1260 Administrative Staff jobs in Oxford

Office Administrator

Salary : 27,000 - 30,000 per annum

Benefits: 25 days holiday, pension, bonus scheme, flexible working

Employment Type : Permanent

Location: Chesham / High Wycombe / Amersham

OfficeAdministrator Overview
This is an excellent opportunity for an office administrator who will focus on working within the sales admin and finance teams,to join a growing engineering & manufacturing business based in the High Wycombe / Amersham area. The business design and manufacture a range of complex medical systems which are sold internationally.

The office administrator will join a small team of admins who manage the sales teams administration and paperwork. You will also work alongside the finance manager to aid with finance related administrative work. They anticipate the split being roughly 60% sales admin and 40% finance - although this will change week to week.

This is a full time, permanent role. Ideally they are looking for someone to work 10am - 6pm Monday to Friday (this allows maximum coverage between members of the team) however there might be some flexibility for the right person.

Office Administrator Requirements

• A few years of experience working in an office environment, ideally within an engineering or manufacturing business
• Administration and/or finance experience
• Any exposure with sales order processing is advantageous
• A strong eye for detail
• Great communication and interpersonal skills
• Strong numerical and mathematicalskills

If you are interested in this OfficeAdministrator position please get in touch ASAP.

Your new company
An opportunity has arisen for an organised and detail-focused Administrator to join a small team. This role is central to keeping day-to-day operations running smoothly, with a mix of administrative tasks, supplier coordination, and event support.

Your new role

• Responding to supplier and member enquiries and maintaining accurate CRM records
• Managing inbox communications, updating website content, and producing weekly reports
• Assisting with the planning and administration of annual trade events
• Providing general office support, including finance admin and stakeholder liaison
  
  

What you'll need to succeed

• Excellent attention to detail and strong organisational skills
• Confident communicator across multiple channels
• Comfortable using CRM systems and basic digital tools
• A flexible, proactive team player with a hands-on approach
  
  

What you'll get in return

• A friendly and collaborative working environment
• Company pension scheme
• Half-day Fridays
  
  

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Sales & Office Administrator
Hybrid | 28,000-30,000 + Quarterly Bonus | Full-Time, perm / ON site parking - located in Chesham

Are you a detail-driven, proactive multitasker who thrives in a dynamic environment? We're looking for an Operations & Office Administrator to play a vital role in supporting our Operations Director and ensuring the seamless execution of administrative functions across the business.
This is a fast-paced and highly varied role that requires ownership, initiative, and a knack for keeping things running like clockwork.

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  Managing weekly stock orders and maintaining accurate inventory records using Sage 200
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  Handling delivery paperwork and coordinating inbound stock updates with 3PL warehouses and our Internal Sales team
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  Liaising with the factory to track delays and share updates internally
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  Processing supplier invoices and updating customer price lists in Excel and Sage
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  Maintaining up-to-date records of certifications, insurance, contracts , and supplier documentation
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  Administering the company vehicle fleet : MOTs, insurance, AA memberships, repairs, DVLA checks
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  Coordinating travel arrangements for management and staff (hotels, taxis, flights)
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  Supporting employee onboarding/offboarding : issuing equipment, managing returns, updating HR records
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  Ordering office supplies & stationery
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  Providing general administrative support to the Operations Director and wider team

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  5+ years of proven experience in an administrative or operations support role
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  A highly organised, self-starting approach with the ability to prioritise and multitask
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  Excellent interpersonal and written/verbal communication skills
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  A true team player with a positive, can-do attitude
• 
  Tech-savvy and proficient in Microsoft Office , particularly Excel
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  Meticulous attention to detail and sharp problem-solving abilities
• 
  Experience with Sage 200 is a bonus-but not essential

Ready to take the next step in your career? Apply now

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and organize internal and external meetings, preparing agendas, taking minutes, and following up on action items.
• Handle incoming communications (emails, calls, mail) efficiently, prioritizing and directing them appropriately.
• Prepare reports, presentations, and correspondence with a high degree of accuracy.
• Manage office supplies, equipment, and vendor relationships.
• Assist with the onboarding process for new employees.
• Organize and maintain filing systems, both physical and digital.
• Support the planning and execution of company events and initiatives.
• Act as a point of contact for employees and external visitors, providing a high level of service.
• Handle confidential information with utmost discretion.
• Assist with ad-hoc administrative projects as required by management.

• Proven experience (5+ years) as an Office Administrator, Executive Assistant, or in a similar senior administrative role.
• Experience supporting C-level executives is highly desirable.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Discretion and a high level of professionalism.
• Ability to work independently and proactively identify and solve problems.
• Experience with travel booking and expense reporting.
• Familiarity with office management principles and best practices.

Job Title: Admin Officer - High Wycombe Courts
Location: High Wycombe
Contract: Temporary (Until July 2026)
Salary: 12.36 per hour, rising to 12.53 after 12 weeks
Hours: Monday to Friday, full-time

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Brook Street is currently recruiting for an Admin Officer to join a respected public sector organisation within the legal sector. This position is based at High Wycombe Courts , working for HM Courts & Tribunals Service (HMCTS) -an agency of the Ministry of Justice . HMCTS plays a key role in supporting the legal system across England and Wales, ensuring justice works for all.

