3112 Administrative Staff jobs in Dorking

Job: Administrative Assistant (Temporary)

Location: St Paul's, City of London
Contract Type: Temporary 6Months

Pay: 27.50

Are you an organised and proactive individual looking to make a real impact in a dynamic financial environment? Our client, a leading financial institution, is seeking an experienced Administrative Assistant to join their Global Transaction Services team. This is your chance to support a Senior Leadership team member and their group, all while working in a vibrant office just a 3-minute walk from St. Paul's train station!

What You'll Do:
As an Administrative Assistant, your responsibilities will include:

• Diary Management: organising internal and external meetings to ensure seamless scheduling.
• Communication Coordination: Arranging conference calls and video conferences with stakeholders.
• Travel Arrangements: Booking and managing complex domestic and international business travel.
• Expense Management: Handling expenses through the Concur system, adhering to company policies.
• Client Knowledge: Developing an understanding of the Senior Leadership Team's clients and transactions.
• Professional Communication: Establishing effective communication at all levels, both internally and externally.
• Confidentiality: Handling sensitive information with discretion.
• Telephone Management: Responding to calls and taking ownership of queries.
• Email Management: prioritising and responding to emails effectively.
• Event Planning: Assisting with team offsite and event planning.
• Team Coverage: Providing support during team members' vacation periods.

What We're Looking For:
The ideal candidate will have:

• Experience within financial services or fast-paced environments.
• Excellent written and verbal communication skills.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Confidence in dealing with individuals at all levels.
• A proactive mindset with the ability to work independently and collaboratively.
• Strong multitasking and prioritisation capabilities.
• organisational and interpersonal skills that shine.
• A professional demeanour that inspires confidence.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

You will be the first point of contact for clients and colleagues, supporting the team through a variety of administrative and coordination tasks.

Acting as the first point of contact, answering phones and emails, and liaising with clients and internal teams.

Managing incoming and outgoing post, scanning, and filing documents.

Scheduling meetings and maintaining accurate records and databases.

Typing and formatting letters, reports, and other business documents.

Ordering and maintaining office supplies.

Providing general administrative support to managers and team members.

Strong organisational and time management skills, with the ability to prioritise and meet deadlines.

Excellent written and verbal communication skills.

High attention to detail and accuracy in all administrative tasks.

Confident user of Microsoft Office Suite (Word, Excel, Outlook).

Proactive, reliable, and able to work independently.

Flexible and resourceful problem solver with a positive attitude.

Experience within an accountancy practice is desirable but not essential.

Previous use of IRIS PM would be beneficial, but full training will be provided.

We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.

You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.

In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.

The ideal candidate will have:

• Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
• Strong organizational and multitasking abilities
• The ability to work independently with minimal supervision
• A trustworthy, self-motivated, and solutions-focused work ethic

Key Responsibilities

Administrative Support & Coordination

• Work closely with leadership to provide operational support on a variety of projects and priorities
• Manage agendas, travel arrangements, and appointments for upper management
• Handle phone calls, emails, letters, packages, and other correspondence
• Assist colleagues as needed and perform receptionist duties when required
• Support the onboarding process for new hires

Office Management & Maintenance

• Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
• Manage office upkeep, keeping spaces organized and clean
• Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
• Own conference room scheduling and shipping/receiving procedures
• Liaise with facility management vendors, including cleaning, catering, and security services

Workplace Culture

• Promote a collaborative and welcoming office environment
• Assist in fostering positive communication and team cohesion

Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.

Requirements

• In-office role, Monday - Friday, 9 AM - 6 PM GMT / BST
• Reliable transportation
• Proven experience as an Office Administrator, Office Assistant, or similar role
• Outstanding communication and interpersonal abilities
• Excellent organizational, time management, and multitasking skills in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Demonstrated leadership abilities and a proactive approach to tasks
• Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
• High school diploma required; BSc/BA in Office Administration or a related field preferred

Benefits

• Professional Development
• Private medical
• Pension
• Direct Deposit

Graduate* Administrative Assistant

26,000 - 28,000 *DOE - PLUS discretionary bonus

City of London - Hybrid Working

8.30am - 5.30pm

Full time, Permanent

Are you an organised, driven and self-motivated individual with a passion for supporting teams in a dynamic environment? Our client is leading in their field and is looking to fill a super varied administrative based role, in their London office to support their sales and executive team!

What You'll Do:

• Provide essential administrative support to the senior sales and executive team
• Varied administrative support role, covering finance and operations
• Manage schedules, coordinate meetings, and handle correspondence
• Maintain organised records and databases
• Assist in preparing reports and presentations
• Collaborate with team members to enhance office efficiency

What We're Looking For:

• Educated to degree level or equivalent*
• Must have previous administrative experience
• Strong organisational skills and attention to detail
• Excellent communication abilities, both written and verbal
• Driven, dedicated, positive and determined attitude

Why Join Us?

• Conveniently located just 6 minutes from Bank train station offering hybrid working
• Opportunities for professional growth and development
• Working closely with a talented and successful team, opportunities to learn across all business functions
• Competitive salary and benefits package, including bonuses!
• Lots of socials and team events!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

• Managing and maintaining executive calendars, scheduling appointments, and coordinating internal and external meetings.
• Arranging travel logistics, including flights, accommodation, and itineraries.
• Preparing, proofreading, and editing correspondence, reports, and presentations.
• Acting as a point of contact for internal and external stakeholders, answering phone calls, and responding to emails.
• Managing office supplies, ordering necessary items, and maintaining an organized filing system.
• Assisting with event planning and coordination, including venue booking and catering.
• Processing expense reports and managing invoices.
• Providing general administrative support, such as photocopying, scanning, and data entry.
• Maintaining a high level of confidentiality regarding sensitive company information.
• Collaborating with other administrative staff to ensure smooth office operations.
• Undertaking ad-hoc projects as required by senior management.

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Arrange domestic and international travel, including flights, accommodation, and visas.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
• Organize and manage internal and external meetings, including logistics and minute-taking.
• Handle confidential information with the utmost discretion.
• Manage office supplies and equipment, ensuring smooth operational flow.
• Liaise with clients, vendors, and other internal departments on behalf of executives.
• Assist with event planning and execution as needed.
• Perform general administrative duties, such as filing, copying, and data entry.

• Proven experience as an Executive Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively.
• Experience supporting C-suite executives is a significant advantage.

• Manage and maintain complex, dynamic calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, meeting materials, and presentations; take accurate minutes and track action items.
• Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa arrangements, ensuring efficiency and cost-effectiveness.
• Screen and prioritize incoming communications (emails, calls, mail), drafting professional responses as needed.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills.
• Conduct research and gather information to prepare reports and briefings for executive review.
• Manage expense reports and corporate card reconciliation for executives.
• Maintain organized digital and physical filing systems for confidential documents.
• Assist with special projects and initiatives as assigned by the executive team.
• Anticipate the needs of the executives and proactively address potential issues.
• Ensure smooth logistical coordination for virtual and in-person (when applicable) meetings.

• Proven experience as an Executive Administrative Assistant or similar senior support role, ideally supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing tools (Zoom, Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• High level of discretion and professionalism when handling confidential information.
• Ability to work independently with minimal supervision, demonstrating initiative and resourcefulness.
• Experience in coordinating international travel and managing complex itineraries.
• A proactive approach to problem-solving and a positive attitude.
• Familiarity with remote work tools and best practices is essential.
• Experience within the tech or finance industry is a plus.