61 Administrative Staff jobs in Oxford
Executive Administrative Assistant
Posted today
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Remote Administrative Assistant
Posted 6 days ago
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As a Remote Administrative Assistant, you will be responsible for a wide range of administrative tasks crucial to the smooth functioning of the business. Your duties will include managing calendars and scheduling appointments, coordinating meetings and virtual events, preparing documents and presentations, handling correspondence via email and phone, and maintaining organized digital filing systems. You will also assist with travel arrangements, process invoices and expenses, and liaise with internal teams and external stakeholders.
The ideal candidate possesses a strong understanding of office management and administrative procedures. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) are essential. You must demonstrate excellent written and verbal communication skills, with impeccable attention to detail and accuracy. A self-starter attitude, with the ability to work independently, prioritize tasks effectively, and manage time efficiently in a remote setting, is paramount. You should be discreet and capable of handling confidential information with professionalism.
This role requires someone who is adaptable, resourceful, and committed to providing high-quality support. You will play a key role in ensuring that administrative processes are efficient and effective, contributing directly to the company's success. Our client offers a supportive remote work environment and opportunities for professional development. If you are a meticulous planner, a problem-solver, and thrive in an organized, results-oriented setting, this role is ideal for you. Join a dedicated team that values efficiency and commitment, and contribute to a dynamic work environment. This position allows you to leverage your administrative expertise while enjoying the flexibility of remote work, making it an attractive proposition for skilled professionals.
Senior Administrative Assistant
Posted 10 days ago
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Job Description
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for senior executives.
- Prepare agendas, take minutes, and distribute notes for departmental meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and physical mail, ensuring timely and professional responses.
- Organize and manage travel arrangements, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and other documents, ensuring accuracy and adherence to company branding.
- Maintain confidential filing systems and databases, ensuring information is accurate and accessible.
- Assist with budget management, processing invoices, and tracking expenses.
- Coordinate event planning and logistics for departmental meetings, seminars, and conferences.
- Act as a liaison between the senior management team and other departments, external stakeholders, and visitors.
- Proactively identify and resolve administrative issues and implement process improvements.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Ensure office supplies are adequately stocked and managed.
- Proven experience as a Senior Administrative Assistant, Executive Assistant, or in a similar high-level support role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience with calendar management, travel coordination, and event planning.
- Ability to work independently and as part of a team in a hybrid work environment.
- A proactive approach to problem-solving and a keen eye for detail.
- Previous experience within an academic or research setting is highly desirable.
- Professional demeanor and strong interpersonal skills.
Executive Administrative Assistant
Posted 11 days ago
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Job Description
Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential and sensitive information with discretion.
- Manage office supplies, equipment, and vendor relationships.
- Assist with expense reporting and budget tracking.
- Conduct research and gather information as needed.
- Support event planning and coordination for executive-level functions.
- Maintain organized filing systems, both electronic and physical.
- Anticipate needs and proactively address potential issues.
- Proven experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to prioritize and manage multiple tasks effectively.
- Strong interpersonal skills and the ability to build rapport quickly.
- Proactive and resourceful with excellent problem-solving abilities.
- Experience in event planning and travel coordination is a plus.
- Familiarity with office management systems and procedures.
- Bachelor's degree in Business Administration or a related field is preferred.
Executive Administrative Assistant
Posted 14 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives.
- Handle confidential information with the utmost discretion and integrity.
- Serve as a primary point of contact for internal and external stakeholders.
- Organize and manage executive-level meetings, including preparing agendas and taking minutes.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and process invoices.
- Anticipate the needs of the executives and proactively address them.
- Maintain organized filing systems, both physical and digital.
- Assist with ad-hoc projects and administrative tasks as required.
- Proven experience (5+ years) as an Executive Administrative Assistant or in a similar high-level support role.
- Experience supporting C-suite executives is a mandatory requirement.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and tact.
- Ability to multitask, prioritize, and manage workload effectively in a remote setting.
- Strong problem-solving skills and the ability to work independently.
- Experience with calendar management and travel coordination for senior leadership.
- A proactive and 'can-do' attitude.
Executive Administrative Assistant
Posted 20 days ago
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Job Description
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and correspondence with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with the preparation of reports, financial statements, and other documents.
- Conduct research and gather information as needed for executive projects and meetings.
- Maintain confidential files and records with utmost discretion.
- Handle expense reporting and manage office supplies or necessary remote working equipment.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Proactively identify and address potential issues or conflicts in scheduling or logistics.
- Provide general administrative support, ensuring efficient daily operations for the executive team.
Qualifications:
- Proven experience (5+ years) as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organisational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Discretion and confidentiality are paramount.
