research assignments as directed.
The ideal candidate will have a proven track record as an Executive Assistant or Senior Administrator, preferably supporting C-level executives, with a minimum of 5 years of experience. Exceptional organizational and time-management skills are essential, along with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and travel booking tools are required. Excellent written and verbal communication skills, strong interpersonal abilities, and a high level of discretion are paramount. The ability to multitask effectively, prioritize tasks, and work independently in a hybrid environment is crucial. Experience in a fast-paced professional services setting is advantageous.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
CF10 1AD Cardiff, Wales
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm located in Cardiff, Wales, UK , is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to support their senior leadership team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment. The ideal candidate will be a trusted gatekeeper, proficient in handling confidential information and streamlining administrative operations.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international).
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails, calls, and mail, directing them to the appropriate personnel.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage and maintain executive filing systems, both physical and digital, ensuring confidentiality and ease of access.
- Coordinate with other departments and external stakeholders to facilitate smooth business operations.
- Assist with the preparation of budgets, expense reports, and invoices.
- Handle sensitive and confidential information with the utmost discretion.
- Proactively anticipate the needs of the executives and offer solutions to enhance efficiency.
- Serve as a liaison between executives and other employees, clients, and visitors.
- Undertake special projects and research as assigned by the executive team.
- Ensure the smooth running of the office environment, ordering supplies and coordinating with facilities management when needed.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar senior support role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office software.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Excellent interpersonal skills and a professional demeanor.
- Experience with calendar management and travel coordination for senior executives.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A proactive approach to problem-solving and a keen eye for detail.
- Experience in professional services or a related industry is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
CF10 1AA Cardiff, Wales
£28000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Cardiff, Wales, UK . This role requires a discreet, efficient, and proactive individual who can manage a wide range of administrative tasks with professionalism and accuracy. The Executive Assistant will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to anticipate needs and solve problems independently.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated administrative professional to provide high-level support in our client's Cardiff office, with a hybrid working model.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and ensuring no conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, taking appropriate action.
- Organize and manage logistics for meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Act as a liaison between executives and internal/external stakeholders, building and maintaining positive relationships.
- Manage expense reporting and process invoices accurately and in a timely manner.
- Conduct research and compile information for various projects and reports as requested.
- Maintain confidential files and records with the utmost discretion.
- Anticipate the needs of the executives and proactively address them.
- Assist with event planning and coordination as required.
- Manage office supplies and ensure the smooth running of the executive office environment.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar senior-level administrative role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Discretion and confidentiality are paramount.
- Ability to work independently and proactively, with a high level of initiative.
- Excellent interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- Attention to detail and accuracy in all work produced.
- Experience in coordinating complex travel arrangements and managing schedules.
- Ability to adapt to changing priorities and deadlines.
- Familiarity with business etiquette and professional conduct.
This is an excellent opportunity for a dedicated administrative professional to provide high-level support in our client's Cardiff office, with a hybrid working model.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
CF10 1DA Cardiff, Wales
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Cardiff, Wales, UK . This role requires exceptional organisational skills, a high level of professionalism, and the ability to manage a diverse range of administrative tasks with efficiency and discretion. You will be an integral part of the management team, ensuring smooth operations and providing crucial support to facilitate strategic objectives. The position involves a hybrid working model, blending in-office collaboration with the flexibility of remote work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, correspondence, and visitors.
- Organize and maintain filing systems, both physical and digital.
- Conduct research and compile data as required for various projects.
- Assist with event planning and coordination for meetings and company functions.
- Handle confidential information with the utmost discretion.
- Manage office supplies and coordinate with vendors.
- Provide general administrative support to the executive team.
- Act as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of the executives and proactively address them.
- Support the onboarding process for new team members.
- Assist with budget tracking and expense reporting.
- Maintain effective communication channels within the organization.
Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- A professional and courteous demeanour.
- Experience with travel arrangements and expense management.
- Ability to work effectively in a hybrid work setting, balancing remote and in-office responsibilities.
- Familiarity with project management principles is a plus.
This advertiser has chosen not to accept applicants from your region.
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