1279 Administrative Staff jobs in Hucknall

• Manage incoming and outgoing mail and email, responding to queries and directing them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Maintain and organize digital filing systems, ensuring accurate and accessible records.
• Prepare documents, reports, and presentations as required.
• Manage office supplies and inventory, placing orders as needed.
• Provide administrative support to various departments and team members.
• Handle basic bookkeeping and expense tracking.
• Ensure the smooth operation of office equipment and IT systems, liaising with IT support when necessary.
• Assist with onboarding new remote employees, preparing necessary documentation.
• Maintain confidentiality and handle sensitive information with discretion.

• Manage the reception area, greeting visitors, and directing inquiries.
• Handle incoming and outgoing mail and deliveries.
• Answer and direct phone calls, manage the main switchboard, and take messages accurately.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain office filing systems, both physical and digital, ensuring information is organized and easily accessible.
• Prepare correspondence, reports, and presentations using Microsoft Office Suite.
• Manage office supplies inventory, ordering stock as needed and ensuring cost-effectiveness.
• Assist with bookkeeping tasks, such as processing invoices, expenses, and payroll data.
• Provide administrative support to various departments as required.
• Ensure the office environment is tidy, welcoming, and well-maintained.
• Manage the company’s diary and coordinate internal events.
• Uphold confidentiality and discretion in handling sensitive information.
• Assist with basic IT troubleshooting and coordinate with IT support when necessary.
• Develop and maintain positive relationships with clients, suppliers, and visitors.
• Implement and improve office procedures to enhance efficiency.

• Previous experience in an administrative or office support role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional communication and interpersonal skills, both written and verbal.
• A professional and courteous demeanor.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and identifying areas for improvement.
• Discretion and the ability to handle confidential information.
• Familiarity with office equipment such as printers, scanners, and photocopiers.
• High school diploma or equivalent; further qualifications in administration are a plus.

• Manage incoming and outgoing mail and deliveries.
• Answer phone calls, screen inquiries, and direct them to the appropriate personnel.
• Greet visitors and manage the reception area professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organise office filing systems, both digital and physical.
• Prepare correspondence, reports, and presentations as required.
• Manage office supplies inventory and order necessary items.
• Assist with basic bookkeeping and expense tracking.
• Support team members with various administrative tasks and projects.
• Ensure the office environment is tidy, organised, and welcoming.
• Handle confidential information with discretion.
• Maintain company databases and ensure data accuracy.
• Assist in the onboarding process for new employees by preparing necessary documentation.
• Coordinate with vendors and service providers for office maintenance and supplies.
• Contribute to process improvement initiatives within the administrative functions.

• Previous experience in an office administration or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• A detail-oriented approach and the ability to multitask.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and phone systems.
• Discretion in handling sensitive information.
• A positive attitude and a willingness to learn.
• Experience with hybrid working arrangements is beneficial.
• Basic understanding of administrative processes.

Part time administrator

John Whibley Ltd trading as John Whibley Holidays with Music is looking for a part time administrator to work from its office inNew Mills, High Peak, Derbyshire.

The company is a family run business founded in 1998 by John and Helen Whibley which organises 30-35 classical music holidays a year in the UK, Europe and the USA.

The administrator will work in liaison with the three .

WHJS1_UKTJ

• Manage and coordinate all administrative tasks, including email correspondence, calendar management, and scheduling meetings.
• Handle incoming and outgoing communications, acting as a primary point of contact for clients and internal teams.
• Organize and maintain digital filing systems, ensuring easy access to important documents and information.
• Prepare reports, presentations, and other documents as required by management.
• Manage travel arrangements, accommodation, and itineraries for team members.
• Coordinate virtual team events and meetings, ensuring seamless logistical execution.
• Process invoices, manage petty cash, and assist with basic bookkeeping tasks.
• Maintain office supplies inventory and arrange for timely procurement.
• Assist in onboarding new remote employees, ensuring they have the necessary resources and information.
• Implement and improve administrative processes to enhance efficiency and productivity.
• Provide general administrative support to the executive team and other departments as needed.
• Act as a virtual gatekeeper, managing inquiries and directing them to the appropriate personnel.

