What Jobs are available for Administrative Staff in Longbridge?
Showing 128 Administrative Staff jobs in Longbridge
Foundation Office Administrative Assistant
Warwick, West Midlands
WARWICK SCHOOL
Posted today
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Job Description
Warwick Schools Foundation is seeking to appoint a Foundation Office Administrative Assistant to support the work of the central charity's executive office, known as 'the Foundation Office'.
The post-holder will work closely in a team comprising Personal Assistant to the Foundation Principal, the Bursar, the Governance Manager (currently on maternity leave), and the Foundation Office Administrator.
The Foundation Office Administrative Assistant will play a key role in ensuring the successful operations of the Foundation Office.
The successful applicant will demonstrate exceptional attention to detail, possess strong ability to handle confidential information with discretion, and the capacity to effectively multitask and manage priorities. Proficient in Microsoft skills like Excel, Word, and PowerPoint.
Please refer to the attached Applicant Information Pack for a detailed job description and further details.
Should you wish to for this role please complete both parts of the application form and send to
The closing date for applications is Monday 27th October 2025 at 09:00am.
Interviews will be held on Thursday 6th November 2025.
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0
Administrative Assistant
B3 2AB Birmingham, West Midlands
£23000 Annually
WhatJobs
Posted 12 days ago
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Job Description
Our client, a reputable organisation based in the heart of **Birmingham, West Midlands, UK**, is seeking a detail-oriented and highly organised Administrative Assistant to join their busy office. This is a key role supporting the smooth running of daily operations, ensuring efficient communication and record-keeping. The successful candidate will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, maintaining databases, preparing reports, and providing general support to the team. This role requires a proactive individual with excellent communication and interpersonal skills, a strong command of office software (Microsoft Office Suite, particularly Word, Excel, and Outlook), and the ability to multitask effectively in a fast-paced environment. You will act as the first point of contact for visitors and callers, demonstrating professionalism and excellent customer service at all times. This hybrid role offers a balance of working from home and in the office, promoting flexibility while maintaining team cohesion and collaboration. Key responsibilities include:
We are looking for someone who is a natural problem-solver, possesses excellent time management skills, and has a keen eye for detail. A minimum of 1-2 years of experience in an administrative role is preferred, although outstanding candidates with transferable skills will be considered. You should be adaptable, able to work independently and as part of a team, and committed to maintaining confidentiality. This is an excellent opportunity to develop your administrative career within a supportive and professional environment. Our client values their employees and offers opportunities for professional development and growth within the organisation.
- Managing and responding to emails and phone calls.
- Organising and maintaining filing systems, both physical and digital.
- Scheduling meetings, appointments, and travel arrangements.
- Preparing documents, presentations, and reports.
- Data entry and updating records accurately.
- Assisting with invoicing and basic bookkeeping tasks.
- Ordering office supplies and managing inventory.
- Providing general administrative support to management and staff.
- Greeting visitors and directing them appropriately.
- Contributing to the continuous improvement of administrative processes.
We are looking for someone who is a natural problem-solver, possesses excellent time management skills, and has a keen eye for detail. A minimum of 1-2 years of experience in an administrative role is preferred, although outstanding candidates with transferable skills will be considered. You should be adaptable, able to work independently and as part of a team, and committed to maintaining confidentiality. This is an excellent opportunity to develop your administrative career within a supportive and professional environment. Our client values their employees and offers opportunities for professional development and growth within the organisation.
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1
Executive Administrative Assistant
WV1 1AB Wolverhampton, West Midlands
£28000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote operational structure. This position requires exceptional attention to detail, discretion, and the ability to manage a wide range of administrative tasks efficiently. The successful candidate will be responsible for managing complex calendars, scheduling meetings, arranging travel, and preparing correspondence and reports. You will act as a key point of contact, liaising with internal and external stakeholders, and ensuring smooth communication flow. Responsibilities include organizing and maintaining digital filing systems, processing expense reports, and coordinating project-related administrative support. This is a remote-first role, demanding strong self-management skills, excellent communication via digital platforms, and the ability to anticipate needs and solve problems proactively. You must be proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. A minimum of 3-5 years of experience supporting senior executives is essential. The ideal candidate will be adaptable, possess outstanding interpersonal skills, and have a professional demeanor. If you are a motivated and resourceful administrator looking for a challenging and rewarding fully remote opportunity, where you can contribute significantly to executive efficiency, we want to hear from you. This role offers the flexibility of working from home while being an integral part of a highly efficient team.
