What Jobs are available for Administrative Staff in Letchworth?
Showing 93 Administrative Staff jobs in Letchworth
Administrative Assistant
Huntingdon, Eastern
Labcorp
Posted 9 days ago
Job Viewed
Job Description
**Are you looking for your next administrative role?**
**Are you looking for a role that provides variety?**
Then we are looking for you!
**About LabCorp:**
As a leading contract research organization, LabCorp provides comprehensive drug development solutions for a range of industries. We are a global leader in nonclinical safety assessment, clinical trial testing and clinical trial management services. Together with our clients, we support the development of innovative, life-changing treatments.
**The Role:**
Our site in Alconbury, Huntingdon are looking for an Administration Assistant on a full time, permanent basis. Hours will be 37.5 hours per week, with core hours between 9am-4pm - hours outside of this can be flexible to suit your needs.
You will be the first point of contact for a wide variety of visitors to site, liaising with internal teams, working within our Reprographics department and organising transportation requirements.
Full training will be provided, however, experience in a previous reception or customer service role is greatly preferred due to the nature of the work.
**Duties:**
+ Working from the concierge front desk, greeting visitors and operating the switchboard for the site.
+ Managing the booking of meeting rooms and associated hospitality in line with customers requirements.
+ Booking transportation on behalf of visitors across Huntingdon, Eye and Shardlow.
+ Working within the reprographics team to include photocopying, scanning raw data, printing, binding, guillotine services and laminating
+ Distribution and reporting of TMS tickets for the Soft Services team
+ Raising purchase orders and managing invoices for Soft Services
+ Managing fleet of hire vehicles, including the associated booking systems, drivers license checks, organising servicing and repairs.
+ Other administrative duties as required
**Education requirements:**
+ GCSE level or equivalent including English and Maths
**Experience:**
+ Excellent attention to detail
+ Able work under to strict deadlines
+ Experience of working within a customer facing or administrative role
+ Experience within reprographics would be advantageous
+ Computing skills, including word processing and use of Microsoft Office packages
+ General management and interpersonal skills to participate in a positive culture and collaboration with internal teams
+ Great communication skills needed to communicate effectively at all levels internally as well as with external clients, suppliers, etc.
**What Labcorp can offer you:**
+ Competitive salary.
+ Excellent benefits package including 25 days holiday + bank holidays
+ No weekends
+ Experience working with a well-established and reputable global organization.
+ The opportunity to be part of a supportive and diverse team.
**Labcorp is proud to be an Equal Opportunity Employer:**
Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.
**We encourage all to apply**
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site ( or contact us at Labcorp Accessibility. ( ) For more information about how we collect and store your personal data, please see our Privacy Statement ( .
**Are you looking for a role that provides variety?**
Then we are looking for you!
**About LabCorp:**
As a leading contract research organization, LabCorp provides comprehensive drug development solutions for a range of industries. We are a global leader in nonclinical safety assessment, clinical trial testing and clinical trial management services. Together with our clients, we support the development of innovative, life-changing treatments.
**The Role:**
Our site in Alconbury, Huntingdon are looking for an Administration Assistant on a full time, permanent basis. Hours will be 37.5 hours per week, with core hours between 9am-4pm - hours outside of this can be flexible to suit your needs.
You will be the first point of contact for a wide variety of visitors to site, liaising with internal teams, working within our Reprographics department and organising transportation requirements.
Full training will be provided, however, experience in a previous reception or customer service role is greatly preferred due to the nature of the work.
**Duties:**
+ Working from the concierge front desk, greeting visitors and operating the switchboard for the site.
+ Managing the booking of meeting rooms and associated hospitality in line with customers requirements.
+ Booking transportation on behalf of visitors across Huntingdon, Eye and Shardlow.
+ Working within the reprographics team to include photocopying, scanning raw data, printing, binding, guillotine services and laminating
+ Distribution and reporting of TMS tickets for the Soft Services team
+ Raising purchase orders and managing invoices for Soft Services
+ Managing fleet of hire vehicles, including the associated booking systems, drivers license checks, organising servicing and repairs.
