What Jobs are available for Administrative Staff in Grantham?
Showing 46 Administrative Staff jobs in Grantham
Administrative Assistant
Lincolnshire, East Midlands
£26000 - £30000 Annually
Reflect Recruitment Group
Posted 4 days ago
Job Viewed
Job Description
Are you an experienced Administrative Assistant? Are you ready to work within a highly reputable and established company in Grantham to assist their busy Sales and Accounts Department on a permanent basis? If so, this could be the perfect role for you!
This family-run business are a leading manufacturing and supplier within the Engineering sector who not only have a superb local reputation but also provide their products and support globally. Their ever-growing success is very much lead by their family values being engrained within their work ethic; something that is evident within their team on site.
A competitive package is on offer from this regarded company, with a remuneration ranging from 26,000 to 30,000 depending on experience. Working hours are Monday - Thursday 08:15 - 17:00 and Friday 08:30 - 12:30. Together with a company pension contribution, free on-site parking, all combined within a loyal and supportive team.
With this position being incredibly diverse with supporting two departments, your responsibilities shall remain incredibly varied. Your primary responsibilities shall include but won't be limited to:-
Sales Support
- Managing and maintaining the cash book.
- Liaising with customers and suppliers where necessary; aiding with support and guidance both verbally and in writing.
- Reconciliation of supplier statements and credit control.
Accounts Support
- Daily administrative activities such as processing sales orders.
- Assisting with general and specific enquiries and quotations from customers and clients alike both verbally and in writing.
- Processing documentation
In order to be considered for this position, we are seeking for a candidate who:-
- Can communicate clearly, concisely and professionally across multiple forms such face-to-face, telephone and email.
- Customer Service orientated; confident in liaising with both UK and international calls.
- Possess strong Computer skills, including Word and Excel.
- Experience of MRP/CRM Systems.
- Are highly organised, with incredible attention to detail and accuracy.
- Confident in providing quotations, processing and chasing orders.
- Hold strong numerical and analytical skills.
- Previous experience in an Accounts position with some basic accounting skills.
Are you ready to apply? If so, please email your CV toJon quoting J10343.
Reflect Recruitment Group is operating as Employment Agency under the Employment Agencies Act 1973
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0
Administrative Assistant
Nottingham, East Midlands
£23000 - £24000 annum
Delphi Care Solutions
Posted 9 days ago
Job Viewed
Job Description
Location; Nottingham (On-site only)
Reporting to : Task Force Lead
Employment Type: Full Time/Permanent
Working Hours : Monday – Friday (37.5hours/per week)
Salary : £23,000 - £24,000 (Depending on Experience )
Annual Leave : 20 days (excluding Bank Holidays)
Job Description
Delphi Care Solutions Ltd is a specialist consultancy providing strategic, compliance, and operational support to the care and education sectors. We work closely with providers and regulators to ensure services meet and exceed required standards.
We are seeking a proactive and highly organised Administrative Assistant to support the smooth running of our care consultancy operations. This role is vital in ensuring that our internal systems are up to date, communication with all stakeholders is timely and efficient and that administrative processes support the delivery of high-quality services to clients.
The ideal candidate will be confident using Microsoft Teams and other MS Office applications, able to manage multiple tasks at once and be a clear communicator – both verbal and written. You will work closely with our leadership and operations team to keep administrative systems running smoothly.
Key Responsibilities
· Maintain and organise digital files and data stored in Microsoft Teams
· Update and maintain work related documentation including a Taskforce Allocation Calendar.
· Support with providing data for invoicing and advance payment notifications
· Contact and follow up with contractors regarding potential work opportunities
· Track key milestones for project/taskforce allocations e.g. dates of site visits, report deadlines
· Manage weekly timesheet process including sending reminders, tracking and reporting
· Track contractor invoice deadlines, send reminders and follow up as needed
· Provide general administrative support as needed
Requirements
Person Specification
Essential Skills & Experience
- Proficient in Microsoft Teams, Outlook, Word and Excel
- Excellent organisation and time management skills
- Strong attention to detail and accuracy
- Proactive, flexible, self-motivated with the ability to work independently
- Clear and professional written and verbal communication
- Ability to track and manage multiple concurrent tasks effectively
- Minimum 2 years work experience in a similar administrative support role
Desirable
- Experience working in a care or consultancy environment
Additional Information
This is a dynamic role suited to someone who thrives in a fast-paced, people-centred organisation. You will be a key part of a small but growing, dedicated and passionate team, contributing to the high standards and impact of our care consultancy services .