- Ability to work independently, anticipate needs, and take initiative.
- Strong problem-solving skills and a proactive attitude.
- Experience in coordinating complex travel arrangements.
- Familiarity with startup environments or the tech industry is a plus.
- Must be comfortable working remotely and have a reliable internet connection.
If you are a highly motivated and detail-oriented administrative professional seeking a challenging and rewarding remote role, we encourage you to apply.
Executive Administrative Assistant
Posted 22 days ago
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Job Description
Responsibilities:
- Managing and coordinating complex calendars, scheduling meetings, appointments, and conference calls for executives.
- Arranging domestic and international travel, including flights, accommodation, and itinerary planning.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Coordinating meeting logistics, such as room bookings, catering, and technology setup.
- Taking meeting minutes and distributing them in a timely manner.
- Conducting research and compiling information for various projects and assignments.
- Managing expense reports and assisting with budget tracking.
- Serving as a primary point of contact for internal and external stakeholders.
- Maintaining and organizing physical and electronic filing systems.
- Anticipating the needs of executives and proactively addressing them.
- Maintaining strict confidentiality and exercising sound judgment in handling sensitive information.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with all levels of staff, clients, and visitors.
- High level of accuracy and attention to detail.
- Ability to multitask, prioritize, and work effectively under pressure.
- Discretion and a strong sense of confidentiality.
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- A proactive approach and a willingness to take initiative.
- Relevant administrative qualifications or certifications are a plus.
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Executive Administrative Assistant
Posted 22 days ago
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Job Description
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings efficiently.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and communications, prioritizing and disseminating information appropriately.
- Organize and manage meeting logistics, including room bookings, catering, and AV setup.
- Take accurate meeting minutes and track action items for follow-up.
- Serve as a point of contact for internal and external stakeholders.
- Manage sensitive and confidential information with the utmost discretion.
- Assist with ad-hoc projects and administrative tasks as assigned.
- Maintain office supplies and manage vendor relationships as needed.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Excellent command of the English language, both written and verbal.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management skills.
- Strong interpersonal skills and ability to build rapport with colleagues and clients.
- Ability to work independently and as part of a team.
- High level of discretion and professionalism.
- Experience with CRM or ERP systems is a plus.
- Minimum of a high school diploma or equivalent; further education is advantageous.
Executive Administrative Assistant (Remote)
Posted 3 days ago
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Job Description
You will be tasked with preparing reports, presentations, and other documents, ensuring accuracy and professional presentation. Expense report processing and budget tracking for the executive team will also fall under your purview. Proactively identifying and resolving administrative issues before they arise is key to success in this role. Maintaining strict confidentiality regarding sensitive information is paramount. You will also be involved in special projects as assigned by the executives, requiring strong organizational and problem-solving skills. Effective communication and the ability to build rapport quickly with diverse individuals are essential.
The ideal candidate will have a proven track record as an Executive Assistant, Senior Administrator, or in a similar high-level support role, with at least 5 years of experience supporting C-suite executives. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are required. Outstanding written and verbal communication skills, meticulous attention to detail, and a strong sense of urgency and professionalism are necessary. The ability to multitask, prioritize effectively, and work independently in a remote setting is crucial. A proactive mindset, resourcefulness, and a commitment to providing a high level of support are essential qualities for this demanding yet rewarding position. This is a unique opportunity to contribute significantly to the efficiency and success of our executive team from a remote environment.
Executive Administrative Assistant - Remote
Posted 6 days ago
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Job Description
Key responsibilities include:
- Managing and coordinating complex calendars for multiple senior executives, including scheduling meetings, appointments, and calls across different time zones.
- Arranging domestic and international travel, including flights, accommodation, visas, and ground transportation, ensuring all logistics are seamless.
- Preparing, editing, and proofreading a wide range of documents, presentations, and reports, ensuring accuracy and professionalism.
- Acting as the primary point of contact for internal and external stakeholders, screening calls and correspondence, and managing communications efficiently.
- Organizing and preparing materials for meetings, taking minutes, and following up on action items.
- Handling expense reporting and processing invoices accurately and in a timely manner.
- Conducting research and gathering information as required by senior executives.
- Maintaining confidential files and records with utmost discretion.
- Proactively identifying and resolving administrative challenges to ensure efficient operations.
- Assisting with special projects and ad-hoc administrative tasks as needed.
To be successful in this role, you will have a minimum of 5 years of experience providing high-level administrative support, preferably within a remote setting. Exceptional organizational and time-management skills are a must, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Strong written and verbal communication skills, a meticulous attention to detail, and the ability to work independently and prioritize effectively are essential. A calm demeanor under pressure and a commitment to delivering exceptional support are key attributes.