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2
Executive Administrative Assistant
CV1 2GT Coventry, West Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role offers a balance between remote work flexibility and essential in-office collaboration, based in Coventry, West Midlands, UK . You will be instrumental in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion.
Responsibilities:
Qualifications:
This role demands a reliable and resourceful individual who can anticipate needs and provide seamless support. If you are a motivated administrative professional looking for a challenging and rewarding hybrid opportunity, we encourage you to apply.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails, and responding to inquiries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and coordinate internal and external meetings, ensuring all logistical requirements are met, including booking rooms, catering, and AV equipment.
- Take accurate minutes at meetings and track action items to ensure follow-through.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Manage and maintain electronic and physical filing systems, ensuring efficient retrieval of information.
- Process expense reports and manage departmental budgets.
- Conduct research on various topics as requested by executives.
- Assist with special projects and initiatives as needed.
- Maintain strict confidentiality regarding sensitive company information.
- Provide general administrative support, including mail handling, photocopying, and managing office supplies.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
- Excellent organizational and time-management skills with a high degree of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment.
- Discretion and a high level of professionalism in handling confidential matters.
- Proactive approach to problem-solving and a keen eye for identifying potential issues.
- Experience with event coordination and travel management is a plus.
- Familiarity with office management procedures and basic accounting principles.
This role demands a reliable and resourceful individual who can anticipate needs and provide seamless support. If you are a motivated administrative professional looking for a challenging and rewarding hybrid opportunity, we encourage you to apply.
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3
Executive Administrative Assistant
WV1 1AA Wolverhampton, West Midlands
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Qualifications:
This is a fantastic opportunity to join a dynamic organisation based in Wolverhampton, West Midlands, UK . The role offers a blend of in-office and remote work, providing flexibility while maintaining team cohesion. We are looking for someone who is adaptable, efficient, and eager to contribute to the success of our executive team.
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, including emails and phone calls, screening and directing them appropriately.
- Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
- Maintain confidential files and records with utmost discretion.
- Assist with travel bookings, including flights, accommodation, and ground transportation.
- Conduct research and compile data for various projects and reports.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage office supplies and equipment, ensuring adequate stock levels.
- Provide general administrative support, such as photocopying, scanning, and filing.
- Assist with event planning and coordination for company functions.
- Act as a point of contact for visitors and clients.
- Process expense reports and manage petty cash.
- Uphold a professional and courteous demeanour at all times.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and confidentiality.
- Ability to multitask and work under pressure.
- High school diploma or equivalent; further qualifications are a plus.
- Familiarity with modern office equipment and software.
- A proactive approach to problem-solving.
- Ability to work effectively both independently and as part of a team.
This is a fantastic opportunity to join a dynamic organisation based in Wolverhampton, West Midlands, UK . The role offers a blend of in-office and remote work, providing flexibility while maintaining team cohesion. We are looking for someone who is adaptable, efficient, and eager to contribute to the success of our executive team.
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4
Executive Administrative Assistant
WV1 1AA Wolverhampton, West Midlands
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly growing tech startup, is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is crucial for ensuring the smooth operation of executive functions and facilitating efficient communication across the organization. As an integral part of our fully remote workforce, you will manage a wide range of administrative tasks, acting as the first point of contact for internal and external inquiries. Your responsibilities will include managing complex calendars, coordinating meetings and appointments, preparing agendas and minutes, and handling sensitive correspondence with the utmost discretion. You will also be responsible for making travel arrangements, processing expense reports, and maintaining organized digital filing systems. The ideal candidate is a meticulous planner with exceptional time management skills and the ability to anticipate needs and proactively address challenges. Proficiency in standard office software suites and virtual collaboration tools is essential. You should possess excellent written and verbal communication skills, a keen eye for detail, and a professional demeanor. This role demands a high level of autonomy, reliability, and a commitment to maintaining confidentiality. The ability to multitask effectively and adapt to changing priorities in a fast-paced environment is key. We are looking for someone who can not only manage tasks but also contribute to improving administrative processes and workflows to enhance overall executive efficiency.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Process expense reports and manage reimbursement procedures.
- Prepare agendas and take minutes for executive meetings, ensuring follow-up on action items.
- Maintain organized and up-to-date digital filing systems for all executive documentation.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and prepare reports as needed.
- Proactively identify and resolve administrative issues before they impact executive productivity.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Exceptional organizational and time management skills, with the ability to multitask.
- Strong attention to detail and accuracy.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and take initiative.
- Experience in a fast-paced, startup environment is a plus.
