2053 Administrative Staff jobs in Leicestershire
Administrative Assistant
DE1 2GW Derby, East Midlands
£12 Hourly
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Posted 1 day ago
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Our client is looking for a dedicated and highly organised Administrative Assistant to join their team in **Derby, Derbyshire, UK**. This is an on-site role, focused on providing essential support to ensure the efficient functioning of the office. You will be responsible for a range of administrative tasks, including managing correspondence, scheduling appointments, maintaining records, and supporting various departments with their day-to-day operational needs. The successful candidate will be proactive, detail-oriented, and possess excellent communication skills.
Responsibilities:
Responsibilities:
- Manage and organise incoming and outgoing mail and deliveries.
- Answer telephone calls, direct enquiries, and take accurate messages.
- Greet clients and visitors in a professional and courteous manner.
- Schedule and confirm appointments, meetings, and travel arrangements for staff.
- Maintain and update office filing systems, both electronic and physical.
- Prepare documents, reports, and presentations as required.
- Assist with data entry and maintain accurate records.
- Order and maintain office supplies and stationery.
- Provide general administrative support to various departments.
- Ensure the reception area is clean, tidy, and presentable.
- Handle basic photocopying, scanning, and faxing tasks.
- Assist in the coordination of office events and meetings.
- Handle confidential information with utmost discretion.
- Liaise with external suppliers and service providers as needed.
- Support new employee onboarding with administrative tasks.
- Ensure all administrative procedures are followed correctly.
- Contribute to a positive and efficient office environment.
- Previous experience in an administrative or office support role is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- A keen eye for detail and accuracy.
- Ability to multitask and manage a varied workload effectively.
- Professional and friendly demeanour.
- Ability to work independently and as part of a team within our **Derby** office.
- Reliability and punctuality are paramount for this role.
- Experience with office equipment (printers, scanners, etc.).
- A proactive approach to problem-solving and task completion.
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0
Administrative Assistant
NG1 3AE Nottingham, East Midlands
£25000 Annually
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Posted 12 days ago
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Our client, a leading professional services firm, is seeking a highly organised and efficient Administrative Assistant to support their busy office in Nottingham, Nottinghamshire, UK . This is a crucial role responsible for ensuring the smooth day-to-day operation of the office and providing comprehensive administrative support to the team. The ideal candidate will be proactive, possess excellent communication skills, and have a keen eye for detail. You will be the first point of contact for many visitors and callers, requiring a professional and courteous demeanour. Responsibilities will encompass a wide range of administrative tasks, including:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Experience with office management systems and a good understanding of administrative best practices would be advantageous. This role requires someone who can multitask effectively, manage their time efficiently, and work independently while also being a supportive team member. We are looking for a reliable and adaptable individual who can handle diverse tasks with professionalism and discretion. This is an excellent opportunity to join a reputable organisation and develop your administrative career.
- Managing incoming and outgoing mail and deliveries.
- Answering telephone calls, screening, and directing them to the appropriate personnel.
- Greeting visitors and managing the reception area.
- Scheduling appointments, meetings, and managing calendars.
- Maintaining office supplies and organising stock.
- Filing and organising documents, both digital and physical.
- Assisting with the preparation of correspondence, reports, and presentations.
- Providing general administrative support to various departments as needed.
- Coordinating travel arrangements for staff.
- Ensuring the office environment is tidy and well-maintained.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Experience with office management systems and a good understanding of administrative best practices would be advantageous. This role requires someone who can multitask effectively, manage their time efficiently, and work independently while also being a supportive team member. We are looking for a reliable and adaptable individual who can handle diverse tasks with professionalism and discretion. This is an excellent opportunity to join a reputable organisation and develop your administrative career.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
NG1 3BB Nottingham, East Midlands
£35000 Annually
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Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is fully remote, offering flexibility and the opportunity to work from a location of your choice within the UK. You will be instrumental in managing complex calendars, coordinating travel arrangements, preparing essential documents, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, superior organizational abilities, and the capacity to anticipate needs and manage priorities effectively in a fast-paced, dynamic environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring cost-effectiveness.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking action items.
- Maintain and organize physical and digital filing systems, ensuring information is readily accessible.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Conduct research and compile information for executive decision-making.
- Manage expense reports and process reimbursements.
- Act as a liaison between executives and internal departments, as well as external clients and partners.
- Proactively identify and address potential scheduling conflicts or logistical challenges.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Maintain a professional and positive demeanor, representing the executive office effectively.
- Stay current with administrative best practices and utilize technology to enhance efficiency.
- Provide general administrative support to ensure smooth daily operations.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Experience with calendar management and travel booking systems.
- High level of discretion and ability to handle confidential information.
- Proactive problem-solving abilities and resourcefulness.
- Ability to work independently with minimal supervision in a remote setting.
- Professional and adaptable demeanor.
- Experience in (mention a relevant industry if applicable, e.g., tech, finance) is a plus.