+ Other administrative duties as required
**Education requirements:**
+ GCSE level or equivalent including English and Maths
**Experience:**
+ Excellent attention to detail
+ Able work under to strict deadlines
+ Experience of working within a customer facing or administrative role
+ Experience within reprographics would be advantageous
+ Computing skills, including word processing and use of Microsoft Office packages
+ General management and interpersonal skills to participate in a positive culture and collaboration with internal teams
+ Great communication skills needed to communicate effectively at all levels internally as well as with external clients, suppliers, etc.
**What Labcorp can offer you:**
+ Competitive salary.
+ Excellent benefits package including 25 days holiday + bank holidays
+ No weekends
+ Experience working with a well-established and reputable global organization.
+ The opportunity to be part of a supportive and diverse team.
**Labcorp is proud to be an Equal Opportunity Employer:**
Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.
**We encourage all to apply**
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site ( or contact us at Labcorp Accessibility. ( ) For more information about how we collect and store your personal data, please see our Privacy Statement ( .
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0
Executive Administrative Assistant
CB2 8AA Cambridge, Eastern
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a reputable organisation in Cambridge, Cambridgeshire, UK , is looking for a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is essential in ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. Confidentiality, discretion, and exceptional communication skills are paramount, as you will be interacting with internal stakeholders, external clients, and high-profile individuals. The ideal candidate will possess a keen eye for detail, excellent multitasking abilities, and a proactive approach to anticipating needs and resolving issues before they arise. Proficiency in office productivity software, including advanced calendar management, email correspondence, and document creation, is essential. You should be adept at handling sensitive information with the utmost professionalism and integrity. This position requires a strong understanding of office procedures and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, including emails and phone calls.
- Organise and coordinate meetings, conferences, and events.
- Maintain confidential files and records with accuracy and discretion.
- Conduct research and compile data as required for executive decision-making.
- Act as a primary point of contact for internal and external enquiries.
- Assist with special projects and administrative tasks as assigned.
- Proactively identify and resolve administrative challenges.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting senior executives.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong interpersonal skills and the ability to maintain confidentiality.
- Proactive problem-solving capabilities.
- Experience with virtual meeting platforms and collaboration tools.
- Ability to work independently and as part of a team.
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1
Executive Administrative Assistant
MK9 2FN Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
We are seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of professional support. As an Executive Administrative Assistant, you will manage a wide range of administrative tasks, ensuring the smooth operation of daily activities for our executives. Your responsibilities will include calendar management, travel arrangements, preparing reports and presentations, coordinating meetings, and handling correspondence with discretion and professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, superior communication abilities, and a strong proficiency in office software. This role requires someone who is resourceful, adaptable, and capable of working independently with minimal supervision in a remote setting. Responsibilities include:
- Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
- Organizing and preparing materials for meetings, including agendas and background documents.
- Taking accurate minutes during meetings and distributing them promptly.
- Conducting research and compiling information as needed for executive projects.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with a high degree of discretion.
- Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
- Anticipating the needs of executives and proactively addressing them.
- Assisting with special projects as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent calendar management and travel coordination skills.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Ability to handle confidential information with discretion and professionalism.
- Resourceful, proactive, and able to work independently in a remote setting.
- Strong problem-solving skills and attention to detail.
- Experience with project coordination is a plus.
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2
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£40000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to a senior executive. This is a pivotal role requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be responsible for managing the executive's calendar, coordinating travel arrangements (both domestic and international), preparing correspondence and reports, and liaising with internal and external stakeholders on behalf of the executive. Your duties will include screening calls and emails, preparing meeting agendas and minutes, conducting research, and managing special projects as assigned. The ideal candidate will possess strong communication and interpersonal skills, with the ability to anticipate needs and provide proactive support. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. As this is a fully remote position, excellent time management, self-discipline, and the ability to work independently while maintaining strong connections with the executive and team are critical. You will need to be adaptable, resourceful, and capable of handling a wide range of tasks with efficiency and discretion. We are looking for a dedicated and polished professional who can effectively manage the administrative aspects of the executive's role, allowing them to focus on strategic priorities. This is an excellent opportunity to provide high-level support in a flexible, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and prepare materials for meetings, including agendas and minutes.
- Conduct research and gather information for various projects and initiatives.
- Handle confidential information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage special administrative projects as assigned by the executive.
- Ensure efficient workflow and provide proactive administrative support.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
- Discretion and ability to handle confidential information appropriately.
