857 Administrative Staff jobs in Flintshire

• Answer incoming calls professionally, ensuring they are dealt with appropriately.
• Identify and filter unsuitable calls, ensuring that important calls (e.g. from wholesalers, suppliers) are managed correctly and with accurate information recorded.

• Handle incoming and outgoing post, ensuring important correspondence (e.g. from HMRC, DWP, Police) is distributed promptly.
• Manage paperwork, filing, and document distribution.
• Order and maintain office supplies, including stationery, coffee, and tea.
• Liaise with and manage external service providers such as cleaners, skip collections, and cardboard collections.
• Keep accurate records of PPE (Personal Protective Equipment) issued to engineers.

• Carry out basic accounts administration tasks.
• Input financial data onto Sage software.

• Previous experience in reception, office administration is an advantage.
• Strong organisational and multitasking skills with excellent attention to detail.
• Confident and assertive - comfortable working with engineers and people at all levels.
• Professional telephone manner and strong communication skills.
• Willingness to learn and develop, with an interest in progressing into accounts/admin support.

• Manage and coordinate office operations, including reception, mail handling, and general administration.
• Schedule and manage appointments, meetings, and travel arrangements for senior staff.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain and organize office filing systems, both physical and digital.
• Assist in the management of office supplies, inventory, and vendor relationships.
• Handle incoming and outgoing communications, including phone calls and emails, in a professional manner.
• Support HR functions such as onboarding new employees and maintaining employee records.
• Assist with event planning and coordination for company meetings and events.
• Implement and maintain office procedures and policies to enhance efficiency.
• Provide general administrative support to all departments as needed.

• Proven experience as an Office Administrator or in a similar administrative role, with at least 3-5 years of experience.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong written and verbal communication skills.
• Ability to work effectively in a hybrid environment, managing tasks both remotely and on-site.
• Proactive approach to problem-solving and a keen eye for detail.
• Discretion and the ability to handle confidential information.
• Experience with basic HR administration or event planning is a plus.
• A professional and friendly demeanor.
• Relevant administrative qualifications or certifications are advantageous.

• Oversee daily office operations to ensure efficiency and functionality.
• Manage and maintain office supplies, equipment, and inventory.
• Coordinate and schedule internal and external meetings, including virtual arrangements.
• Handle incoming and outgoing mail, correspondence, and deliveries.
• Provide administrative support to staff members, including document preparation and data entry.
• Manage vendor relationships, including contractors for maintenance and supplies.
• Ensure a high standard of office presentation and a welcoming atmosphere for virtual interactions.
• Assist with travel arrangements and expense report processing.
• Maintain organised electronic filing systems and databases.
• Implement and improve administrative processes and procedures.
• Act as a point of contact for office-related queries.

• Proven experience as an Office Administrator, Senior Administrator, or similar role.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Ability to multitask and prioritise effectively in a remote setting.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Proactive problem-solving abilities.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently and manage workload efficiently.

• Manage and coordinate interview schedules for candidates across multiple hiring managers.
• Communicate professionally with candidates via email and phone, providing updates and answering queries.
• Maintain and update the applicant tracking system (ATS) with candidate information and progress.
• Prepare and send offer letters and onboarding documentation.
• Assist with the coordination of virtual onboarding activities for new hires.
• Organise and manage virtual recruitment events and career fairs.
• Ensure all candidate data is handled with strict confidentiality.
• Generate reports on recruitment metrics as required.
• Provide general administrative support to the Talent Acquisition team.
• Proactively identify opportunities to improve administrative processes within the recruitment function.

• Proven experience as an Office Administrator, Administrative Assistant, or similar role, preferably within HR or recruitment.
• Exceptional organisational and time management skills, with the ability to manage a high volume of tasks remotely.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Applicant Tracking Systems (ATS).
• Strong attention to detail and accuracy in data entry and document preparation.
• Ability to work independently, exercise initiative, and maintain a high level of professionalism.
• Discretion and ability to handle confidential information.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
• A proactive approach to problem-solving and process improvement.

