44 Administrative Staff jobs in Girton
Remote Administrative Assistant
CB2 1TW Cambridge, Eastern
£15 Hourly
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and highly organised Remote Administrative Assistant to provide comprehensive support to their executive team. This is a fully remote position, offering the flexibility to work from home and contribute to the smooth operation of the business from anywhere in the UK. The ideal candidate will possess excellent organisational skills, strong communication abilities, and a proactive approach to managing diverse administrative tasks.
The primary responsibilities of this role include managing calendars and scheduling appointments, coordinating meetings, and preparing agendas and minutes. You will be responsible for handling correspondence, including emails and phone calls, and responding to inquiries in a timely and professional manner. This role requires proficiency in document preparation, including drafting, editing, and proofreading various reports, presentations, and other business documents. You will also be involved in maintaining organised filing systems, both digital and physical, ensuring easy access to important information.
Furthermore, the Remote Administrative Assistant will assist with travel arrangements, including booking flights, accommodations, and creating detailed itineraries. Expense report preparation and management will also be a key duty. You may be required to conduct research on various topics, compile data, and present findings in an organised format. Assisting with project coordination, tracking progress, and following up on action items will be integral to the role. Maintaining confidentiality and discretion when handling sensitive information is paramount.
The successful candidate will be proficient in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools. Experience with project management software and virtual collaboration tools is highly desirable. Exceptional written and verbal communication skills, along with strong interpersonal abilities, are essential for interacting effectively with internal teams and external stakeholders. You must be a self-starter, able to work independently with minimal supervision, and manage multiple priorities simultaneously while adhering to deadlines. Attention to detail and a commitment to accuracy are critical.
This part-time role offers a flexible schedule, ideal for individuals seeking to balance work with other commitments. Our client is looking for someone who is reliable, adaptable, and eager to contribute to their team's success. If you are a skilled administrative professional seeking a challenging and rewarding remote opportunity based conceptually around Cambridge, Cambridgeshire, UK , we encourage you to apply.
The primary responsibilities of this role include managing calendars and scheduling appointments, coordinating meetings, and preparing agendas and minutes. You will be responsible for handling correspondence, including emails and phone calls, and responding to inquiries in a timely and professional manner. This role requires proficiency in document preparation, including drafting, editing, and proofreading various reports, presentations, and other business documents. You will also be involved in maintaining organised filing systems, both digital and physical, ensuring easy access to important information.
Furthermore, the Remote Administrative Assistant will assist with travel arrangements, including booking flights, accommodations, and creating detailed itineraries. Expense report preparation and management will also be a key duty. You may be required to conduct research on various topics, compile data, and present findings in an organised format. Assisting with project coordination, tracking progress, and following up on action items will be integral to the role. Maintaining confidentiality and discretion when handling sensitive information is paramount.
The successful candidate will be proficient in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools. Experience with project management software and virtual collaboration tools is highly desirable. Exceptional written and verbal communication skills, along with strong interpersonal abilities, are essential for interacting effectively with internal teams and external stakeholders. You must be a self-starter, able to work independently with minimal supervision, and manage multiple priorities simultaneously while adhering to deadlines. Attention to detail and a commitment to accuracy are critical.
This part-time role offers a flexible schedule, ideal for individuals seeking to balance work with other commitments. Our client is looking for someone who is reliable, adaptable, and eager to contribute to their team's success. If you are a skilled administrative professional seeking a challenging and rewarding remote opportunity based conceptually around Cambridge, Cambridgeshire, UK , we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
CB2 1AH Cambridge, Eastern
£35000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client, a prestigious technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Cambridge, Cambridgeshire, UK . This role is essential for ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative and logistical tasks with precision and discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a polished professional demeanor. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. The successful applicant will anticipate the needs of the executives, proactively solve problems, and ensure that all administrative tasks are completed efficiently and effectively. Key responsibilities include coordinating internal and external communications, preparing agendas, taking meeting minutes, and managing office supplies and vendor relationships. A strong command of office software suites, excellent written and verbal communication skills, and the ability to multitask and prioritize effectively are paramount. Experience supporting C-suite executives in a fast-paced corporate environment is highly desirable. This is an excellent opportunity for a dedicated administrative professional to contribute to the success of a leading organization and develop their career within a supportive and dynamic team.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Serve as the primary point of contact for internal and external inquiries.
- Organize and coordinate meetings, including preparing agendas and taking minutes.
- Manage expense reporting and budget tracking for the executive office.
- Maintain filing systems and ensure proper organization of confidential information.
