1843 Administrative Staff jobs in Hanwell

• Accurately process all orders from the sales team, ensuring all details are correct for a smooth handover to the contracts team.
• Maintain and update internal databases and monthly sales figures, ensuring records are consistently accurate and current.
• Provide administrative support to the sales team, including document preparation and coordination.
• Manage all incoming calls via the reception and sales lines, responding to enquiries, providing product information, and directing calls to relevant departments.
• Handle all incoming and outgoing office post, distributing to appropriate personnel and departments.
• Ensure the franking machine is operational and funded, using online portals to manage postage accounts.
• Prepare and dispatch UK and international deliveries using the franking machine and online postage systems, including samples, documents and installation parts.
• Analyse architectural drawings, specifications, and client requirements to produce and submit accurate and timely cost estimates to two members of the sales team.
• Collaborate with the sales and installation teams to ensure estimates align with product capabilities and client expectations.
• Maintain and update all databases to ensure information is current and accessible
• Keep detailed records of cost data and supplier information to ensure consistency and accuracy in all estimates.

• To have experience working in customer service and administration
• Strong organisational and time management skills
• Excellent communication skills
• The ability to collaborate effectively in a team environment.
• Resilient and adaptable, thriving in a fast-paced work environment

We are seeking an Office Administrator to join a busy construction company located on the outskirts of Bromley/Orpington. This is a full-time, office-based position (Monday to Friday, 8:00am–5:00pm).

Please note: The offices are not accessible by public transport. Applicants must have access to a car. The site is also just outside the ULEZ zone.

Role Overview

You will be part of a collaborative administrative team, supporting colleagues across the business, including projects, workshop, finance and senior management. This position offers excellent long-term development opportunities within a dynamic and friendly environment.

Key Responsibilities

• Reception duties: welcoming visitors, managing sign-in, and offering refreshments
li>Handling incoming calls and directing enquiries appropriately
• Managing post, couriers, and office supplies
• Ordering and tracking stationery and consumables
• Liaising with suppliers: placing orders, creating purchase orders, matching to deliveries, and chasing proof of delivery
• Project filing and document management across all project stages
• Database maintenance: updating contacts and company records
• Coordinating with workshop team regarding materials, deliveries, and site details
• Basic finance tasks: generating purchase orders, invoices, and reconciling with projects
• Transport requests and scheduling to meet project deadlines
• Liaising with advertising agencies regarding new leads and distributing them internally
• General administrative support for the department

Skills & Experience

• Essential: Previous office experience
• Advantageous: Experience within the construction sector
• Strong verbal and written communication skills
• Confident decision-making abilities
• Proficient in MS Word, Outlook, and Excel
• Numerate and comfortable with calculations and spreadsheets

Application Process

If you are interested in this opportunity and meet the requirements, please submit your CV. Interviews will be scheduled soon, with the ideal start date in September.

Office Administrator, Legal, Customer Service, Guildford, Surrey to £24,000

This leading conveyancing entrepreneurial business is requiring an Office Administrator due to substantial growth. The Office Administrator duties  include basic administration duties such as scanning and uploading documents, the role is important as you are also the first point of telephone contact for all potential clients and referrers. You are also responsible for interacting with and supporting our legal team every day. You will be supported, encouraged and trained so that you are prepared for all that the role requires. 

Our people are chosen very carefully not only for their experience, but also for their natural ability in encouraging and supporting their colleagues; with an innate desire to do the best that they can. They take pride in everything they do and in what we stand for. We promote a harmonious working environment and place emphasis on having fun whilst working hard.

What we are looking from you 

•    Cheerful and friendly, a calm and professional disposition 

•    Exceptional telephone manner and a willingness to go the extra mile for our clients 

•    Meticulous attention to detail with sound prioritising and organisation skills 

•    Keen to work collaboratively as part of team 

•    Self-motivated and enthusiastic 

•    Able to work under pressure and hit targets and deadlines 

•    Able to use initiative and think creatively; we want people who look to improve the way things can be done 

•    Confident with IT systems, excellent communication skills both written and verbal 

Office Administrator
Main Contractor (Design & Build / Refurbishments)
Central London
25,000 - 35,000
Full time | Monday - Friday
Immediate Start

Are you an organised and proactive individual with a keen eye for detail?

