1463 Administrative Staff jobs in North East

• Oversee and execute a wide range of administrative tasks, including managing correspondence, scheduling meetings, and coordinating travel arrangements.
• Develop and implement efficient administrative processes and systems to support remote operations.
• Manage virtual office supplies, equipment, and vendor relationships.
• Provide administrative support to senior management and other team members as needed.
• Assist with onboarding new employees by ensuring they have the necessary administrative resources.
• Maintain digital filing systems and ensure accurate record-keeping.
• Coordinate internal communication flow and disseminate information effectively across the team.
• Manage expense reporting and invoice processing.
• Act as a point of contact for administrative queries from team members.
• Identify opportunities for improving administrative efficiency and effectiveness within a remote setting.

• Proven experience in an administrative or office management role, with a strong preference for experience in remote settings.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Strong communication and interpersonal skills, with the ability to interact professionally with colleagues at all levels.
• High level of attention to detail and accuracy.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Ability to work independently and proactively solve problems.
• Discretion and the ability to handle confidential information.
• A strong understanding of administrative best practices.
• Relevant certifications or qualifications in administration are a plus.

Key Responsibilities:

Qualifications:

Why Join Us?

We are an equal-opportunity employer and welcome applications from all qualified individuals.

Office Administrator & Receptionist

26,000 plus bonus and profit share scheme, Outskirts of Knaresborough, 23 days holiday plus bank holidays, early finish on Thursday & Friday, free food and on site events, social events, health cash plan, free on site parking, employee discount, training and progression available.

Due to internal promotion we are looking for a friendly and customer focused administrator for this interesting and varied Office Administrator & Receptionist role.

You will be the face and voice of the company as you will be the first point of contact for all visitors and incoming calls. Training will be provided but we are looking for someone who is friendly, confident on a computer and keen to be part of a busy office team. You will spend 2 days of the week on the front reception desk and then 3 days sat in the busy sales and administration office. You will have good organisational and administration skills as you will be providing administrative support to various departments including HR, Sales operations and accounts.

Office Administrator & Receptionist Responsibilities will include:

• Meeting and greeting clients and visitors to the site
• Answer all incoming calls and transfer calls through the switchboard
• Ensure all visitors sign in & following health and safety procedures
• Arrange booking and setting up meeting rooms
• Provide refreshments for visitors
• Ensure the entrance area is tidy and welcoming at all times
• Provide administrative support to multiple departments
• Liaising withservice providers
• Processing orders
• maintaining accurate client records
• Updating CRM
• Day to day administration operations

Requirements for this role:

• Have a good level of English and maths, GCSE or equivalent
• Good IT skills and competent with Microsoft Office & Teams
• Professional and friendly telephone manner
• Excellent customer service skills
• Good organisational and time management skills
• Previous experience in a front of house reception position
• Previous office administration experience
• Able to multi task

This is a full time office based role, you will work 39 hours per week alongside a friendly team of people. If you are interested in this role please don't delay in applying as we are arranging interviews immediately!

Due to the volume of applicants if we have not contacted you within 14 days you may not have been successful for this position but please feel free to give us a call to discuss similar roles.

Travail has been established since 1977 and has branches nationwide. Our Harrogate branch was opened in 1995 and has five specialist consultants who each deal with different market sectors.
Working closely with candidates from all market sectors we are confident in matching the right people for the right jobs.

Travail Employment Group Ltd is acting as an Employment Agency in relation to this vacancy.

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare agendas, take minutes, and distribute action items for various meetings.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Organize and maintain physical and electronic filing systems, ensuring confidentiality and accessibility.
• Handle expense reporting and processing for executives.
• Act as a liaison between executives and internal departments, as well as external clients and partners.
• Assist with event planning and coordination for company functions and meetings.
• Conduct research and gather information as needed for various projects.
• Provide general administrative support to the executive team as required.

• Proven experience as an Executive Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Professional appearance and positive attitude.
• Ability to work independently with minimal supervision and as part of a team.
• Experience in managing complex travel arrangements and international logistics.
• A keen eye for detail and accuracy.

• Manage and coordinate complex diaries, appointments, and travel arrangements for senior staff.
• Organise and prepare agendas, minutes, and documentation for meetings.
• Handle incoming and outgoing correspondence, including emails, mail, and phone calls, in a timely and professional manner.
• Maintain and update filing systems, both physical and digital, ensuring easy retrieval of information.
• Prepare reports, presentations, and other documents as required.
• Manage office supplies, equipment, and facilities, ensuring adequate stock levels and functionality.
• Provide support for HR-related administrative tasks, such as onboarding and record-keeping.
• Act as a liaison between departments and external contacts.
• Assist in the planning and execution of office events and functions.
• Identify and implement improvements to administrative processes and procedures.