Benefits
- Employers Pension 5% (After 3 months of joining)
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1
Administrative Assistant
Spalding, East Midlands
Westfalia Fruit
Posted 18 days ago
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Job Description
Come and join the leading #avoexperts
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2
Executive Administrative Assistant
NG1 3BG Nottingham, East Midlands
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a prominent professional services firm, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their **Nottingham, Nottinghamshire, UK** office. This is an on-site position, requiring dedication and a professional presence within the workplace. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a fast-paced environment. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential information with discretion. This role is crucial in ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Draft, proofread, and format correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, filtering and prioritising as necessary.
- Organise and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Process expense reports and manage office supplies inventory.
- Act as a gatekeeper for executive access, managing inquiries and redirecting as appropriate.
- Conduct research on various topics as requested by the executives.
- Provide general administrative support, including data entry and document management.
- Assist with event planning and logistics for internal and external meetings or functions.
- Maintain a high level of professionalism and confidentiality at all times.
- Proven experience as an Executive Administrative Assistant or similar senior support role.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Discretion and a high level of confidentiality are essential.
- Ability to multitask and prioritise workload effectively.
- A proactive and resourceful approach to problem-solving.
- Experience with calendar management and travel coordination.
- Professional demeanour and strong interpersonal skills.
- Familiarity with standard office equipment and administrative procedures.
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3
Executive Administrative Assistant
NG1 1JQ Nottingham, East Midlands
£35000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office. This position offers the flexibility of remote work, serving the **Nottingham, Nottinghamshire, UK** area. Responsibilities include:
- Managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Preparing correspondence, reports, and presentations with accuracy and professionalism.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Maintaining confidential files and records, ensuring data integrity.
- Coordinating meeting logistics, including room bookings, catering, and technical support.
- Assisting with event planning and execution as needed.
- Conducting research and compiling information for various projects.
- Managing office supplies and coordinating with vendors.
- Providing general administrative support to the executive team.
- Anticipating needs and proactively addressing potential issues.
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4
Executive Administrative Assistant
NG1 3BG Nottingham, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership from a fully remote position. This role requires exceptional attention to detail, discretion, and the ability to manage a wide range of administrative tasks efficiently.
The Executive Administrative Assistant will be responsible for managing complex schedules, coordinating meetings, handling correspondence, and ensuring the smooth day-to-day operations for the executives they support. Key duties include:
The Executive Administrative Assistant will be responsible for managing complex schedules, coordinating meetings, handling correspondence, and ensuring the smooth day-to-day operations for the executives they support. Key duties include:
- Managing and coordinating complex calendars, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, visas).
- Screening and prioritizing communications, including emails, phone calls, and mail, and drafting professional correspondence.
- Preparing and editing documents, presentations, reports, and agendas with a high degree of accuracy.
- Organizing and coordinating virtual meetings, including setting up conference calls, managing participant lists, and distributing materials.
- Conducting research and compiling information for various projects and reports.
- Maintaining confidential files and records with utmost discretion.
- Assisting with the preparation of expense reports and managing budgets for administrative tasks.
- Acting as a liaison between executives and internal/external stakeholders.
- Anticipating needs and proactively addressing potential issues to ensure efficient workflow.
- Implementing and improving administrative processes and systems for enhanced productivity.
- Providing general administrative support, including data entry and document management.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Strong interpersonal skills and the ability to build rapport with a diverse range of individuals.
- High level of discretion and professionalism in handling sensitive information.
- Ability to work independently, take initiative, and problem-solve effectively in a remote setting.
- Experience with calendar management and travel coordination is essential.
- A proactive attitude and a commitment to providing superior administrative support.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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5
Executive Administrative Assistant
NG2 1AA Nottingham, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in their **Nottingham, Nottinghamshire, UK** office. This is a fantastic opportunity to become an integral part of a dynamic team, contributing to the smooth operation of the business. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Qualifications and Skills:
This hybrid role offers a balanced approach to work, combining the benefits of in-office collaboration with the flexibility of remote work. Join us and contribute to a thriving business environment.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and visa applications, ensuring all logistics are seamless.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents to a high standard.
- Filter and prioritise incoming communications, responding to routine inquiries and escalating complex issues as appropriate.
- Maintain and organise electronic and physical filing systems, ensuring confidentiality and accessibility of information.
- Handle expense reporting and invoice processing for the executive team.