- Proactive approach, with the ability to anticipate needs and problem-solve independently.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
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3
Senior Administrative Assistant
MK14 5BH Milton Keynes, South East
£28000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team. This role is based in Milton Keynes, Buckinghamshire, UK and offers a hybrid working model, blending office presence with remote flexibility. The ideal candidate will be instrumental in providing comprehensive administrative support to a busy department, ensuring the smooth day-to-day operation of various functions.
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills, with the ability to interact professionally with all levels of staff and external visitors.
- Discretion and a high level of confidentiality.
- A proactive and resourceful attitude, with a keen eye for detail.
- Ability to work independently and as part of a team.
- Experience in managing office supplies and vendor relationships is a plus.
- A minimum of 3-5 years of relevant experience.
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4
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£35000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Milton Keynes, Buckinghamshire, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include gatekeeping executive communications, scheduling meetings and appointments, making travel arrangements (flights, hotels, transfers), processing expenses, and preparing meeting agendas and minutes. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. The ideal candidate will have extensive experience supporting C-suite executives, demonstrating a high level of professionalism, initiative, and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. You should possess excellent organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. A proactive approach to problem-solving and a strong sense of confidentiality are paramount. This is a demanding but rewarding role offering the opportunity to work closely with top leadership and contribute to the success of the organisation. You will be expected to anticipate needs, manage multiple projects simultaneously, and maintain a calm and composed demeanor under pressure. A strong work ethic and a commitment to delivering high-quality support are essential for success in this position. This role provides a unique insight into high-level decision-making and strategic planning.
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5
Remote Administrative Assistant
CB2 1TW Cambridge, Eastern
£15 Hourly
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a meticulous and highly organised Remote Administrative Assistant to provide comprehensive support to their executive team. This is a fully remote position, offering the flexibility to work from home and contribute to the smooth operation of the business from anywhere in the UK. The ideal candidate will possess excellent organisational skills, strong communication abilities, and a proactive approach to managing diverse administrative tasks.
The primary responsibilities of this role include managing calendars and scheduling appointments, coordinating meetings, and preparing agendas and minutes. You will be responsible for handling correspondence, including emails and phone calls, and responding to inquiries in a timely and professional manner. This role requires proficiency in document preparation, including drafting, editing, and proofreading various reports, presentations, and other business documents. You will also be involved in maintaining organised filing systems, both digital and physical, ensuring easy access to important information.
Furthermore, the Remote Administrative Assistant will assist with travel arrangements, including booking flights, accommodations, and creating detailed itineraries. Expense report preparation and management will also be a key duty. You may be required to conduct research on various topics, compile data, and present findings in an organised format. Assisting with project coordination, tracking progress, and following up on action items will be integral to the role. Maintaining confidentiality and discretion when handling sensitive information is paramount.
The successful candidate will be proficient in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools. Experience with project management software and virtual collaboration tools is highly desirable. Exceptional written and verbal communication skills, along with strong interpersonal abilities, are essential for interacting effectively with internal teams and external stakeholders. You must be a self-starter, able to work independently with minimal supervision, and manage multiple priorities simultaneously while adhering to deadlines. Attention to detail and a commitment to accuracy are critical.
This part-time role offers a flexible schedule, ideal for individuals seeking to balance work with other commitments. Our client is looking for someone who is reliable, adaptable, and eager to contribute to their team's success. If you are a skilled administrative professional seeking a challenging and rewarding remote opportunity based conceptually around Cambridge, Cambridgeshire, UK , we encourage you to apply.
The primary responsibilities of this role include managing calendars and scheduling appointments, coordinating meetings, and preparing agendas and minutes. You will be responsible for handling correspondence, including emails and phone calls, and responding to inquiries in a timely and professional manner. This role requires proficiency in document preparation, including drafting, editing, and proofreading various reports, presentations, and other business documents. You will also be involved in maintaining organised filing systems, both digital and physical, ensuring easy access to important information.
Furthermore, the Remote Administrative Assistant will assist with travel arrangements, including booking flights, accommodations, and creating detailed itineraries. Expense report preparation and management will also be a key duty. You may be required to conduct research on various topics, compile data, and present findings in an organised format. Assisting with project coordination, tracking progress, and following up on action items will be integral to the role. Maintaining confidentiality and discretion when handling sensitive information is paramount.