Key Responsibilities:

You will join a flexible, supportive team and undertake a range of duties including:

Administration

• Preparing case files and documents for court and tribunal hearings
• General office duties such as photocopying, filing, and post handling
• Updating records on internal systems and handling data entry
• Organising meeting rooms, training sessions, and related materials

Drafting

• Composing standard letters, notes, reports, and meeting minutes

Operations

• Clerking in civil and family courts and tribunals
• Supporting court users, managing schedules, and processing documents
• Handling enquiries via telephone, email, and face-to-face
• Assisting with projects and contributing to team meetings and improvements
• Performing ad-hoc roles such as Jury Bailiff Officer or Health & Safety Coordinator

Casework Processing

• Managing legal documents including court orders, fines, and claims
• Accurately recording and interpreting court results
• Working to performance targets for speed and accuracy

Verification & Compliance

• Checking documentation, ensuring accuracy and compliance with procedures
• Reviewing work completed by colleagues

Information Handling

• Gathering and preparing statistical data, reports, and case bundles
• Running daily team information board (TIB) meetings where required

Calculations & Reporting

• Handling financial data, statistical reporting, and account reconciliation
• Managing juror numbers efficiently and within budget

Customer Communication

• Liaising with the judiciary, legal professionals, court users, and external partners
• Providing guidance, enforcing decisions, and delivering exceptional customer service

Requirements:

• Excellent organisational and communication skills
• Proficient in Microsoft Office and comfortable with data entry
• Able to work both independently and collaboratively
• A professional and proactive approach to customer service

Please note: This role requires DBS clearance and three years of referencing .

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Administrative Assistant / Receptionist | Carterton, Oxfordshire | Full Time | £22,000 - £27,000 per year

Our client specialises in the manufacture of premium aluminium gates and the installation of residential and commercial automation. They design, build, install and maintain electric gates, entry systems, bollards, barriers and other automation products. They pride themselves on the quality of t.

WHJS1_UKTJ

We are looking for a Secretary / Administrative Assistant (M1) to join our Akkodis Aerospace team, working onsite at the European Space Agency in Harwell, United Kingdom.

Akkodis has proudly supported the Aerospace & Defence industry for decades. Our partnership with the European Space Agency (ESA) has been one of the many success stories allowing our people to expand their career horizons. Akkodis experts are contributing to some of the most important technical advances in Aerospace and Defence which impact the way we live our lives today, through specialised engineering expertise and other required skillsets. This could be your future. Become part of our successful team!

Specific tasks to be performed:

• Supporting the Line Managers and teams in the preparation and follow up of administrative, organisational and contractual matters.
• Planning/coordinating the commitments and meetings, organising calendar and keeping the Line Managers informed on all issues of concern; supervising the preparation of files for such meetings and any special subjects.
• Answering incoming calls and performing a pre-screening of these calls for direct connection with the Line Managers or for reply at a later time. Keeping organised records of these calls and checking closure and follow up.
• Analysing incoming mail- paper and e-mail - and presenting these data in an organised and prioritised manner. Ensuring that important and urgent mail reaches staff to insure timely responses.
• Ensuring the diffusion of information for the Teams.
• Preparation of staff missions and travel arrangements.
• Coordinating actions with other secretaries of the Department/ Division; Administrative support Coverage for other units when colleagues are on leave.
• Composing routine correspondence and keeping a filing system for incoming/outgoing mail. Generating documents and textual and graphics presentations.
• Check for correct authorisation, substantiating documentation and adherence to Agency rules and practice (ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as financial procedures). For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools and documentation systems.
• Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation processed.
• Follow up of teams’ actions.
• On personal initiative or on instructions, collecting information and documents necessary for the teams to take actions on given issues.
• Interfacing and providing support to teams on administrative matters related to use of the relevant systems.
• Coordination with Facility Management for local, on-site support (e.g. staff and contractors TUD/leaving/relocating).
• Participating to Events organisation.

To successfully perform the above mentioned tasks, the following background / experience is required:

• Administrative assistant experience at executive level and in an international context;
• Strong knowledge of Microsoft365 and Teams;
• A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed;
• Strong command of the English language. Knowledge of another European language is considered an asset;
• Knowledge of working methods in the space/telecommunications sector is considered an asset;
• It is important to note that this position requires a high level of confidentiality.

About ESA ECSAT

The European Centre for Space Applications and Telecommunications (ECSAT) is ESA’s new facility in the United Kingdom. It is based at the Harwell Science, Innovation and Business Campus in Oxfordshire.

ECSAT is the most recent addition to ESA’s operational sites across Europe. First opened in 2009, ECSAT will be developed by ESA following agreements reached between the UK and ESA in November 2012. ECSAT will support activities related to telecommunications, integrated applications, climate change, technology and science.

Please send your CV to

• Managing and organizing electronic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements.
• Coordinating and preparing agendas, materials, and minutes for meetings, ensuring timely distribution.
• Handling correspondence, including drafting emails, letters, and reports with a high degree of accuracy.
• Organizing and maintaining digital filing systems, ensuring easy retrieval of important documents and information.
• Managing incoming and outgoing communications, including screening calls and responding to inquiries professionally.
• Assisting with the preparation of presentations and other project-related documentation.
• Coordinating logistical aspects of virtual events and webinars.
• Processing expense reports and managing invoices in a timely manner.
• Providing support for onboarding new remote employees.
• Conducting research and compiling information as required for various projects.
• Implementing and improving administrative processes to enhance efficiency.
• Maintaining confidentiality of sensitive information.
• Proactively identifying and addressing administrative challenges.
• Utilizing various cloud-based collaboration and productivity tools (e.g., Microsoft Office Suite, Google Workspace, Slack, Zoom).