What Jobs are available for Administrative Staff in Epsom?

We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.

You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.

In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.

The ideal candidate will have:

• Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
• Strong organizational and multitasking abilities
• The ability to work independently with minimal supervision
• A trustworthy, self-motivated, and solutions-focused work ethic

Key Responsibilities

Administrative Support & Coordination

• Work closely with leadership to provide operational support on a variety of projects and priorities
• Manage agendas, travel arrangements, and appointments for upper management
• Handle phone calls, emails, letters, packages, and other correspondence
• Assist colleagues as needed and perform receptionist duties when required
• Support the onboarding process for new hires

Office Management & Maintenance

• Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
• Manage office upkeep, keeping spaces organized and clean
• Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
• Own conference room scheduling and shipping/receiving procedures
• Liaise with facility management vendors, including cleaning, catering, and security services

Workplace Culture

• Promote a collaborative and welcoming office environment
• Assist in fostering positive communication and team cohesion

Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.

Requirements

• In-office role, Monday - Friday, 9 AM - 6 PM GMT / BST
• Reliable transportation
• Proven experience as an Office Administrator, Office Assistant, or similar role
• Outstanding communication and interpersonal abilities
• Excellent organizational, time management, and multitasking skills in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Demonstrated leadership abilities and a proactive approach to tasks
• Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
• High school diploma required; BSc/BA in Office Administration or a related field preferred

Benefits

• Professional Development
• Private medical
• Pension
• Direct Deposit

**About the Role:**
**Grade Level (for internal use):**
06
**The Team:**   
We are seeking an organised Senior Administrative Assistant to provide full support as part of the administrative team supporting the EMEA OneCommercial Group. The coverage includes dedicated support to the Global Head of Market Outreach, the Global Head of Marketing and the Global Head of Commercial Excellence who are all members of the Global Commercial Ratings Management Team.
**The Impact:**   
We are looking for a self-driven, well-organized person who works well within a team environment and is able to interact effectively both internally with work colleagues and externally with clients.
The role will work alongside two other Assistants who support the Global Chief Commercial Officer and Regional Head (EMEA) of Sales. Working as a trio and in partnership together, all Assistant will provide administrative support to the EMEA OneCommercial team as required.
**What's in it for you:**    
This is an opportunity for a motivated individual with great communication skills. You will become an integral member of the group responsible for helping the team to execute sales and build relationships with key SPGR stakeholders including issuers, intermediaries and investors.
**Responsibilities:**    
Organization
+ Co-ordinating individual and group diaries using Outlook.
+ Liaising with clients, advisors and other departments internally and externally to arrange meetings, teleconferences, booking rooms. Working with different time zones.
+ Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all records are up to date on Workday (cloud-based software).
Administration
+ Supporting and working closely with colleagues, to ensure that there is administrative support at all times across EMEA OneCommercial.
+ Booking travel and arranging accommodation and transfers for client meetings / conferences/seminars etc, ensuring the best price is always obtained and that meet the travel policy guidelines.
+ Preparing correspondence, tasks/projects and presentations as required.
+ Dealing with both internal and external telephone calls and queries in a professional, customer service-oriented manner.
+ Monitoring shared mailboxes, responding to queries and allocating to the relevant person or department.
+ Monthly reconciliation of all expenses, ensuring completion before the cut-off date.
+ Any other duties as may be deemed necessary to support the activities of the group.   
**What We're Looking For:**    
+ Previous administrative experience supporting a large department or team and senior leaders.
+ Excellent communication skills (oral and written), plus a good standard of business letter writing and grammar.
+ The successful incumbent should be fluent in English, with other languages being a plus.
+ Excellent interpersonal skills with a professional phone manner and demeanor
+ Must be a self-starter, able to work in a fast-paced team environment and flexible enough to work on projects and additional tasks as required.
+ Must demonstrate ability to juggle multiple competing tasks and demands across a large team.
+ Must have high level of interpersonal skills to handle sensitive and confidential situations
+ Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint. In addition, previous experience of using Salesforce would be an advantage.
+ All employees are required to work from the office a minimum of 2 days per week.
+ We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer.
#LI-EY1
**About S&P Global Ratings**
At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.
S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world's foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world's leading organizations navigate the economic landscape so they can plan for tomorrow, today.
For more information, visit In It For** **You?**
**Our Purpose:**
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology-the right combination can unlock possibility and change the world.
Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.
**Our People:**
We're more than 35,000 strong worldwide-so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.
From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We're committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We're constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.
**Our Values:**
**Integrity, Discovery, Partnership**
At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of **integrity** in all we do, bring a spirit of **discovery** to our work, and collaborate in close **partnership** with each other and our customers to achieve shared goals.
**Benefits:**
We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.
Our benefits include:
+ Health & Wellness: Health care coverage designed for the mind and body.
+ Flexible Downtime: Generous time off helps keep you energized for your time on.
+ Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
+ Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
+ Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
+ Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.
For more information on benefits by country visit: Hiring and Opportunity at S&P Global:**
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
S&P Global has a Securities Disclosure and Trading Policy ("the Policy") that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy's requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.
**Recruitment Fraud Alert:**
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here ( .
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**Equal Opportunity Employer**
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to:   and your request will be forwarded to the appropriate person. 
**US Candidates Only:** The EEO is the Law Poster   describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)
**Job ID:**
**Posted On:**
**Location:** London, United Kingdom