- Handle special projects and ad-hoc administrative tasks as required.
- Foster positive relationships with internal staff, clients, and external partners.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Proactive problem-solving skills and a resourceful approach.
- Experience in a fast-paced corporate environment is essential.
- Ability to multitask and prioritize effectively.
- Professional and polished demeanor.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
CB2 1FG Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support senior leadership in Cambridge, Cambridgeshire, UK . This role offers a hybrid work arrangement, blending essential office presence with the flexibility of remote work. You will be responsible for providing comprehensive administrative support, managing complex schedules, coordinating meetings and travel arrangements, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Key responsibilities include preparing reports and presentations, managing correspondence, liaising with internal and external stakeholders, and assisting with special projects as assigned. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Strong communication and interpersonal skills are vital for building relationships across the organization. You should be a self-starter, capable of anticipating needs and proactively resolving issues. This position requires a high degree of professionalism, reliability, and a commitment to providing outstanding support to executives. We are looking for an individual who is adept at managing diverse administrative tasks and can contribute to the smooth operation of the executive office. This is an excellent opportunity to work within a dynamic and supportive team, playing a crucial role in enabling senior leadership to focus on strategic objectives.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
CB2 1AB Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with precision and discretion. The position involves a hybrid work model, combining remote flexibility with essential in-office collaboration and support at our **Cambridge, Cambridgeshire** location.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time management.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Organise and coordinate travel arrangements, including flights, accommodation, and ground transportation.
- Handle confidential correspondence, emails, and documents with the utmost discretion.
- Prepare, proofread, and edit reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
- Organise and manage filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with the preparation of expense reports and budget tracking.
- Coordinate event logistics, such as conferences, team offsites, and client visits.
- Provide general administrative support, including answering phones, managing mail, and ordering supplies.
- Anticipate the needs of the executives and proactively address potential issues.
- Liaise with different departments to gather information and facilitate project coordination.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom).
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive attitude with strong problem-solving capabilities.
- Ability to work independently and as part of a team, adapting to changing priorities.
- Professional demeanour and strong interpersonal skills.
- Experience in a fast-paced corporate environment is highly desirable.
- Familiarity with project management principles is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
CB2 1 Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a prestigious organization in Cambridge, Cambridgeshire, UK , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is a critical role requiring discretion, meticulous attention to detail, and the ability to manage a wide range of administrative tasks efficiently. The successful candidate will be the lynchpin of executive operations, ensuring smooth workflow and effective communication.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to brand standards.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and technology setup.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries professionally.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Conduct research and prepare briefing materials for meetings and projects.
- Handle confidential information with the utmost discretion and integrity.
- Manage office supplies, inventory, and coordinate with vendors.
- Assist with expense reporting and budget tracking for executive offices.
- Provide general administrative support, including data entry, document distribution, and other ad-hoc tasks as required.
- Support event planning and execution for corporate functions and team-building activities.
- Onboard new team members by preparing necessary documentation and orientation materials.
- Proven experience as an Executive Assistant or similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a customer-service-oriented attitude.
- Ability to anticipate needs and take initiative to resolve issues proactively.
- Experience with complex international travel arrangements is a plus.
- A proactive, detail-oriented, and reliable individual.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
CB2 1AA Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client, a leading firm in Cambridge, Cambridgeshire , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth day-to-day operations of the executive office, requiring meticulous attention to detail, discretion, and excellent communication skills. The successful candidate will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with the utmost professionalism. This is a hybrid role, balancing essential in-office collaboration with remote flexibility.
You will be the primary point of contact for internal and external stakeholders, requiring a polished demeanor and the ability to anticipate needs. Responsibilities include managing correspondence, organizing events, maintaining accurate records, and assisting with special projects as assigned. The ideal candidate will possess advanced proficiency in office software, exceptional time management, and the ability to multitask effectively in a fast-paced environment. This position offers a fantastic opportunity to contribute to a dynamic team and gain exposure to high-level decision-making processes. Strong problem-solving skills and a proactive approach to identifying and resolving issues are key.
Key Responsibilities:
You will be the primary point of contact for internal and external stakeholders, requiring a polished demeanor and the ability to anticipate needs. Responsibilities include managing correspondence, organizing events, maintaining accurate records, and assisting with special projects as assigned. The ideal candidate will possess advanced proficiency in office software, exceptional time management, and the ability to multitask effectively in a fast-paced environment. This position offers a fantastic opportunity to contribute to a dynamic team and gain exposure to high-level decision-making processes. Strong problem-solving skills and a proactive approach to identifying and resolving issues are key.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and employees, clients, and other external parties.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meeting logistics, including room bookings, catering, and minute-taking.