• Proven experience as an Office Administrator, Virtual Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively in a remote environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Experience with virtual communication tools (e.g., Zoom, Slack, Microsoft Teams).
• High level of attention to detail and accuracy.
• Ability to work independently with minimal supervision and maintain a high level of productivity.
• Familiarity with basic accounting principles and invoicing software is a plus.
• Discretion and confidentiality in handling sensitive information.
• A proactive approach to problem-solving and a willingness to take on new challenges.

Job Title Apprentice - Office Administrator (Training Provided)

Location: Loughborough

Salary: £ 19,000 per year + Company Bonus & Bonus Holiday Available.

Holiday: 18 Days + Christmas Shutdown + 4 Additional Bonus Days Available + Bank Holidays

Working hours are: 9.00am-5.00pm Monday-Friday

(On successful probation completion, 8-5 Monday Thursday and 8-12 Friday is available)

Company: Lighthouse (UK) .

WHJS1_UKTJ

Join our Research and Innovation Office  

Full-time (37 hours) and open-ended contract.   
 

This position is eligible for Dynamic Working (part working from home, part working in the office) and Flexi-Time (core hours 10am-12noon and 2pm-4pm).  

Due to the nature of the role, fully remote working is not possible. The general University principle for Dynamic Working is that staff are on site more than they are working from home.

We have an exciting opportunity for an Administrative Officer to join the Research and Innovation Office.

The Research and Innovation Office plays a leading role in shaping and delivering the University’s research and innovation activities and provides a high quality, added value and seamless service to researchers across the research development pipeline.

The Office incorporates a number of different teams that provide support for: nurturing partnerships and collaborations; identifying and applying for funding; managing research projects and assuring compliance with policy; improving the visibility of research outputs; fostering the impact, intellectual property and commercialisation of research; and the nurturing of research leadership skills through training and skills development programmes. The Research and Innovation Office also works closely with other Professional Services across the University, notably Legal Services, Registry, Student Services, Finance and HR.

The post holder will be responsible for support for wider Research and Innovation Office, including:

• Specific Functional Area Support –Recruitment & HR –Running recruitment campaigns, arranging and supporting interview days, processing sickness and leave details for the wider office, signposting RIO colleagues on to the central University HR team where required.
   
• Business & General Administration – urchasing & ordering, travel and accommodation bookings for RIO team members, booking meeting rooms & catering, general point of contact within the Research and Innovation Office for both internal colleagues and external clients.

The ideal post holder will have excellent administrative and IT skills, be able to work with accuracy and attention to detail, both individually and as part of a team. Previous experience of the Clarity Travel booking portal or the iTrent HR management system are desirable, but not essential as training will be given.

For more information about the role refer to the Job Description and Person Specification .

If you have any questions about this role, please contact

Closing date: Tuesday 26th August at midnight

Interview Date: Thursday 4th September 2025

• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize digital and physical filing systems.
• Prepare documents, presentations, and reports as required.
• Provide general administrative support to team members.
• Assist with data entry and database management.
• Manage office supplies and coordinate with vendors.
• Greet visitors and direct them appropriately.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Contribute to a positive and organized office environment.

• Proven experience in an administrative or secretarial role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• A proactive approach to problem-solving.
• Familiarity with office equipment and procedures.
• Ability to work effectively both independently and as part of a team in a hybrid setting.
• Previous experience in a consultancy or professional services firm is an advantage.

• Manage and maintain electronic and physical filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Process invoices, expense reports, and other financial documentation.
• Prepare reports, presentations, and correspondence.
• Respond to internal and external inquiries via email and phone.
• Maintain databases and update records accurately.
• Assist with event planning and coordination.
• Provide general administrative support to various departments.
• Ensure efficient office operations in a virtual environment.
• Manage office supplies and inventory (if applicable in a remote context, e.g., digital resources).

• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management or CRM systems.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a remote team.
• Proactive attitude and problem-solving capabilities.
• Familiarity with virtual collaboration tools (e.g., Slack, Zoom, Google Meet).