1323 Administrative Staff jobs in Oxford

Office Administrator Job Overview

An exciting opportunity has become available for a reliable and detail-oriented Office Administrator to join a busy head office team. This is a varied position covering administration, compliance, HR, customer service, facilities, training, and IT support.

Key responsibilities:

• Greet visitors and act as the first point of contact
• Manage office facilities, fleet, insurances, and supplies
• Provide HR admin support (with external HR provider)
• Lead on audits, inspections, and compliance checks
• Set up new suppliers/customers and manage contracts
• Organise training and track renewal dates
• Coordinate risk assessments and H&S reporting
• Provide first-line IT support and escalate when needed

Office Administrator Job Requirements

• 2+ years' experience in a similar administrative role
• GCSE (or equivalent) in Maths & English (A-C)
• Strong communication and customer service skills
• High attention to detail
• Ability to work independently and as part of a team
• Flexible, proactive approach with the ability to prioritise tasks
• Experience with industry-specific accreditations

• Salary: 28,000 - 30,000
• Monday to Friday, 08:00 - 16:30 (30-min lunch)
• A varied role in a supportive team environment
• Full benefits to be discussed

Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy.

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries.

We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.

We are seeking a highly organised Office Administrator to join a fantastic organisation on a part-time basis . The Office Administrator will pay a key part in ensuring the smooth running of day-to-day business operations.

20 hours per week across 5 days - flexible start and finish times available with the option to work from home on a Friday. Full time equivalent salary is 28,000 - 29,000 per annum.

Benefits:

• 25 days Annual Leave, increasing with length of service
• Gym and retail discounts
• Private health and travel insurance
• Cycle to work and electric vehicle schemes
• Life assurance and income protection
• Personal development programme

As the Office Administrator , you will be responsible for:

• Supporting the directors with weekly, monthly and quarterly reporting.
• Manage billing administration.
• Providing support to credit control; liaising with clients and following up on outstanding balances.
• Manage inventory, overseeing the ordering of office equipment and stock.
• Producing customer quotes.
• Support general office administration.
• Assisting with procurement administration.
• Handling incoming calls and emails.

The successful Office Administrator will have the following related skills / experience:

• Previous experience in an administrative, finance or office support role.
• Strong organisational skills.
• Confident working with numbers and reports.

• Manage incoming and outgoing mail, emails, and phone calls, directing enquiries appropriately.
• Maintain and organise departmental filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents, reports, and presentations as required.
• Manage office supplies, stationery, and equipment, ensuring adequate stock levels.
• Assist with event organisation, including booking venues, catering, and logistics.
• Provide reception duties, welcoming visitors and ensuring security protocols are followed.
• Process invoices and expense claims, liaising with the finance department.
• Support new staff onboarding processes.
• Maintain databases and update records accurately.
• Handle confidential information with discretion and integrity.
• Liaise with other departments and external contacts.

• Proven experience in an administrative or office support role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• A proactive approach to problem-solving and a meticulous attention to detail.
• Discretion and the ability to handle confidential information.
• Experience with database management is an advantage.
• Familiarity with academic or research environments is a plus.
• Professional and courteous demeanour.

• Manage reception and visitor inquiries.
• Handle incoming and outgoing mail and deliveries.
• Maintain office supplies and manage inventory.
• Schedule meetings and manage calendars.
• Provide administrative support to staff and management.
• Assist with HR administration, including onboarding and record-keeping.
• Coordinate company events and meetings.
• Manage travel arrangements for staff.
• Ensure office facilities are well-maintained and organized.
• Liaise with vendors and service providers.

• Previous experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Proactive attitude and problem-solving skills.
• Experience with HR administrative tasks is a plus.
• Ability to work independently and as part of a team.

We are seeking a highly organised Office Administrator to join a fantastic organisation on a part-time basis . The Office Administrator will pay a key part in ensuring the smooth running of day-to-day business operations.

20 hours per week across 5 days - flexible start and finish times available with the option to work from home on a Friday. Full time equivalent salary is £28,000 - £29,000 per annu.

WHJS1_UKTJ

Are you a friendly, positive person with a proven track record in office administration? Do you have an exceptional telephone manner and strong organisation skills?

We have registered an exciting temporary assignment, supporting the Office Manager with front-of-house duties and general administration in a fast-paced and varied role.

The working hours are generally Monday to Friday, 8:30am to 3:30pm each day, with an unpaid lunch break.  

Due to the nature of the role, a DBS check may be required. Please only apply if you are happy to work on this basis.

Please note, this is a temporary position paid on a weekly PAYE basis. This role will start immediately, so sadly candidates with a lengthy notice period cannot be considered.

Temporary Office Administrator Responsibilities

• Document production, answering the telephone and signing in visitors
• Maintain manual and computerised records/management information systems

• Purchase ledger support, invoicing and interacting with suppliers and vendors
• Liaising with other staff members and departments
• Filing, scanning and photocopying

Temporary Office Administrator Rewards

Alongside a competitive hourly rate, the successful candidate will receive the following benefits:

• Holiday pay
• Valuable experience in a highly regarded organisation

The Company

This client has a remarkable reputation and fosters a friendly, welcoming culture.

Temporary Office Administrator Requirements

• Proven experience in an administrative role, ideally within the education sector.
• Financial acumen, previous experience of invoice processing and accounts support.
• Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with a professional and confident telephone manner.
• Proven ability to organise, prioritise, and manage multiple tasks effectively under pressure.

Location

This assignment is based in Kidlington. There is onsite parking.