- Assist with project management tasks, tracking progress and deadlines.
- Serve as a liaison between executives and employees, clients, and other external parties.
- Undertake special projects and ad-hoc duties as assigned by management.
- Maintain a high level of professionalism and discretion at all times.
Qualifications and Skills:
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organisational and time management skills with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
- Attention to detail and a commitment to accuracy.
- Experience in event planning or project coordination is a plus.
This hybrid role offers a balanced approach to work, combining the benefits of in-office collaboration with the flexibility of remote work. Join us and contribute to a thriving business environment.
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6
Executive Administrative Assistant
NG1 3AG Nottingham, East Midlands
£28000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role offers a balance of in-office collaboration and remote flexibility, based in our client's offices in Nottingham, Nottinghamshire, UK .
Responsibilities:
The company is committed to fostering a productive and collaborative work environment, and this position is key to maintaining that standard. We are looking for someone who is adaptable, reliable, and possesses a strong work ethic. Your contribution will be vital in ensuring that our client's leadership team can focus on strategic objectives without being bogged down by administrative tasks.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time management.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Arrange travel itineraries, book accommodations, and manage expense reports.
- Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately.
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Prepare agendas for meetings, take minutes, and track action items.
- Conduct research and compile data for reports and special projects as needed.
- Liaise with internal departments and external stakeholders to ensure smooth operations.
- Manage office supplies and coordinate with vendors.
- Handle confidential information with the utmost discretion.
- Assist with event planning and coordination for team meetings or company functions.
- Provide general administrative support to the wider team as required.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and work efficiently under pressure.
- Proactive attitude and problem-solving skills.
- Experience in managing complex travel arrangements and expense reporting.
- Familiarity with CRM systems is a plus.
- A professional demeanor and strong interpersonal skills.
The company is committed to fostering a productive and collaborative work environment, and this position is key to maintaining that standard. We are looking for someone who is adaptable, reliable, and possesses a strong work ethic. Your contribution will be vital in ensuring that our client's leadership team can focus on strategic objectives without being bogged down by administrative tasks.
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7
Executive Administrative Assistant
NG1 3AH Nottingham, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
A prominent organization is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Nottingham, Nottinghamshire, UK . This is an office-based role requiring a polished professional with exceptional communication and multitasking abilities. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion. Key duties include scheduling and preparing for meetings, managing correspondence, acting as a gatekeeper, and facilitating smooth operations for the executives you support. The ideal candidate will have a proven track record as an Executive Assistant or similar role, with at least 5 years of experience supporting C-level executives. Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential, alongside strong organizational and time-management skills. You must possess outstanding interpersonal and communication skills, both written and verbal, with a keen eye for detail and accuracy. The ability to anticipate needs, work independently, and maintain composure under pressure is crucial. Experience with event planning and budget management would be an advantage. Discretion and confidentiality are paramount in this role. We are seeking an individual who is a reliable, efficient, and dedicated professional, committed to providing exceptional support. This is an exciting opportunity to be an integral part of a busy executive office and contribute to the success of the organization. A flexible and adaptable approach to tasks is required to meet the evolving demands of senior management. Your professionalism will be key in representing the executive team.
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8
Executive Administrative Assistant
NG1 1AA Nottingham, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and expanding organisation based in Nottingham, Nottinghamshire, UK , is seeking a highly organised, proactive, and discreet Executive Administrative Assistant to support their senior leadership team. This role is integral to ensuring the smooth and efficient operation of the executive office. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a key point of contact for internal and external stakeholders. This hybrid role requires a professional with exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities with utmost confidentiality.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls, proactively resolving conflicts.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritise incoming communications, responding to inquiries and directing them to the appropriate individuals.
- Organise and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Maintain organised filing systems, both physical and electronic, ensuring easy retrieval of information.
- Act as a liaison between the executive team and other departments, clients, and external partners.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and event planning as required.
- Provide general administrative support to the executive leadership team, anticipating needs and offering solutions.
- Proven experience as an Executive Assistant or in a similar senior administrative role supporting C-level executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills, with meticulous attention to detail and grammar.
- Ability to exercise sound judgment, discretion, and confidentiality.
- Proactive and resourceful, with a solutions-oriented approach to problem-solving.
- Experience in coordinating complex travel arrangements and international logistics.
- Professional and personable demeanour, capable of building rapport with a wide range of individuals.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- A willingness to take on new responsibilities and contribute to team success.
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