Our client, a prestigious financial services firm in the heart of London, England, UK , is looking for a highly organized and proactive Senior Administrative Assistant to provide comprehensive support. This role offers a hybrid working model, blending office-based collaboration with remote flexibility. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, preparing documents, and undertaking various administrative tasks to ensure the smooth operation of the office and support for senior executives. The ideal candidate will possess excellent organizational skills, a keen eye for detail, proficiency in office software, and a professional demeanor. You should be adept at prioritizing tasks, managing multiple deadlines, and communicating effectively with internal and external stakeholders. Key responsibilities include managing travel arrangements, preparing reports and presentations, maintaining databases, and acting as a first point of contact for inquiries. We are seeking an individual who is proactive, discreet, and capable of working autonomously while also being a strong team player. This is an excellent opportunity to contribute to a dynamic and fast-paced environment, supporting key business functions and gaining exposure to senior leadership. Your ability to anticipate needs and provide efficient, reliable support will be highly valued. We expect a high level of professionalism and a commitment to maintaining confidentiality. This role requires a dedicated individual who can enhance the productivity of the teams they support through exceptional administrative excellence.

Responsibilities:

• Manage complex calendars and schedule appointments for senior management.
• Coordinate and arrange internal and external meetings.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Prepare reports, presentations, and other documents.
• Manage travel arrangements, including flights, accommodation, and itineraries.
• Maintain and organize electronic and physical filing systems.
• Conduct research and compile information as required.
• Liaise with internal departments and external contacts.
• Handle confidential information with discretion and professionalism.

Qualifications:

• Proven experience as an Administrative Assistant, preferably in a senior or executive support role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive and able to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Experience with virtual meeting platforms (e.g., Zoom, Teams).
• Relevant administrative qualifications or certifications are a plus.

Our client, a prestigious financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within their London, England, UK office. This role demands exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks efficiently. The ideal candidate will thrive in a fast-paced environment and be adept at anticipating the needs of executives.

Key Responsibilities:

• Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper.
• Manage expense reporting and reconcile corporate credit card statements.
• Assist with event planning and coordination for internal and external meetings or functions.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Maintain confidential files and records with utmost discretion.
• Liaise with internal departments and external contacts on behalf of executives.
• Provide general administrative support, including managing office supplies and equipment.
• Proactively identify opportunities to improve administrative processes and efficiency.

Qualifications and Skills:

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• High level of discretion and confidentiality.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Experience in coordinating travel arrangements and managing expenses.
• Professional and polished demeanor.
• Flexibility to adapt to changing priorities and work demands.

This hybrid position offers a blend of in-office collaboration and the flexibility of remote work, allowing for a balanced and productive working environment. If you are a dedicated and efficient administrator seeking a challenging role, apply today.

A prestigious organisation in the heart of **London, England, UK**, is seeking a highly organised and proactive Executive Administrative Assistant to support its senior leadership team. This hybrid role offers a blend of in-office presence and remote flexibility, ensuring a dynamic and efficient working environment. You will be responsible for managing complex schedules, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a proven ability to handle confidential information with discretion. You will be adept at multitasking, prioritizing workloads, and anticipating the needs of busy executives. Responsibilities include managing correspondence, organizing and maintaining filing systems (both physical and digital), handling expense reports, and assisting with special projects as required. The ability to work collaboratively within a team and independently is essential. Our client is committed to fostering a supportive and professional atmosphere, where dedication and efficiency are highly valued. You will play a crucial role in ensuring the smooth operation of the executive office and contributing to the overall success of the organisation. This role requires a strong understanding of office management procedures and proficiency in modern office software suites. A proactive approach to problem-solving and a commitment to maintaining high standards of service are paramount. The successful candidate will be expected to embody professionalism and provide exceptional support to a fast-paced executive team. This is an exciting opportunity to be part of a reputable institution and contribute to its strategic objectives through meticulous administrative support. We are looking for an individual who can seamlessly transition between remote and office-based work, demonstrating adaptability and a strong work ethic. The role demands excellent time management skills and the ability to thrive under pressure while maintaining accuracy and a positive attitude. Our client values individuals who are resourceful, dedicated, and possess a keen eye for detail, ensuring that all administrative tasks are executed with precision and efficiency. The opportunity to support influential leaders and contribute to key decision-making processes makes this a truly rewarding position.
Responsibilities:

• Manage and coordinate complex executive calendars and schedules.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare agendas, take minutes, and track action items for meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Act as a gatekeeper, screening calls and emails, and managing incoming communications.
• Organize and maintain electronic and physical filing systems.
• Process expense reports and manage departmental budgets.
• Assist with the planning and execution of events and conferences.
• Conduct research and prepare briefing materials for executives.
• Handle confidential information with the utmost discretion and professionalism.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience in arranging complex travel and coordinating meetings.
• A minimum of 3 years of administrative experience is preferred.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to manage your work effectively from anywhere in the UK, while still contributing to the smooth operation of our corporate functions in London, England, UK . Your responsibilities will include managing complex calendars, scheduling meetings, coordinating travel arrangements (flights, accommodation, itineraries), preparing reports and presentations, handling confidential correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have extensive experience supporting C-suite executives, with a proven track record of managing multiple priorities in a fast-paced environment. Exceptional organizational and time-management skills are paramount. You must possess outstanding written and verbal communication abilities, a high degree of professionalism, and the discretion to handle sensitive information with utmost confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. Experience with project coordination and event planning is a plus. This fully remote role requires a self-starter who can anticipate needs, take initiative, and work independently with minimal supervision. You will be expected to maintain a high level of accuracy and efficiency in all tasks. If you are a polished and reliable administrative professional looking for a challenging and rewarding fully remote role that offers significant autonomy and impact, we encourage you to apply. You will play a crucial role in ensuring the seamless functioning of executive operations from your remote workspace, contributing to the success of our organisation.

Our client, a prestigious international organization headquartered in **London, England, UK**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and acting as a key point of contact for internal and external stakeholders. This is a hybrid role, requiring a balance of remote work and presence in the London office.

Key Responsibilities:

• Manage and coordinate complex executive calendars, scheduling internal and external meetings, calls, and appointments.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for senior executives, screening calls and managing incoming communications.
• Organize and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
• Handle confidential information with discretion and maintain strict confidentiality.
• Manage expense reporting and process invoices for senior executives.
• Conduct research and gather information as required for various projects and initiatives.
• Liaise effectively with internal departments and external contacts on behalf of senior leadership.
• Provide general administrative support, including filing, data entry, and managing office supplies.
• Assist with event planning and coordination for executive-level functions.
• Anticipate the needs of executives and proactively address potential issues.

Qualifications:

• Proven experience as an Executive Administrative Assistant or similar senior support role.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and a high level of professionalism in handling confidential information.
• Experience managing complex travel arrangements and international logistics.
• Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
• Familiarity with CRM systems or other database management tools is a plus.
• A proactive and solutions-oriented approach to problem-solving.

This role offers a rewarding opportunity to support high-level executives in a dynamic global organization, with the flexibility of a hybrid working model. This position is based in **London, England, UK**.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior executives in their prestigious London, England, UK office. This role demands a high level of professionalism, discretion, and the ability to manage complex schedules and priorities efficiently. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for communications. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Proficiency in office software suites, excellent communication abilities, and a proactive approach to anticipating needs are essential. This is a hybrid position, requiring you to be present in the office on designated days to facilitate face-to-face interactions and operational support, while also offering flexibility for remote work. You will play a crucial role in ensuring the smooth operation of the executive office, handling a variety of administrative tasks with efficiency and accuracy. We are looking for a dedicated individual who can maintain confidentiality, exercise sound judgment, and adapt quickly to changing demands. If you are a skilled administrative professional with a strong work ethic and a commitment to supporting executive leadership, we encourage you to apply.

Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Organize and schedule meetings, conferences, and events.
• Screen and prioritize incoming communications, responding or redirecting as appropriate.
• Act as a primary point of contact for internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Manage expense reporting and other financial administrative tasks.
• Provide general administrative support, including filing, copying, and data entry.
• Anticipate the needs of executives and proactively address them.

Qualifications:

• Proven experience as an Executive Assistant or Senior Administrative Assistant.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and manage a heavy workload.
• High level of discretion and professionalism.
• Experience managing travel arrangements and complex calendars.
• Strong problem-solving skills and a proactive attitude.
• Ability to work independently and as part of a team.
• Bachelor's degree or equivalent experience preferred.

Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their busy office located in the heart of London, England, UK . The ideal candidate will be discreet, efficient, and possess excellent communication skills, with a keen eye for detail and the ability to manage multiple priorities simultaneously.

Responsibilities will include:

• Managing complex calendars and scheduling appointments for executives.
• Coordinating and arranging travel, including flights, accommodation, and itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening phone calls, managing emails, and acting as a primary point of contact.
• Organising and managing internal and external meetings, including minute-taking when required.
• Processing expense reports and managing departmental budgets.
• Maintaining confidential files and records with utmost discretion.
• Liaising with stakeholders at all levels, both internally and externally.
• Assisting with event planning and coordination for company functions.
• Providing general administrative support, including mail handling and office supplies management.
• Undertaking research tasks and preparing summaries as needed.
• Anticipating the needs of executives and proactively addressing them.

Essential Qualifications:

• Previous experience as an Executive Assistant or Senior Administrator, ideally supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Experience in managing complex travel arrangements.

This role requires a dedicated individual who thrives in a fast-paced environment. The successful candidate will play a pivotal role in ensuring the smooth operation of executive functions. The position is based at our client's prestigious offices in London , offering a great opportunity to work within a leading organisation.