Apply today, either online or directly to:

Hannah Bush | Allen Associates | (url removed)

INDBOOST

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter

• Oversee daily office operations, ensuring a smooth and efficient working environment.
• Manage office supplies inventory, ordering, and distribution.
• Coordinate facility maintenance, repairs, and vendor services.
• Act as the primary point of contact for staff regarding administrative and facilities-related queries.
• Organize and schedule internal and external meetings, preparing necessary documentation and refreshments.
• Manage the reception area, greeting visitors and handling incoming calls and correspondence.
• Assist with onboarding new employees, including workspace setup and administrative paperwork.
• Maintain office filing systems, both physical and digital, ensuring easy retrieval of information.
• Support project teams with administrative tasks, document management, and coordination.
• Liaise with IT support to ensure seamless technology operations within the office.
• Implement and enforce office policies and procedures.
• Manage the company's travel arrangements and accommodation bookings.
• Process invoices and expense claims, ensuring accuracy and timely submission.
• Contribute to office budget management and cost-saving initiatives.
• Organize company events and social activities.

Job description & Person Specification 

BGA is the aftermarket division of the British Gaskets Group. We are a world leading original equipment gasket and engine component manufacturer and distributor to many of the world’s vehicle and industrial factories. BGA’s mission is to supply the world aftermarket with a full range of original quality engine components. Our ranges are some of the best in Europe with a total of over 30,000 references. Located in Swindon with excellent transport links to the M4, Bristol is approximately 40 miles to the west and London 82 miles to the east. 

BGA are looking for a talented individual to develop and provide excellent service to new and current customers.  The Administrator will be responsible for working with all areas of the business to maximise the distribution of the BGA brand.  The successful candidate must possess a hands-on attitude regarding problem solving and show a willingness to learn at speed. 

Key Responsibilities: 

• p>Processing of Export pallet and Express orders daily 

• Invoicing Export Express and Irish parcel shipments that are required to be shipped 

• Invoicing Export Pallet orders and dealing with Export Documentation for customs clearance 

• Assisting with booking export orders for shipment 

• Understand the product and logistical offer in order to provide excellent Customer Service 

• Respond to internal and external enquiries via email and phone 

• Raising Export credit notes when required 

• Manage and add new customer accounts into Exchequer and MACS 

• Assisting with all incoming telephone calls in a professional and competent manner 

Training & Experience

Essential 

li>

Experience using MS Office Software ( Word, Excel, Outlook) 

• Strong excel skills 

• Experience in export shipments 

Desirable

• Experience within the automotive aftermarket sector 

• Experience customer service/ Export advisor 

• Experience in Export Documentation (COO, EUR1, T1)

Knowledge & Personal skills 

li>

Fluent in English 

• Excellent communication and collaboration skills 

• Highly motivated 

• Team working, able to build strong relationship  

  /li>

• Exceptional time management skills 

• An ability and genuine passion to develop the business 

• Be able to represent BGA in a professional manner

he role is based in our Swindon office and will be required to work in the office Monday to Friday

Working hours: 9am to 5.15pm

What We Offer You: 

Competitive Salary

Environment: Work from our modern Swindon offices. 

Growth Opportunities: Be part of an ambitious, fast-growing company. 

Supportive Team: Join a close-knit group that values fresh ideas, innovation, and teamwork 

Workplace pension 

28 days holiday (including bank holidays) 

On-site parking, Drinks & Fruit complimentary, Service gifts for 5,10,15 plus years 

Increased holiday for long service. 

Job description & Person Specification 

BGA is the aftermarket division of the British Gaskets Group. We are a world leading original equipment gasket and engine component manufacturer and distributor to many of the world’s vehicle and industrial factories. BGA’s mission is to supply the world aftermarket with a full range of original quality engine components. Our ranges are some of the best in Europe with a total of over 30,000 references. Located in Swindon with excellent transport links to the M4, Bristol is approximately 40 miles to the west and London 82 miles to the east. 

BGA are looking for a talented individual to develop and provide excellent service to new and current customers.  The Administrator will be responsible for working with all areas of the business to maximise the distribution of the BGA brand.  The successful candidate must possess a hands-on attitude regarding problem solving and show a willingness to learn at speed. 

Key Responsibilities: 

• p>Processing of Export pallet and Express orders daily 

• Invoicing Export Express and Irish parcel shipments that are required to be shipped 

• Invoicing Export Pallet orders and dealing with Export Documentation for customs clearance 

• Assisting with booking export orders for shipment 

• Understand the product and logistical offer in order to provide excellent Customer Service 

• Respond to internal and external enquiries via email and phone 

• Raising Export credit notes when required 

• Manage and add new customer accounts into Exchequer and MACS 

• Assisting with all incoming telephone calls in a professional and competent manner 

Training & Experience

Essential 

li>

Experience using MS Office Software ( Word, Excel, Outlook) 

• Strong excel skills 

• Experience in export shipments 

Desirable

• Experience within the automotive aftermarket sector 

• Experience customer service/ Export advisor 

• Experience in Export Documentation (COO, EUR1, T1)

Knowledge & Personal skills 

li>

Fluent in English 

• Excellent communication and collaboration skills 

• Highly motivated 

• Team working, able to build strong relationship  

  /li>

• Exceptional time management skills 

• An ability and genuine passion to develop the business 

• Be able to represent BGA in a professional manner

he role is based in our Swindon office and will be required to work in the office Monday to Friday

Working hours: 9am to 5.15pm

What We Offer You: 

Competitive Salary

Environment: Work from our modern Swindon offices. 

Growth Opportunities: Be part of an ambitious, fast-growing company. 

Supportive Team: Join a close-knit group that values fresh ideas, innovation, and teamwork 

Workplace pension 

28 days holiday (including bank holidays) 

On-site parking, Drinks & Fruit complimentary, Service gifts for 5,10,15 plus years 

Increased holiday for long service.