Our client is a well-established and reputable medium-sized Main Contractor based near Kingston, Surrey. Offering specialist construction solutions on Commercial Design, Build & Refurbishment projects across London and the Home Counties. (Schools, Sports & Leisure Facilities, Offices & Workspaces, Shops & Retail including some Residential)

The Opportunity:

Opening for a reliable and efficientAdministrator/Document Controller to support the office and project teams. You will play a key role in ensuring smooth day-to-day operations by managing essential administrative tasks and providing crucial support to the Estimating, Surveying, and Site teams.

Key Responsibilities:

• General office administration, including photocopying, scanning, typing, and filing.
• Managing incoming and outgoing post.
• Ordering office supplies and handling document filing.
• Compiling monthly progress reports for site meetings.
• Issuing subcontractor orders and creating project health & safety files and registers.
• Providing admin support to the Estimating and Surveying departments.
• General Adhoc office duties as required.

Skills & Requirements:

• Proficiency in Microsoft Word, including formatting and processing complex documents.
• Basic knowledge of Excel for formula creation and formatting.
• Previous use of Viewpoint EDMS ideal, not essential.
• Familiarity with Outlook, including calendar sharing.
• Experience with file-sharing platforms such as Dropbox and WeTransfer.
• Knowledge of PDF handling, including converting, merging, and splitting files.
• Strong communication skills, both written and verbal.
• Ability to create flow charts, graphs, and annotate maps/plans.
• Professional presentation and strong customer service skills.
• Ability to work efficiently both independently and as part of a team.
• Punctual, reliable, and able to prioritize workload effectively.
• Ideally, you live locally and are available for full-time office hours (Monday to Friday, 9am-5:30pm).

Benefits:

• Competitive salary DOE.
• 25 days of holiday per year.
• Contributory staff pension scheme
• Flexibility with hours for right candidate.

If you are a self-motivated individual who thrives in a dynamic office environment and wants to be part of a company with a first-class reputation for quality, I'd love to hear from you!

APPLY NOW to be considered for this role

Office Administrator, Legal, Customer Service, Guildford, Surrey to £24,000

This leading conveyancing entrepreneurial business is requiring an Office Administrator due to substantial growth. The Office Administrator duties  include basic administration duties such as scanning and uploading documents, the role is important as you are also the first point of telephone contact for all potential clients and referrers. You are also responsible for interacting with and supporting our legal team every day. You will be supported, encouraged and trained so that you are prepared for all that the role requires. 

Our people are chosen very carefully not only for their experience, but also for their natural ability in encouraging and supporting their colleagues; with an innate desire to do the best that they can. They take pride in everything they do and in what we stand for. We promote a harmonious working environment and place emphasis on having fun whilst working hard.

What we are looking from you 

•    Cheerful and friendly, a calm and professional disposition 

•    Exceptional telephone manner and a willingness to go the extra mile for our clients 

•    Meticulous attention to detail with sound prioritising and organisation skills 

•    Keen to work collaboratively as part of team 

•    Self-motivated and enthusiastic 

•    Able to work under pressure and hit targets and deadlines 

•    Able to use initiative and think creatively; we want people who look to improve the way things can be done 

•    Confident with IT systems, excellent communication skills both written and verbal 

Job Description

This is a fantastic opportunity to join a well-established company with a strong reputation for quality and customer service. You will be working as part of a supportive and friendly team where your contributions will make a real difference.

Responsibilities:

• First point of contact for customer inquiries.
• Collecting information for repairs and managing engineer schedules.
• Coordinating c.