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5
Remote Administrative Assistant
CV1 2GN Coventry, West Midlands
£22000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client is looking for a highly organized and detail-oriented Remote Administrative Assistant to provide comprehensive support to their team. This fully remote position requires an individual who is self-motivated, efficient, and capable of managing multiple tasks with minimal supervision. You will be instrumental in ensuring the smooth day-to-day operations of the business by handling a variety of administrative duties from the comfort of your own home. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining digital filing systems. Strong proficiency in standard office software, excellent communication skills, and a proactive approach are essential. The ideal candidate will be adept at using virtual collaboration tools and have a proven track record of reliability and accuracy in previous administrative roles.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare, format, and proofread documents, reports, and presentations.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Organize and maintain digital filing systems and databases.
- Assist with the preparation of meeting agendas and minutes.
- Conduct research and compile information as needed.
- Manage online expense reporting and invoice processing.
- Provide general administrative support to various departments.
- Utilize virtual collaboration tools to maintain communication and workflow.
- Ensure timely completion of assigned administrative tasks.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication abilities.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently and as part of a remote team.
- High attention to detail and accuracy.
- Discretion in handling confidential information.
- Familiarity with project management software is a plus.
- A dedicated home office setup with reliable internet connectivity.
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6
Executive Administrative Assistant
WV1 1AB Wolverhampton, West Midlands
£28000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership at their offices in Wolverhampton, West Midlands, UK . This is a full-time, office-based position requiring exceptional attention to detail and discretion. The successful candidate will manage complex calendars, schedule meetings, arrange travel, and handle correspondence with professionalism and efficiency. Responsibilities include preparing reports, presentations, and other documents, as well as maintaining organised filing systems, both physical and digital. You will be the first point of contact for many internal and external stakeholders, requiring excellent interpersonal and communication skills. The role involves managing office supplies, coordinating with vendors, and assisting with event planning. A key aspect of this position is anticipating the needs of executives and proactively resolving issues before they arise. You should be adept at multitasking, prioritising tasks effectively, and working under pressure to meet deadlines. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is essential, as is a solid understanding of general office procedures. Experience with database management and CRM systems is a plus. We are seeking a candidate with a strong work ethic, a positive attitude, and the ability to maintain confidentiality. This is a critical role supporting the smooth operation of the executive office. Location: Wolverhampton, West Midlands, UK . Qualifications: Proven experience as an Executive Administrative Assistant or in a similar senior administrative role. Excellent organisational and time-management skills. Strong written and verbal communication abilities. High level of proficiency in Microsoft Office Suite. Ability to handle sensitive information with discretion. High school diploma required; further education or certifications in office administration are advantageous.
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7
Senior Administrative Assistant
CV1 5RN Coventry, West Midlands
£28000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team in Coventry, West Midlands, UK . This role is crucial in ensuring the smooth day-to-day operations of the office and providing comprehensive support to a team of executives. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key responsibilities include:
The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in a similar administrative role, preferably supporting senior management, is highly desirable. This is an excellent opportunity for an individual seeking to advance their administrative career in a supportive and challenging environment. The successful candidate will thrive on taking initiative and contributing to the overall success of the team. While this role offers some flexibility with a hybrid working model, regular presence in the Coventry office will be required for key collaborative activities and team engagement. We are committed to fostering a positive and inclusive workplace culture.
Key responsibilities include:
- Managing executive diaries, scheduling appointments, and resolving conflicts.
- Organising and preparing agendas for meetings, taking minutes, and tracking action items.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
- Handling incoming and outgoing correspondence, including emails, mail, and phone calls, ensuring prompt and professional responses.
- Maintaining and organising physical and digital filing systems for easy retrieval of information.
- Preparing and editing documents, reports, and presentations using Microsoft Office Suite.
- Assisting with budget tracking and expense report processing.
- Liaising with clients, suppliers, and other stakeholders, providing a high level of service.
- Providing general administrative support, such as photocopying, scanning, and data entry.
- Assisting with onboarding new team members and maintaining employee records.
- Proactively identifying areas for improvement in administrative processes and implementing solutions.
- Supporting ad-hoc projects as required by senior management.
The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in a similar administrative role, preferably supporting senior management, is highly desirable. This is an excellent opportunity for an individual seeking to advance their administrative career in a supportive and challenging environment. The successful candidate will thrive on taking initiative and contributing to the overall success of the team. While this role offers some flexibility with a hybrid working model, regular presence in the Coventry office will be required for key collaborative activities and team engagement. We are committed to fostering a positive and inclusive workplace culture.
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