85 Administrative Staff jobs in Gosforth

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Arranging travel logistics, including flights, accommodation, and itineraries.
• Preparing reports, presentations, and correspondence with accuracy and attention to detail.
• Organising and maintaining filing systems, both physical and digital.
• Handling incoming and outgoing mail and communications.
• Coordinating meeting logistics, including room bookings, catering, and preparing materials.
• Acting as a liaison between executives and internal/external stakeholders.
• Managing office supplies and inventory.
• Assisting with special projects and event coordination as needed.
• Providing general administrative support to the wider team.

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Organise and coordinate internal and external meetings, including logistics, agendas, and minute-taking.
• Act as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
• Handle confidential and sensitive information with discretion and professionalism.
• Conduct research and compile data for various projects and reports.
• Manage expense reporting and invoice processing.
• Assist with event planning and coordination for executive-level functions.
• Maintain and organise digital and physical filing systems.
• Provide general administrative support to the executive team as needed.

• Manage and maintain complex executive calendars, scheduling appointments, and prioritizing meetings.
• Coordinate and arrange internal and external meetings, including logistics, agendas, and minutes.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Manage travel arrangements, including flights, accommodation, and itineraries, for executives.
• Act as a primary point of contact for internal and external inquiries, handling them with professionalism and efficiency.
• Maintain and organize physical and digital filing systems for easy retrieval of information.
• Conduct research and gather data to support executive decision-making.
• Process expense reports and manage other financial administrative tasks.
• Handle confidential information with the utmost discretion and integrity.
• Assist with special projects and initiatives as assigned by senior leadership.
• Proactively identify opportunities to improve administrative processes and efficiency.
• Ensure seamless communication flow between executives and other departments.

• Proven experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior management.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Discretion and a high level of confidentiality.
• Ability to work independently, take initiative, and manage multiple tasks simultaneously.
• Adaptability and flexibility to meet changing priorities.
• Experience in a remote work environment is highly advantageous.

Role: Administration Manager

Location: Newcastle Upon Tyne

Duration: Permanent

Salary: £32,000 - £35,000

ARM are delighted to be supporting one of our clients with the recruitment of an Administration Manager on a permanent basis.

The Admin Manager will organise all administrative activities across all departments, oversee a team of administrators, and carry out key account administration for the business.

What you’ll be doing:

• Schedule routine maintenance and emergency breakdown/remedial visits.
• Update engineers’ movement sheet as applicable.
• Ensure service reports, quotations and invoices for all departments are issued within key timescales.
• Create sales orders, purchase orders and invoices in ERP system.
• Manage customs clearance and Argos cases, maintaining required records and communications.
• Review tender opportunities daily.
• Produce and submit tender responses.
• Ensure engineers have required certification to access customer site, regularly reviewing and updating training matrix as required.
• Produce service reports and send to customers with sales invoice
• Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
• Check engineer timesheets are entered correctly, and allowances and holidays reconcile.

About you:

• Previous experience as an Administrator is essential.
• Computer skills (Microsoft package as a minimum)
• Excellent communication skills.
• Excellent organisational skills.
• Key customer account experience.
• Confident in dealing with Engineers and stakeholders at all levels.

Role: Administration Manager

Location: Newcastle Upon Tyne

Duration: Permanent

Salary: £32,000 - £35,000

ARM are delighted to be supporting one of our clients with the recruitment of an Administration Manager on a permanent basis.

The Admin Manager will organise all administrative activities across all departments, oversee a team of administrators, and carry out key account administration for the business.

What you’ll be doing:

• Schedule routine maintenance and emergency breakdown/remedial visits.
• Update engineers’ movement sheet as applicable.
• Ensure service reports, quotations and invoices for all departments are issued within key timescales.
• Create sales orders, purchase orders and invoices in ERP system.
• Manage customs clearance and Argos cases, maintaining required records and communications.
• Review tender opportunities daily.
• Produce and submit tender responses.
• Ensure engineers have required certification to access customer site, regularly reviewing and updating training matrix as required.
• Produce service reports and send to customers with sales invoice
• Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
• Check engineer timesheets are entered correctly, and allowances and holidays reconcile.

About you:

• Previous experience as an Administrator is essential.
• Computer skills (Microsoft package as a minimum)
• Excellent communication skills.
• Excellent organisational skills.
• Key customer account experience.
• Confident in dealing with Engineers and stakeholders at all levels.

• Manage and maintain executive calendars, scheduling appointments and meetings across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare, proofread, and edit documents, presentations, and reports.
• Handle all forms of correspondence, including emails, letters, and phone calls, ensuring prompt and professional responses.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Conduct online research to gather information for various projects and reports.
• Assist with the preparation and tracking of expense reports and invoices.
• Support project management activities, including task tracking and follow-up.
• Manage virtual meeting logistics, including setting up calls and distributing agendas.
• Maintain strict confidentiality regarding sensitive company information.

• Proven experience as a Virtual Administrative Assistant or in a similar administrative role.
• Excellent knowledge of office management systems and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, Slack, etc.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a remote setting.
• High school diploma or equivalent; further qualifications are a plus.

• Manage and lead a team of administrative assistants and support staff, providing guidance and performance management.
• Oversee the day-to-day operations of the office, ensuring a smooth and efficient workflow.
• Develop, implement, and maintain effective administrative policies and procedures.
• Manage office budgets, including procurement of supplies, equipment, and services.
• Oversee facilities management, ensuring a safe, secure, and functional office environment.
• Coordinate company events, meetings, and travel arrangements for staff.
• Act as a primary point of contact for building management, vendors, and service providers.
• Ensure compliance with all relevant health, safety, and legal regulations.
• Streamline administrative processes through the adoption of new technologies and best practices.
• Manage records and databases, ensuring accuracy and confidentiality.
• Support senior management with administrative tasks and projects as required.

• Proven experience (5+ years) in an administrative management or office management role.
• Demonstrated experience in leading and developing a team.
• Excellent organizational, time management, and multitasking abilities.
• Strong understanding of office operations, facilities management, and HR administration basics.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to work independently and exercise sound judgment.
• Experience in budget management and vendor negotiation.
• Knowledge of health and safety regulations in a workplace setting.
• A proactive and professional demeanor.