- A strong work ethic and commitment to exceeding expectations.
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2
Executive Administrative Assistant
NG1 3AN Nottingham, East Midlands
£30000 Annually
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Posted today
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient day-to-day operations of the executive office. The ideal candidate will possess exceptional communication, multitasking, and time-management skills, with a keen eye for detail and a commitment to confidentiality.
Responsibilities:
The successful candidate will have a proven background in executive support or a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with project management tools and virtual collaboration platforms is a plus. Excellent interpersonal skills and the ability to work effectively with individuals at all levels of the organization are a must. This role requires a proactive individual who can anticipate needs and solve problems independently. A flexible approach to work is appreciated, balancing remote efficiency with essential in-office collaboration in Nottingham, Nottinghamshire, UK .
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening calls and responding to inquiries.
- Organize and execute internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage travel logistics, including booking flights, accommodation, and ground transportation, ensuring efficiency and cost-effectiveness.
- Maintain and organize filing systems, both physical and digital, ensuring easy retrieval of information.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Assist with event planning and coordination as needed.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Provide general administrative support to the wider team as required.
The successful candidate will have a proven background in executive support or a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with project management tools and virtual collaboration platforms is a plus. Excellent interpersonal skills and the ability to work effectively with individuals at all levels of the organization are a must. This role requires a proactive individual who can anticipate needs and solve problems independently. A flexible approach to work is appreciated, balancing remote efficiency with essential in-office collaboration in Nottingham, Nottinghamshire, UK .
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
DE1 1AA Derby, East Midlands
£35000 Annually
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Posted 1 day ago
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Our client, a prestigious professional services firm, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their **Derby, Derbyshire, UK** office. This hybrid role offers a dynamic working environment, balancing the need for in-person collaboration with the flexibility of remote work. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a polished professional demeanour. Key responsibilities include gatekeeping executive access, managing incoming communications, liaising with internal and external stakeholders, and proactively identifying and resolving administrative challenges. Experience supporting C-suite executives or senior management in a fast-paced environment is essential. Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required, along with strong written and verbal communication skills. You will play a crucial role in ensuring the smooth and efficient operation of the executive office, allowing senior leaders to focus on strategic priorities. If you are a highly motivated and reliable individual with a talent for administration and a commitment to excellence, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Organise and manage executive meetings, including logistics and minute-taking.
- Serve as a primary point of contact for internal and external stakeholders.
- Handle confidential information with discretion and professionalism.
- Conduct research and prepare background materials for meetings.
- Manage office supplies and administrative tasks.
- Proactively identify and address administrative issues.
- Support ad-hoc projects as required.
- Proven experience as an Executive Assistant or Senior Administrative Assistant.
- Experience supporting senior-level executives in a professional environment.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive attitude and strong problem-solving abilities.
- Ability to multitask and prioritise effectively in a hybrid work setting.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
DE24 8QN Derby, East Midlands
£30000 Annually
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Posted 1 day ago
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Job Description
Our client, a dynamic and growing organization in Derby, Derbyshire, UK , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of the executive office, requiring a blend of meticulous attention to detail and excellent interpersonal skills. The successful candidate will be adept at managing complex schedules, coordinating meetings, and handling sensitive information with discretion.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, filtering and prioritizing as necessary.
- Organize and coordinate internal and external meetings, ensuring all necessary resources and logistics are in place.
- Conduct research and prepare reports or presentations as required by senior management.
- Manage travel arrangements, including flights, accommodation, and transportation, ensuring cost-effectiveness and efficiency.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and execution for company-wide or departmental functions.
- Undertake ad-hoc administrative projects as assigned.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong ability to multitask, prioritize, and manage a demanding workload.
- Discretion and a high level of confidentiality.
- Proactive approach with a keen eye for detail.
- Ability to work effectively both independently and as part of a team.
- Experience within the Derby, Derbyshire, UK area is advantageous.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
DE1 2EW Derby, East Midlands
£30000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is based in our offices in Derby, Derbyshire, UK , and requires a full-time on-site commitment to ensure seamless operational support. You will be the primary point of contact for executive communications, managing complex calendars, coordinating meetings and travel arrangements, and preparing essential documents and presentations. Discretion, professionalism, and meticulous attention to detail are paramount in this position.
Your responsibilities will include managing correspondence, filtering emails and calls, and anticipating the needs of the executives you support. You will be responsible for organising and preparing materials for board meetings, executive retreats, and other important company events. This involves liaising with various departments and external stakeholders to ensure smooth logistical execution. Maintaining confidential records, managing expense reports, and assisting with special projects as assigned will also be key duties. You should be adept at managing multiple priorities and deadlines in a fast-paced environment.