The successful candidate will be proficient in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools. Experience with project management software and virtual collaboration tools is highly desirable. Exceptional written and verbal communication skills, along with strong interpersonal abilities, are essential for interacting effectively with internal teams and external stakeholders. You must be a self-starter, able to work independently with minimal supervision, and manage multiple priorities simultaneously while adhering to deadlines. Attention to detail and a commitment to accuracy are critical.
This part-time role offers a flexible schedule, ideal for individuals seeking to balance work with other commitments. Our client is looking for someone who is reliable, adaptable, and eager to contribute to their team's success. If you are a skilled administrative professional seeking a challenging and rewarding remote opportunity based conceptually around Cambridge, Cambridgeshire, UK , we encourage you to apply.
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6
Executive Administrative Assistant
MK9 2FZ Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to contribute to a high-performing team from anywhere in the UK. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing presentations and reports, and handling confidential information with discretion. Your role will involve acting as a gatekeeper, liaising with internal and external stakeholders, managing correspondence, and ensuring smooth day-to-day operations for the executives you support. You will be expected to anticipate needs, solve problems independently, and maintain a high level of professionalism at all times. The ideal candidate will have extensive experience in executive support, with a proven ability to manage multiple priorities in a fast-paced environment. Exceptional communication, interpersonal, and organizational skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is a must. Experience with project management or event coordination is a plus. This role requires a strong sense of initiative, discretion, and the ability to work autonomously. You will be a trusted partner, enabling executives to maximize their effectiveness. As a remote employee, you will leverage digital platforms for communication, task management, and document sharing. Your ability to maintain confidentiality and foster strong working relationships virtually will be crucial. Responsibilities:
- Manage and coordinate complex calendars and schedules for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expenses and process invoices.
- Conduct research and gather information as required.
- Proactively identify and resolve administrative challenges.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote setting.
- Proactive problem-solving abilities.
- Experience with project management tools or event planning is a plus.
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7
Executive Administrative Assistant
MK1 3FF Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
A prestigious organisation in Milton Keynes, Buckinghamshire, UK is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This pivotal role demands exceptional organisational skills, discretion, and the ability to manage a wide range of administrative and secretarial duties efficiently. The ideal candidate will be a master of multitasking, possess excellent communication skills, and thrive in a fast-paced corporate environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails, calls, and mail, referring issues to the appropriate personnel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Maintain and organize confidential files and records, ensuring accuracy and accessibility.
- Assist with the preparation of budgets and expense reports.
- Conduct research and compile data for various projects and reports as required.
- Act as a primary point of contact between executives and internal/external stakeholders.
- Manage office supplies and ensure smooth day-to-day office operations.
- Provide general administrative support, including photocopying, filing, and data entry.
- Handle special projects and ad-hoc assignments as requested by executives.
- Liaise with clients and visitors, ensuring a professional and welcoming experience.
- Proactively identify and address potential issues or conflicts in scheduling or logistics.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively, with minimal supervision.
- Strong problem-solving abilities and a resourceful approach.
- Experience in event coordination and meeting management is a plus.
- Familiarity with corporate travel booking systems.
- A professional and polished demeanour.
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8
Executive Administrative Assistant
MK9 2 Milton Keynes, South East
£35000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This hybrid role, based in **Milton Keynes, Buckinghamshire, UK**, offers a crucial blend of in-office support for key meetings and collaborative tasks, alongside the flexibility of remote work. You will be instrumental in ensuring the smooth operation of the executive office, managing complex schedules, coordinating travel, preparing documents, and acting as a primary point of contact. Exceptional communication skills, discretion, and a meticulous attention to detail are paramount for this position.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting high-level executives. Join a reputable firm that values efficiency and executive support.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Organize and manage executive files, records, and databases with utmost confidentiality.
- Prepare agendas for meetings, take minutes, and track action items.
- Handle confidential information with discretion and professionalism.
- Manage office supplies, equipment, and vendor relationships.
- Assist with event planning and coordination for executive events and offsites.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support as required.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and ability to handle sensitive information.
- Proactive approach with strong problem-solving abilities.
- Experience with calendar management and travel coordination.
- Ability to work independently and as part of a team in a hybrid work environment.
- Professional demeanor and strong interpersonal skills.
- Based in or willing to commute to **Milton Keynes, Buckinghamshire, UK**, for hybrid working days.
This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting high-level executives. Join a reputable firm that values efficiency and executive support.
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9