• Proven experience in a senior administrative or office management role.
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive attitude and problem-solving abilities.
• Experience in managing office budgets and procurement is desirable.
• Familiarity with HR administration procedures is a plus.
• Ability to work effectively both independently and as part of a team in a hybrid environment.
• Minimum of a Level 3 qualification in Business Administration or a related field.

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them to the appropriate individuals.
• Organise and oversee the logistics for executive meetings, including room bookings, catering, and minute-taking.
• Handle confidential information with the utmost discretion and integrity.
• Manage expense reporting and reconcile corporate credit card statements.
• Conduct research and gather information for various projects and initiatives.
• Maintain office supplies and manage vendor relationships.
• Provide general administrative support, including filing, scanning, and data entry.

• Proven experience in a senior administrative or executive assistant role.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management skills with the ability to multitask effectively.
• Exceptional written and verbal communication skills.
• Discretion and the ability to handle confidential information.
• Ability to work independently and as part of a team.
• A proactive approach with a solutions-oriented mindset.
• Experience with virtual meeting platforms (e.g., Zoom, Teams) is advantageous.

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for internal and external meetings, board meetings, and executive sessions.
• Handle all aspects of executive travel logistics, including flights, accommodation, visas, and itineraries.
• Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives where appropriate.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Organise and maintain confidential filing systems, both physical and digital.
• Conduct research and compile information for executive projects and initiatives.
• Manage expense reporting and reconciliation for assigned executives.
• Act as a liaison between executives and internal/external stakeholders, building strong working relationships.
• Anticipate needs and proactively address potential issues, ensuring seamless workflow.
• Manage event planning and coordination for executive offsites, team events, and client visits.
• Maintain discretion and confidentiality regarding all company and personal information.
• Continuously seek ways to improve administrative processes and increase efficiency.
• Provide support for onboarding new team members or assisting with HR-related administrative tasks.

• Proven experience (5+ years) as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with strong attention to detail.
• High level of discretion, professionalism, and confidentiality.
• Ability to work independently, proactively, and with minimal supervision in a remote setting.
• Experience in international travel coordination and expense management.
• Familiarity with project management principles is a plus.
• Relevant certifications or diplomas in business administration or secretarial studies are advantageous.
• A proactive approach to problem-solving and a positive, can-do attitude are essential.

• Lead, mentor, and manage the administrative support team, overseeing their performance and development.
• Develop, implement, and refine administrative policies and procedures to enhance efficiency and effectiveness.
• Oversee the management of office facilities, ensuring a safe, organised, and productive work environment.
• Manage budgets for administrative departments, controlling expenses and ensuring cost-effectiveness.
• Coordinate with external vendors and service providers, negotiating contracts and ensuring the delivery of quality services.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels and optimal utilisation.
• Provide high-level administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
• Organise and manage company events, meetings, and conferences, ensuring seamless execution.
• Oversee the handling of correspondence, filing systems, and record-keeping, ensuring accuracy and confidentiality.
• Implement and manage office technology solutions, including communication systems and databases.
• Act as a primary point of contact for internal and external stakeholders on administrative matters.
• Ensure compliance with company policies and relevant legislation.
• Contribute to continuous improvement initiatives within the administrative functions.
• Support HR functions as needed, such as onboarding new employees and maintaining personnel records.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.
• Minimum of 5 years of progressive experience in administrative management or office management.
• Proven leadership and team management skills.
• Strong organisational and time management abilities, with excellent attention to detail.
• Proficiency in office management software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in budget management and vendor negotiation.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to multitask and prioritise effectively in a dynamic environment.
• Knowledge of HR administrative processes is a plus.
• Discretion and ability to handle confidential information.

• Manage and maintain complex calendars and schedules for senior management and teams.
• Coordinate and arrange meetings, including venue booking, catering, and preparing agendas and minutes.
• Prepare, edit, and proofread various documents, reports, presentations, and correspondence.
• Manage incoming and outgoing mail and communications, ensuring timely distribution.
• Assist with travel arrangements, including booking flights, accommodation, and transportation.
• Maintain and organize office filing systems, both physical and digital.
• Provide support for office facilities management, including liaising with vendors and suppliers.
• Handle confidential information with the utmost discretion.
• Act as a point of contact for internal and external stakeholders, professionally representing the organization.
• Support the onboarding process for new employees, including preparing necessary documentation.
• Contribute to the development and implementation of administrative procedures and policies.
• Undertake ad-hoc administrative projects as required.

• Proven experience in a senior administrative or executive assistant role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team in a hybrid environment.
• Discretion and a high level of professionalism.
• Experience in managing complex scheduling and travel arrangements.
• Attention to detail and a commitment to accuracy.
• Ability to adapt to changing priorities and workloads.
• Familiarity with office management principles and practices.
• A proactive approach to problem-solving and anticipating needs.