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents as required.
• Screen and direct incoming calls, emails, and visitors.
• Organise and maintain filing systems, both physical and digital.
• Manage office supplies, equipment, and vendor relationships.
• Assist with the onboarding process for new employees.
• Coordinate internal and external meetings, including preparing agendas and taking minutes.
• Provide general administrative support to the wider team.
• Handle confidential information with the utmost discretion.
• Support the planning and execution of company events or initiatives.
• Assist with expense reporting and basic bookkeeping tasks.
• Ensure the office environment is well-maintained and presentable.

• Proven experience as an Office Administrator, Executive Assistant, or similar role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage workload effectively.
• High level of professionalism and a strong work ethic.
• Discretion and the ability to handle confidential information appropriately.
• Familiarity with office management procedures and basic accounting principles.
• Proactive approach and ability to anticipate needs.
• Experience in a fast-paced corporate environment is advantageous.

Our Aberdeen based client are looking to welcome a temporary Office Administrator to their team, on a part time basis.

The successful candidate will play a key role in the smooth running of the office by managing various administrative tasks, supporting departments as necessary, and assisting with the business' day-to-day office operations.

Administration Support

• Provide administrative support across all departments, helping with paperwork, document preparation and scheduling
• Assist with day-to-day office tasks.

Client Support

• Answer and direct phone calls, handle general inquiries and greet any visitors to the premises.

Data Management/Document Control Support

• Maintain and update records, databases and spreadsheets.
• Assisting with the preparation of documents, presentations and reports for the team as required.

Operations Coordination

• Assist with the organisation of meetings, book appointments and any training required for the team and maintain the shared calendar.

Accounts Support

• Provide essential assistance to the finance team with tasks such as expense tracking as well as filing as required.

Event Coordination

• Assist with company events, meetings and other gatherings, as well as coordinating logistics as required.

Reporting

• Work effectively with other members of staff to ensure a harmonious working environment
• Perform other duties which may be required as directed by your line manager or their deputy

QHSE - Standard

• Ensure all incidents or accidents are immediately reported and relevant paperwork completed
• Ensure all environmental procedures are always adhered to
• Comply with duties in relation to fire safety, as set out in the H&S Policy and fire safety plan
• Maintain good overall knowledge of Health & Safety in the workplace

Skills & Experience

• Prior experience in an administrative role
• Proficiency in MS Office (Word, Excel, Outlook and PowerPoint)
• Proficiency in SharePoint
• Excellent written and verbal communication skills
• Strong organisational skills and attention to detail
• Ability to multi-task and assist across various functions
• Ability to work independently with minimal supervision and show initiative
• Ability to work collaboratively in a team environment
• Ability to maintain confidentiality when dealing with sensitive information and act with discretion and diplomacy

James Ray Recruitment are seeking an experienced and highly organised Administrative Assistant to join a busy school office based at a local school in the Wirral area.

Previous experience working in a school office environment is preferred, as the successful candidate will be expected to confidently manage a range of administrative responsibilities from day one.

This position is offered on a full time basis to commence from October 2025 ongoing with a potential to become permanet for the right candidate.

Key responsibilities include:

• Managing reception duties and handling telephone and face-to-face enquiries
• Monitoring and recording pupil attendance
• General office administration and support
• Maintaining and updating school databases.

The ideal candidate will have strong communication and IT skills, the ability to prioritise tasks effectively, and a positive, proactive approach to working in a school setting.

The successful candidate will:
• Have excellent communication and interpersonal skills;
• Be self-motivated, organised, efficient and take initiative;
• Be able to prioritise workload to meet deadlines;
• Have good IT skills that can be used across a variety of platforms;
• Have successful experience of working in an office environment;
• Be committed to their own professional development;
• Champion the ethos and vision of the school at all times.

James Ray Recruitment specialise in finding our candidates long term & permanent placements across the UK. This business has been established by education recruitment consultants with over 20 years’ experience in the sector so can guarantee the unrivalled expertise required when finding you your ideal placement.

Why work with James Ray Recruitment?

