795 Administrative Staff jobs in Girton

We are seeking a highly organized and detail oriented Office Administrator to join our dynamic team at Dr. Reddy’s (UK) Ltd, Cambridge supporting operations and facilities management.

Responsibilities :

You will be responsible for various administrative duties including below:

• Visitor management – In charge of front desk greeting visitors, managing log book, issuance of badges and local contact person in office management
• Maintain contractors / deliveries and direct accordingly including permit to work issuing.
• Handle all direct line telephone calls and further forwarding as necessary
• Maintain and direct both incoming and outgoing mail. Distribute incoming external post and ensure franking machine has credit. Be responsible for making sure the daily outgoing post is franked and taken to the external mail point on the Science Park. Courier service management.
• Book travel / taxis and stay as requested
• Organise booking of taxis when required.
• Responsible for order and circulation of stationary and supplies in the office
• Organise lunches / refreshments and book outside catering as and when required.
• Support in Visa application process / documentation (arranging visa invites etc.) in consultation with HR and external service providers.
• Arrange accommodation and transportation for visitors to Cambridge.
• Assist Operations Manager in Operations / Facilities administration.

EUG admin support:

• Manage mobile phone handsets and sim cards keeping IT tracker updated for audit purposes.
• Manager expense reports for senior leaders.
• Distribute as appropriate external post received at Cambridge to home based employees.
• Maintain the system for Purchase Order requests, including raising PO’s, non-PO invoices, dealing with queries, submitting invoices to Finance, assisting with invoice queries.

Qualifications : Graduate in any discipline with previous experience in Office Administration and / Front desk role.

Required Skills :

• Good to have experience in SAP to maintain purchase order requests, including raising PO’s, non-PO invoices.
• Good work experience in MS Office Suite, E-mail management, Communication platform like MS Teams for internal and external communications.

Preferred Skills :

• Must be a people’s person and build positive relationships with internal and external stakeholders.
• Excellent verbal and written communication skills.
• Keen to learn new things and take ownership of tasks proactively.
• Strong attention to detail to ensure accuracy.
• Ability to stay organised and prioritize tasks while managing multiple responsibilities.
• Handling inquiries and concerns with patience and professionalism.

About the Company : Dr. Reddy’s Laboratories Ltd. (“Dr. Reddy’s”) is a leading multinational pharmaceutical company based across global locations. Each of our 24,000 plus employees comes to work every day for one collective purpose: to accelerate access to affordable and innovative medicines because Good Health Can’t Wait. Join us and be part of our journey in EUG

• Manage office reception and general administrative duties.
• Handle incoming and outgoing correspondence and communications.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized filing systems and databases.
• Order and manage office supplies and equipment.
• Assist with basic bookkeeping and financial administration.
• Support staff with various administrative tasks.
• Ensure the office is tidy and well-maintained.

• Previous experience in an Office Administrator or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Attention to detail and accuracy in work.
• Ability to multitask and prioritize tasks effectively.
• Proactive approach and ability to work independently.

• Manage the reception desk and handle visitor inquiries.
• Answer and direct phone calls to the appropriate personnel.
• Manage incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings, appointments, and conferences.
• Prepare and distribute correspondence, memos, and reports.
• Maintain and organise office filing systems, both digital and physical.
• Order and manage office supplies and inventory.
• Assist with travel arrangements and accommodation bookings.
• Provide administrative support to management and staff as needed.
• Maintain office equipment and report any issues.
• Ensure a clean, tidy, and welcoming office environment.
• Handle basic data entry and update records.

• Proven experience in an administrative or office support role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent interpersonal skills and a professional demeanour.
• Ability to multitask and prioritise tasks effectively.
• Attention to detail and accuracy.
• Proactive attitude and ability to work independently.
• Discretion and confidentiality.
• Familiarity with office equipment operation.

• Manage incoming and outgoing mail and correspondence.
• Schedule and coordinate meetings and appointments.
• Maintain and organize filing systems, both physical and digital.
• Prepare documents, reports, and presentations using MS Office Suite.
• Answer phone calls, screen calls, and direct inquiries.
• Greet visitors and provide general information.
• Assist with basic bookkeeping and invoice processing.
• Order office supplies and manage inventory.
• Ensure the office environment is tidy and presentable.

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and ability to handle confidential information.
• Proactive attitude and attention to detail.
• Good interpersonal skills and a team-oriented approach.
• High school diploma or equivalent required; further qualifications are a plus.

• Oversee the day-to-day administrative operations of the organization.
• Manage and lead a team of administrative assistants and support staff.
• Develop and implement administrative policies and procedures.
• Manage office facilities, including maintenance, supplies, and security.
• Oversee vendor relationships and contract management for administrative services.
• Manage the administrative budget, tracking expenses and ensuring cost-effectiveness.
• Coordinate internal events, meetings, and travel arrangements for staff.
• Ensure compliance with health, safety, and environmental regulations.
• Support HR functions such as onboarding, record-keeping, and employee engagement initiatives.
• Act as a point of contact for internal and external stakeholders regarding administrative matters.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administrative management or a similar role.
• Proven leadership and team management experience.
• Strong understanding of office management principles and practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in MS Office Suite and other relevant administrative software.
• Effective communication, interpersonal, and problem-solving abilities.
• Experience with budget management and procurement processes.
• Ability to work independently and as part of a team.
• Adaptability and a proactive approach to challenges.

• Provide high-level administrative and secretarial support to senior management and academic staff.
• Manage complex calendars, schedule meetings, and arrange travel itineraries.
• Prepare agendas, take minutes, and follow up on action points from meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls, in a professional manner.
• Maintain and organize departmental records, filing systems, and databases.
• Assist with the preparation of reports, presentations, and other documents.
• Coordinate departmental events, workshops, and seminars.
• Manage office supplies and equipment, ensuring smooth operation of administrative functions.
• Liaise with internal departments and external contacts to facilitate communication and workflow.
• Support the onboarding process for new staff and visiting academics.

• Proven experience as a Senior Administrative Assistant or in a similar executive support role.
• Excellent organisational and time management skills with the ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive approach with the ability to work independently and as part of a team.
• Experience in an academic or research environment is advantageous.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.
• Attention to detail and accuracy in all aspects of work.
• Demonstrated ability to provide exceptional support to senior professionals.