122 Administrative Staff jobs in Coventry

Administration Assistant – Commercial Real Estate

Leicester | Full-time | Office-based

Are you an experienced property secretary or administrative professional looking to join a thriving commercial real estate team? One of our well-established clients – a highly respected name within the property sector – is seeking a proactive and detail-focused Administration Assistant to support their busy Leicester office.

This is an excellent opportunity to become part of a collaborative, high-performing team where your organisational skills, initiative, and professionalism will make a real difference. The role suits someone who enjoys a varied workload, thrives in a fast-paced professional environment, and values working within a supportive and friendly culture.

Key Responsibilities

You’ll play a crucial role in ensuring the smooth running of day-to-day operations, providing first-class administrative and secretarial support to the wider team. Responsibilities will include:

• Managing client instructions and correspondence efficiently via email and digital dictation
• Handling new client enquiries, file openings, and compliance procedures
• Preparing, formatting, and distributing legal documents, reports, and property applications
• Liaising with clients and solicitors to maintain clear communication and manage expectations
• Tracking deadlines and key case milestones to ensure timely completion
• Supporting property processes, including Land Registry and SDLT applications
• Preparing Docusign envelopes and managing digital documentation
• Making use of AI tools such as Microsoft Copilot to enhance accuracy and efficiency
• Contributing to ongoing process improvements and the adoption of new technologies

About You

We’re looking for someone who brings:

• Solid experience in a similar administrative or property-focused position
• A professional, adaptable, and client-focused attitude
• Excellent communication skills and confidence engaging at all levels
• Strong attention to detail with the ability to prioritise effectively in a busy environment
• A collaborative approach, combined with the ability to work independently when required
• A positive and enthusiastic outlook, with a willingness to learn and embrace change
• Proficiency in Microsoft Office and confidence using digital platforms

This is a fantastic opportunity to join a reputable organisation that values initiative, teamwork, and professional growth. If you’re looking for a role where you can make a tangible impact and develop within a respected real estate team, we’d love to hear from you.

• Manage and maintain executive calendars, scheduling appointments and meetings with meticulous accuracy.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Organize and manage internal and external meetings, including logistics, agendas, and minute-taking.
• Maintain confidential files and records with utmost discretion.
• Conduct research and compile data for reports and projects as needed.
• Handle expense reporting and invoice processing.
• Liaise with clients, vendors, and other external parties on behalf of executives.
• Provide general administrative support, including photocopying, scanning, and filing.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong interpersonal skills and the ability to work effectively with diverse personalities.
• High level of discretion and professionalism when handling confidential information.
• Ability to multitask and prioritize effectively in a demanding environment.
• Experience in calendar management and travel coordination.

• Manage and coordinate complex executive calendars, ensuring no conflicts and prioritising appointments.
• Arrange domestic and international travel, including flights, accommodation, and visas.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
• Screen and respond to emails and phone calls, directing inquiries to the appropriate parties.
• Organise and manage meeting logistics, including room bookings, catering, and technology setup.
• Maintain confidential files and records with meticulous organisation.
• Act as a primary point of contact for internal and external stakeholders.
• Assist with ad-hoc projects and tasks as assigned by executives.
• Ensure a high level of professionalism and discretion at all times.

• Proven experience as an Executive Assistant or Senior Administrative Assistant.
• Exceptional organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Discretion and ability to handle confidential information.
• Strong problem-solving skills and proactive approach.
• Ability to work under pressure and meet deadlines.
• Professional and courteous demeanor.
• Experience in the financial services sector is a plus.

• Manage and coordinate complex calendars and appointment schedules for senior executives.
• Arrange and coordinate internal and external meetings, including booking venues, preparing agendas, and taking minutes.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, filtering and prioritizing as necessary.
• Prepare, proofread, and edit reports, presentations, and other documents.
• Conduct research and compile information as required by the executive team.
• Manage travel arrangements, including flights, accommodation, and itineraries.
• Maintain and organise physical and digital filing systems.
• Act as a liaison between executives and other internal departments or external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Manage office supplies and liaise with suppliers.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with scheduling software and virtual meeting platforms.
• Ability to multitask and prioritize workload effectively.
• Discretion and a high level of professionalism.
• Proactive approach and ability to anticipate needs.
• Adaptability to work effectively in both an office and remote environment.
• Must be eligible to work in the UK.

• Manage and maintain the executive's demanding calendar, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, and itinerary preparation.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
• Organize and manage high-level meetings, including preparing agendas, taking minutes, and distributing action items.
• Liaise with internal departments and external stakeholders on behalf of the executive.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and process invoices in a timely manner.
• Anticipate the needs of the executive and proactively address potential issues.
• Maintain organized filing systems, both physical and digital.
• Assist with special projects and ad-hoc administrative tasks as required.
• Provide a professional and welcoming point of contact for visitors and callers.

• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
• Discretion and a high level of professionalism in handling sensitive information.
• Ability to work independently with minimal supervision and take initiative.
• Strong interpersonal skills and the ability to build rapport with colleagues and clients.
• Proactive problem-solving abilities.
• Experience in the financial services industry is a plus.
• A degree or relevant professional qualification is an advantage.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, screening calls and visitors.
• Organize and manage meeting logistics, including preparing agendas, taking minutes, and distributing action items.
• Manage incoming and outgoing mail and faxes, and maintain organized filing systems.
• Conduct research and prepare reports as requested by executives.
• Assist with the planning and execution of special projects and events.
• Maintain a high level of confidentiality and discretion in all matters.
• Ensure smooth office operations by managing supplies and coordinating with vendors.

• Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• High level of discretion and professionalism.
• Ability to multitask, prioritize, and work effectively under pressure.
• Proactive approach to problem-solving and a can-do attitude.
• Experience in a fast-paced corporate environment.

• Manage and coordinate complex calendars for multiple senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Organize and facilitate virtual team meetings, including preparing agendas, distributing materials, and taking minutes.
• Act as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Maintain and update contact databases and other critical administrative records.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with onboarding new remote employees, providing administrative support as needed.
• Conduct research and gather data for various projects and initiatives.
• Develop and implement efficient administrative processes and systems to improve productivity.
• Provide general administrative support to the wider team as required.

• Proven experience as an Administrative Assistant or in a similar role, with at least 3-5 years of experience supporting senior management.
• Exceptional organizational and time-management skills, with a proven ability to multitask and meet deadlines in a remote environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong problem-solving abilities and a proactive approach to task completion.
• Ability to work independently and as part of a virtual team.
• Experience with CRM software is a plus.
• High school diploma or equivalent; further qualifications in administration are advantageous.