837 Administrative Staff jobs in Corby

• Manage the reception area and provide a welcoming environment for clients and visitors.
• Answer and direct phone calls, manage incoming and outgoing mail and deliveries.
• Maintain office filing systems, both physical and digital, ensuring easy retrieval of information.
• Schedule and coordinate internal and external meetings, including booking rooms and arranging refreshments.
• Prepare and proofread documents, letters, and presentations.
• Manage office supplies, ordering stock as needed and maintaining inventory.
• Assist with the processing of invoices and expense claims.
• Support the onboarding process for new staff by preparing necessary paperwork and resources.
• Liaise with IT support for any office equipment or system issues.
• Ensure the office is tidy and presentable at all times.
• Provide administrative support to various departments as required.
• Maintain confidentiality and discretion in all office matters.

• Previous experience in an administrative or office support role is essential.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise workload effectively.
• A professional and friendly demeanour.
• Ability to work independently and as part of a team.
• Reliable and punctual with a strong work ethic.
• Experience with CRM systems is a plus.

• Oversee the day-to-day administrative functions of the office, ensuring a professional and welcoming environment.
• Manage incoming and outgoing communications, including calls, emails, and post.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organise company records, databases, and filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and correspondence.
• Manage office supplies inventory and procurement processes.
• Provide administrative support to management and various departments as needed.
• Onboard new employees by preparing workstations and necessary documentation.
• Assist with event planning and coordination for company functions.
• Implement and improve office administrative procedures and workflows.
• Handle confidential information with discretion and professionalism.
• Serve as a primary point of contact for building management and external vendors.
• Contribute to a positive and productive office culture.
• Manage reception duties during designated office days.

• Proven experience as an Office Administrator, Office Manager, or in a similar senior administrative role.
• Excellent organisational and time-management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Experience with office management software and database systems.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive approach to tasks.
• Experience in a hybrid working environment is an advantage.
• Minimum of 3-5 years of relevant administrative experience.
• Relevant administrative qualifications are a plus.

• Managing incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organizing and scheduling meetings, appointments, and travel arrangements for staff.
• Maintaining and updating office records, databases, and filing systems (both physical and digital).
• Preparing documents, reports, presentations, and spreadsheets.
• Assisting with the onboarding of new employees, including HR documentation.
• Managing office supplies, ordering stationery, and overseeing general office upkeep.
• Providing first-line support to visitors and clients.
• Coordinating with external vendors and service providers.
• Assisting with event planning and execution for internal and external meetings.
• Implementing and improving office procedures and administrative processes.
• Handling confidential information with discretion and professionalism.
• Supporting management with ad-hoc administrative tasks as required.

• Oversee and manage all office administrative functions.
• Ensure the efficient operation of the reception area and general office environment.
• Manage office supplies, equipment, and vendor contracts.
• Coordinate meeting room bookings and ensure facilities are prepared.
• Handle incoming and outgoing correspondence, including mail and deliveries.
• Provide administrative support to various departments and senior management.
• Assist with HR-related administrative tasks, including onboarding and record-keeping.
• Process payroll and manage employee expense claims.
• Develop and implement efficient administrative processes and policies.
• Maintain a high standard of organisation and professionalism within the office.

• Proven experience in an Office Administrator or Senior Administrative role.
• Excellent organisational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Ability to multitask and prioritise effectively in a busy environment.
• Experience with HR administration and payroll processing is advantageous.
• Proactive approach to problem-solving and improving processes.
• Professional and confident demeanour.

Key Responsibilities:

Qualifications:

Why Join Us?

We are an equal-opportunity employer and welcome applications from all qualified individuals.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Coordinate internal and external meetings, including logistics, minute-taking, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Assist with travel arrangements, including booking flights, accommodation, and transportation.
• Manage office supplies, equipment, and vendor relationships.
• Conduct research and compile data for various projects and reports.
• Act as a primary point of contact for internal and external stakeholders.
• Provide general administrative support, including filing, data entry, and expense processing.
• Anticipate the needs of executives and proactively address them.
• Assist with event planning and coordination as needed.

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive attitude and a strong work ethic.
• Experience with CRM or other relevant software is a plus.
• Professional demeanor and positive attitude.

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
• Organize and prepare materials for board meetings, executive team meetings, and other important gatherings.
• Manage expense reports and processing of invoices.
• Conduct research and compile data for various projects as required.
• Maintain confidential files and records with utmost discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support, including filing, copying, and ordering supplies.

• Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with other office management technologies.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Professional and personable demeanor.
• Ability to anticipate needs and work proactively with minimal supervision.
• Experience in the financial services industry is a plus.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct phone calls, emails, and general enquiries.
• Act as the first point of contact for visitors and clients, providing a professional and welcoming presence.
• Coordinate meeting logistics, including room bookings, catering, and preparing agendas and minutes.
• Organise and maintain physical and digital filing systems.
• Conduct research and compile data for various projects and reports.
• Manage expense reports and assist with budget tracking.
• Proactively anticipate the needs of the executives and address them efficiently.
• Handle confidential and sensitive information with the utmost discretion.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Assist with onboarding new team members, including preparing necessary documentation.
• Manage office supplies and inventory.
• Troubleshoot and resolve administrative issues.
• Support the executives in day-to-day tasks to ensure smooth operations.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise effectively.
• High level of discretion and confidentiality.
• Experience with calendar management and travel booking.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanour and strong interpersonal skills.
• Familiarity with office management procedures is a plus.
• Adaptability and willingness to learn new systems and processes.

• Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, take minutes, and distribute meeting materials for various committees and management meetings.
• Screen and prioritize incoming communications, including emails, calls, and mail, and redirect as appropriate.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
• Manage and maintain confidential files and records, ensuring their security and accessibility.
• Assist with event planning and logistics for company gatherings, conferences, and workshops.
• Handle general office duties such as ordering supplies, managing postage, and maintaining the reception area.
• Conduct research and compile data for reports and presentations as requested.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Anticipate the needs of executives and proactively address potential issues.
• Provide general administrative support to other team members as needed.

• Proven experience as an Executive Administrative Assistant or similar role.
• High school diploma or equivalent; further qualifications in administration are a plus.
• Excellent command of English, both written and spoken.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent interpersonal and communication skills.