WHJS1_UKTJ

We have an exciting opportunity to work for a nationally recognised manufacturing business, the UK's largest freshly prepared food business. They supply meals, salads, desserts, pizza and bread to leading grocery retailers including Tesco, M&S, Sainsbury's and Waitrose. Pay rates from £14.20 per hour. The role of Office Administrator is based in Park Royal, North West London.

Why work with First Call?

• Working with First Call Contract Services gives you many additional benefits!
• Money saving offers and discounts at your fingertips
• 24/7 GP helpline
• Discounted Gym membership in over 2500 gyms
• Online Payslip Access
• Personal Insurance
• Staff shop

Shifts for Office Administrator:

• 08:30 - 17:00
• Monday - Friday

Pay:

• £4.20 per hour
• Overtime paid at 1.30 per hour
• Paid weekly

Main Duties of Office Administrator:

• To enter complaints information onto the Access database. To run queries and analyse complaints data. Contact with customer complaints departments (update on customer complaints investigation)
• Investigate complaints, record findings and compile response findings
• Prepare required business reports for internal and external use allowing suitable time for amendments to be made, in-line with submission dates
• Ensure internal audits are completed as requested and to the required timescale
• Contribute to customer audits and visit's, leading in areas of expertise
• Coordinate on site and off-site calibration of equipment by liaising with approved external suppliers
• Review, verify and log calibration certificates; ensure all documentation is accurate and compliant
• Manage and maintain the centralised calibration schedule across the sites

About you:

• Attention to detail
• Good interpersonal, organisational and communication skills, both verbal and written
• The ability to analyse information and accurately record or report in a clear and competent manner
• Good IT Skills including Word, Excel, Access, Insight and PowerPoint
• The ability to work as an individual and as part of a team

This is a fantastic opportunity for the right candidates to begin a career with a company that offers genuine long-term opportunities and career development. Whilst this is a temporary position, anyone showing a high level of performance will be offered a permanent contract within 12 weeks of start date.

We are a progressive and well established Jewellery and Watch distribution company with a positive ambition to grow during the next years.

Based in West London area we now need consequently more team members to support us. We are a small team of 10 and looking for team members who want to make a difference.

Requirements

The role

• supporting the existing office members with daily admin duties
• dealing with customer enquiries over the phone and email
• order processing, invoicing and stock control
• Order picking and dispatch
• Data input
• Customer service

The candidate

• Helpful to have knowledge of the jewellery or watch market
• Proactive and self-motivated and willing to learn
• Excellent time management skills and ability to multi-task
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Sage or other accounting software knowledge would be of advantage

Benefits

We offer:

• Full-time employment
• Immediate start date
• Challenges that are constantly changing and evolving
• Chances to progress within company
• Salary 22-27K depending on experience

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• Accurately process all orders from the sales team, ensuring all details are correct for a smooth handover to the contracts team.
• Maintain and update internal databases and monthly sales figures, ensuring records are consistently accurate and current.
• Provide administrative support to the sales team, including document preparation and coordination.
• Manage all incoming calls via the reception and sales lines, responding to enquiries, providing product information, and directing calls to relevant departments.
• Handle all incoming and outgoing office post, distributing to appropriate personnel and departments.
• Ensure the franking machine is operational and funded, using online portals to manage postage accounts.
• Prepare and dispatch UK and international deliveries using the franking machine and online postage systems, including samples, documents and installation parts.
• Analyse architectural drawings, specifications, and client requirements to produce and submit accurate and timely cost estimates to two members of the sales team.
• Collaborate with the sales and installation teams to ensure estimates align with product capabilities and client expectations.
• Maintain and update all databases to ensure information is current and accessible
• Keep detailed records of cost data and supplier information to ensure consistency and accuracy in all estimates.

• To have experience working in customer service and administration
• Strong organisational and time management skills
• Excellent communication skills
• The ability to collaborate effectively in a team environment.
• Resilient and adaptable, thriving in a fast-paced work environment