921 Administrative Staff jobs in Grantham

• Manage incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
• Maintain and organise physical and digital filing systems, ensuring easy retrieval of information.
• Schedule and coordinate meetings, appointments, and conference calls for various departments.
• Prepare documents, reports, and presentations as required.
• Manage office supplies inventory and place orders as needed.
• Assist with travel arrangements and expense reporting for staff.
• Provide general administrative support to the team, including data entry and record keeping.
• Onboard new employees by preparing necessary documentation and workspace arrangements (where applicable for remote setup).
• Handle day-to-day operational tasks to ensure the smooth running of the office environment.
• Liaise with vendors and service providers to manage office-related contracts and services.
• Maintain confidentiality and discretion when handling sensitive information.
• Support the team with ad-hoc administrative projects and tasks.
• Communicate effectively with colleagues and external stakeholders in a remote setting.
• Ensure efficient organisation and accessibility of resources for a distributed workforce.

• Proven experience in an administrative or office management role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication abilities.
• Ability to multitask, prioritise, and manage a varied workload effectively.
• High level of attention to detail and accuracy.
• Experience working remotely or with remote teams is a significant advantage.
• Proactive attitude and a strong work ethic.
• Ability to work independently with minimal supervision.
• Must be eligible to work in the UK.

• Answering incoming calls and greeting guests into the office.
  
  
• Generalist admin including data entry, copying and filing.
  
  
• Accepting Deliveries
  
  
• Making sure the office is fully stocked with stationary and sundries and placing orders
  
  
• Preparing meeting rooms. and managing schedules
  
  

• Relevant experience in a similar position within an office or reception is ESSENTIAL
  
  
• Warm and friendly personality and confident communicator
  
  
• Proficient with Microsoft Office, and adaptable to various IT systems
  
  
• Reliable and able to commit to full length of the assignment
  
  
• Fluent in English, verbal and written.
  
  

• Manage and maintain office supplies, ensuring adequate stock levels and ordering as needed.
• Handle incoming and outgoing mail and courier services.
• Answer and direct phone calls, take messages, and manage switchboard operations.
• Greet visitors and manage reception area.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and distribute correspondence, memos, and reports.
• Maintain and update filing systems, both physical and digital.
• Assist with basic bookkeeping and expense processing.
• Provide administrative support to various departments as required.
• Ensure the office environment is tidy, organised, and welcoming.
• Assist with event planning and coordination for company functions.

• Proven experience as an Office Administrator, Receptionist, or relevant administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise tasks effectively.
• A professional and friendly demeanour.
• Experience with office equipment (printers, scanners, copiers).
• Familiarity with basic bookkeeping principles is an advantage.
• Ability to work effectively both independently and as part of a team, adapting to hybrid working arrangements.

Office Assistant / Administrator – Melton Mowbray

This isn’t just filing papers and answering phones. It’s an admin role in a fast-moving manufacturing business , which means you’ll need to be organised, switched on, and okay with the fact that things don’t always go to plan.

Here’s the good bit: the company will support you to get your CIPD qualifications . So, if you’re interested in building a career in HR or people management, this could be the first step.

What you’ll actually be doing:

• Keeping on top of the admin that keeps the place ticking

• Helping with HR and training admin (the CIPD study will make a lot of sense here)

• Supporting managers with scheduling, reporting, and the general day-to-day stuff

• Making sure nothing slips through the cracks when things get busy (and they will)

What they need from you:

• Someone who’s organised and not easily flustered

• Good with systems (Excel, Word, databases – the usual suspects)

• Able to prioritise when everyone wants something “right now”

• A driving licence, because you’ll need to get to Melton Mowbray within 30 minutes

If you’re looking for a job where you can learn, get some qualifications under your belt, and not be bored rigid, this is worth a look.

Apply if you fancy it or get in touch with me directly (url removed) 

• Manage office operations and supplies.
• Provide administrative support to the team and executives.
• Coordinate meetings, travel, and event logistics.
• Handle incoming and outgoing communications.
• Maintain accurate records and databases.
• Serve as a liaison for staff and visitors.

• Proven experience in office administration or executive assistance.
• Proficiency in MS Office Suite and other relevant software.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Ability to maintain confidentiality and handle sensitive information.

• Manage complex calendars and schedule meetings, appointments, and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing communications via phone, email, and in person.
• Oversee office operations, including managing supplies, equipment, and vendor relationships.
• Coordinate internal and external meetings, including venue booking, catering, and minute-taking.
• Implement and maintain efficient filing and record-keeping systems, both physical and digital.
• Assist with the onboarding process for new employees.
• Handle confidential information with the utmost discretion.
• Provide administrative support for projects as required.
• Manage incoming and outgoing mail and deliveries.
• Liaise with IT support to resolve technical issues.
• Contribute to the smooth running of the office by anticipating needs and proactively addressing potential issues.
• Assist with event planning and coordination.
• Support ad-hoc administrative tasks and projects as assigned by management.

• Proven experience as an Office Administrator, Executive Assistant, or similar role, ideally within a professional services environment.
• Exceptional organizational and time-management skills, with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues at all levels.
• Ability to multitask, prioritize effectively, and work independently with minimal supervision.
• Discretion and confidentiality are paramount.
• Experience with diary management and travel coordination.
• Proactive attitude and a strong work ethic.
• Familiarity with office management software is a plus.

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