- Handle confidential and sensitive information with discretion and integrity.
- Assist with expense reporting and invoice processing.
- Conduct research and gather information for projects and meetings.
- Support onboarding processes for new team members and manage office supplies.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Detail-oriented with strong problem-solving capabilities.
- Experience supporting multiple senior executives is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
CB2 1TF Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Executive Administrative Assistant to support their senior management team in **Cambridge, Cambridgeshire, UK**. This is a crucial role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities effectively. The successful candidate will be responsible for providing comprehensive administrative support to executives, ensuring the smooth day-to-day operation of the office. This includes managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will be the first point of contact for many stakeholders, requiring a professional and courteous demeanour.
Responsibilities will include:
Responsibilities will include:
- Managing and maintaining executive calendars, scheduling meetings, and resolving conflicts.
- Coordinating all aspects of executive travel, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritising incoming communications, including emails and phone calls.
- Organising and managing internal and external meetings, including preparing agendas and taking minutes.
- Handling confidential information with the utmost discretion.
- Managing office supplies and inventory.
- Assisting with event planning and coordination.
- Serving as a liaison between executives and employees, clients, and other external parties.
- Implementing and maintaining efficient administrative procedures.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative staff Jobs in Girton !
6
Executive Administrative Assistant
CB2 1JE Cambridge, Eastern
£35000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their dynamic organisation. This role offers a blend of in-office collaboration and remote flexibility, based in the vibrant city of Cambridge, Cambridgeshire, UK . The successful candidate will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, coordinating meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper and first point of contact.
- Organize and coordinate internal and external meetings, including venue booking, catering, and minute-taking.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking for executive projects.
- Conduct research and prepare briefings on various topics as required by executives.
- Provide logistical support for company events and conferences.
- Develop and implement efficient administrative processes and systems to improve workflow.
- Liaise with internal departments and external stakeholders to ensure effective information flow.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Excellent organisational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Ability to work independently and as part of a team.
- Experience in managing travel logistics and expense reporting.
- A degree or professional qualification in a relevant field is advantageous but not essential.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
CB2 1FT Cambridge, Eastern
£40000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client, a highly regarded academic institution in Cambridge, Cambridgeshire, UK , is seeking a polished and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position is ideal for an organised and discreet professional who excels at managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost confidentiality.
Responsibilities:
Qualifications:
This is a fully remote role requiring excellent self-management skills and the ability to maintain a high level of professionalism and productivity outside of a traditional office setting. If you are a detail-oriented and resourceful administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, attend meetings, take accurate minutes, and track action items.
- Coordinate domestic and international travel, including flights, accommodation, and ground transportation.
- Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives where appropriate.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Organise and maintain electronic and physical filing systems for easy retrieval of information.
- Conduct research and compile data for various projects and reports.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage office supplies and administrative tasks as needed in a remote environment.
- Handle confidential and sensitive information with discretion and professionalism.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and prioritise effectively.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Experience supporting multiple senior executives is advantageous.
- Familiarity with academic or research environments is a plus.
- Ability to work independently and manage workload effectively in a remote setting.
This is a fully remote role requiring excellent self-management skills and the ability to maintain a high level of professionalism and productivity outside of a traditional office setting. If you are a detail-oriented and resourceful administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
CB2 1AA Cambridge, Eastern
£30000 Annually
WhatJobs
Posted 24 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers a dynamic blend of on-site and remote work, ensuring flexibility while maintaining essential in-person support for executive functions. You will manage complex calendars, coordinate high-level meetings, prepare reports and presentations, and handle confidential information with the utmost discretion. The ideal candidate will possess exceptional communication, organizational, and interpersonal skills, with a keen eye for detail and a polished professional demeanor.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, coordinate logistics, and take minutes for executive meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Conduct research and prepare background materials for meetings and projects.
- Manage travel arrangements, including flights, accommodation, and itineraries.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage office supplies, and process expense reports.
- Provide general administrative support as needed, adapting to evolving executive needs.
- Utilize remote collaboration tools for seamless communication and task management.
Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and the ability to handle confidential information.
- Proactive mindset with the ability to anticipate needs and problem-solve.
- Professional demeanor and strong interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Flexibility to work both in the office and remotely as required.
- A minimum of 5 years of experience in a similar capacity is preferred.
This advertiser has chosen not to accept applicants from your region.
9