• Unrivalled payrates
• Experienced & Dedicated consultant support.
• Bespoke pay type discussed around your individual circumstance.
• Benefits such as holiday pay, maternity, paternity, sick leave, pension etc
• Guaranteed pay options available.
• Referral schemes.

To find out more, call our team on (phone number removed).

Please be assured all conversation are conducted within the strictest confidence.

Unfortunately, due to time restrictions we cannot respond to every applicant, if we haven’t contacted you within 10 working days, please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

James Ray recruitment is a Recruitment Business having sought agreement from their clients to find candidates for these roles, in accordance with the Employment Agencies and Employment Business Regulations Act 2003. James Ray Recruitment is committed to safeguarding and promoting the welfare of children and young people. Appointments will be subject to our stringent vetting procedures, including an enhanced DBS check and references. James Ray Recruitment are an equal opportunities employer.

James Ray Recruitment are seeking an experienced and highly organised Administrative Assistant to join a busy school office based at a local school in the Wirral area.

Previous experience working in a school office environment is preferred, as the successful candidate will be expected to confidently manage a range of administrative responsibilities from day one.

This position is offered on a full time basis to commence from October 2025 ongoing with a potential to become permanet for the right candidate.

Key responsibilities include:

• Managing reception duties and handling telephone and face-to-face enquiries
• Monitoring and recording pupil attendance
• General office administration and support
• Maintaining and updating school databases.

The ideal candidate will have strong communication and IT skills, the ability to prioritise tasks effectively, and a positive, proactive approach to working in a school setting.

The successful candidate will:
• Have excellent communication and interpersonal skills;
• Be self-motivated, organised, efficient and take initiative;
• Be able to prioritise workload to meet deadlines;
• Have good IT skills that can be used across a variety of platforms;
• Have successful experience of working in an office environment;
• Be committed to their own professional development;
• Champion the ethos and vision of the school at all times.

James Ray Recruitment specialise in finding our candidates long term & permanent placements across the UK. This business has been established by education recruitment consultants with over 20 years’ experience in the sector so can guarantee the unrivalled expertise required when finding you your ideal placement.

Why work with James Ray Recruitment?

• Unrivalled payrates
• Experienced & Dedicated consultant support.
• Bespoke pay type discussed around your individual circumstance.
• Benefits such as holiday pay, maternity, paternity, sick leave, pension etc
• Guaranteed pay options available.
• Referral schemes.

To find out more, call our team on (phone number removed).

Please be assured all conversation are conducted within the strictest confidence.

Unfortunately, due to time restrictions we cannot respond to every applicant, if we haven’t contacted you within 10 working days, please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

James Ray recruitment is a Recruitment Business having sought agreement from their clients to find candidates for these roles, in accordance with the Employment Agencies and Employment Business Regulations Act 2003. James Ray Recruitment is committed to safeguarding and promoting the welfare of children and young people. Appointments will be subject to our stringent vetting procedures, including an enhanced DBS check and references. James Ray Recruitment are an equal opportunities employer.

• Manage and maintain executive calendars, scheduling appointments, and coordinating meetings.
• Prepare agendas, take minutes, and distribute meeting summaries.
• Handle incoming and outgoing correspondence, including emails, phone calls, and postal mail.
• Create, edit, and proofread various documents, reports, and presentations.
• Organize and maintain physical and digital filing systems, ensuring information is easily accessible.
• Book travel arrangements and prepare expense reports.
• Greet visitors and handle inquiries in a professional and courteous manner.
• Assist with event planning and coordination, both internal and external.
• Manage office supplies inventory and place orders as needed.
• Provide general administrative support to the team, assisting with ad-hoc tasks as required.
• Ensure efficient operation of office equipment and liaise with IT support for any issues.
• Uphold confidentiality and handle sensitive information with discretion.
• Support with data entry and database management.
• Develop and implement new administrative processes to improve efficiency.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team in a remote setting.
• Discretion and professionalism in handling confidential information.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Proactive and resourceful in problem-solving.
• Previous experience in a (specific industry, e.g., legal, financial) environment is an advantage.