The ideal candidate will have a proven track record as an executive assistant, supporting C-suite level executives. Exceptional organisational and time-management skills, coupled with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms, are essential. Excellent written and verbal communication skills, a polished professional demeanour, and the ability to handle sensitive information with utmost confidentiality are required. Experience in event planning and project coordination would be a significant advantage. A proactive approach, a willingness to go the extra mile, and a strong work ethic are essential for success in this vital support role.
Your responsibilities will include managing correspondence, filtering emails and calls, and anticipating the needs of the executives you support. You will be responsible for organising and preparing materials for board meetings, executive retreats, and other important company events. This involves liaising with various departments and external stakeholders to ensure smooth logistical execution. Maintaining confidential records, managing expense reports, and assisting with special projects as assigned will also be key duties. You should be adept at managing multiple priorities and deadlines in a fast-paced environment.
The ideal candidate will have a proven track record as an executive assistant, supporting C-suite level executives. Exceptional organisational and time-management skills, coupled with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms, are essential. Excellent written and verbal communication skills, a polished professional demeanour, and the ability to handle sensitive information with utmost confidentiality are required. Experience in event planning and project coordination would be a significant advantage. A proactive approach, a willingness to go the extra mile, and a strong work ethic are essential for success in this vital support role.
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6
Executive Administrative Assistant
LE3 2BF Leicester, East Midlands
£28000 annum (depe
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Posted 2 days ago
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Our client, a highly successful professional services firm, is seeking a meticulous and proactive Executive Administrative Assistant to provide comprehensive support to their senior management team. This hybrid role, based in Leicester, Leicestershire, UK , offers a blend of in-office and remote working, providing flexibility whilst ensuring crucial face-to-face collaboration. The ideal candidate will be highly organised, possess excellent communication skills, and have a keen eye for detail, managing a wide range of administrative tasks to ensure the smooth operation of the executive office. You will be a crucial point of contact, handling correspondence, managing complex schedules, and preparing essential documents.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars and appointment schedules for senior executives.
- Arrange and coordinate internal and external meetings, including booking venues, preparing agendas, and taking minutes.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, filtering and prioritizing as necessary.
- Prepare, proofread, and edit reports, presentations, and other documents.
- Conduct research and compile information as required by the executive team.
- Manage travel arrangements, including flights, accommodation, and itineraries.
- Maintain and organise physical and digital filing systems.
- Act as a liaison between executives and other internal departments or external stakeholders.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Manage office supplies and liaise with suppliers.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling software and virtual meeting platforms.
- Ability to multitask and prioritize workload effectively.
- Discretion and a high level of professionalism.
- Proactive approach and ability to anticipate needs.
- Adaptability to work effectively in both an office and remote environment.
- Must be eligible to work in the UK.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
LE1 5XZ Leicester, East Midlands
£35000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment. As a fully remote position, you will be instrumental in ensuring the smooth operation of executive functions without being physically present in an office. Your responsibilities will include managing complex calendars, scheduling meetings and appointments across different time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will handle confidential information with discretion and maintain strict confidentiality. A significant part of your role will involve preparing reports, presentations, and other documents, requiring proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. You will act as a gatekeeper and first point of contact for executives, screening calls, emails, and visitors, and directing them appropriately. The ideal candidate will have a proven track record of supporting C-level executives, demonstrating excellent time management and organizational skills. You should be a self-starter, capable of working independently with minimal supervision, and possess a proactive approach to problem-solving. Strong interpersonal skills are essential for effective collaboration with internal teams and external stakeholders. This role offers the flexibility of remote work, allowing you to contribute significantly from anywhere within the UK. We are looking for someone who thrives in a remote-first culture and can maintain high levels of productivity and professionalism. If you are a detail-oriented, adaptable, and results-driven administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. This position is based in Leicester, Leicestershire, UK , but is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
CV1 2DT Coventry, West Midlands
£28000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client, a reputable financial services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to a senior executive. This role requires a polished professional with exceptional communication, time management, and interpersonal skills. You will be responsible for managing complex schedules, coordinating travel arrangements, preparing reports and presentations, and acting as a gatekeeper to ensure the executive's time is maximized. The position is based in our client's modern offices in Coventry, West Midlands, UK .
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain the executive's demanding calendar, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and itinerary preparation.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
- Organize and manage high-level meetings, including preparing agendas, taking minutes, and distributing action items.
- Liaise with internal departments and external stakeholders on behalf of the executive.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and process invoices in a timely manner.
- Anticipate the needs of the executive and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects and ad-hoc administrative tasks as required.
- Provide a professional and welcoming point of contact for visitors and callers.
Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative support role.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
- Discretion and a high level of professionalism in handling sensitive information.
- Ability to work independently with minimal supervision and take initiative.
- Strong interpersonal skills and the ability to build rapport with colleagues and clients.
- Proactive problem-solving abilities.
- Experience in the financial services industry is a plus.
- A degree or relevant professional qualification is an advantage.
This advertiser has chosen not to accept applicants from your region.
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