1278 Administrative Staff jobs in Oxfordshire

Office Administrator Job Overview

An exciting opportunity has become available for a reliable and detail-oriented Office Administrator to join a busy head office team. This is a varied position covering administration, compliance, HR, customer service, facilities, training, and IT support.

Key responsibilities:

• Greet visitors and act as the first point of contact
• Manage office facilities, fleet, insurances, and supplies
• Provide HR admin support (with external HR provider)
• Lead on audits, inspections, and compliance checks
• Set up new suppliers/customers and manage contracts
• Organise training and track renewal dates
• Coordinate risk assessments and H&S reporting
• Provide first-line IT support and escalate when needed

Office Administrator Job Requirements

• 2+ years' experience in a similar administrative role
• GCSE (or equivalent) in Maths & English (A-C)
• Strong communication and customer service skills
• High attention to detail
• Ability to work independently and as part of a team
• Flexible, proactive approach with the ability to prioritise tasks
• Experience with industry-specific accreditations

• Salary: 28,000 - 30,000
• Monday to Friday, 08:00 - 16:30 (30-min lunch)
• A varied role in a supportive team environment
• Full benefits to be discussed

Bennett & Game Recruitment are acting as a Recruitment Agency in relation to this vacancy.

Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries.

We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.

We are seeking a highly organised Office Administrator to join a fantastic organisation on a part-time basis . The Office Administrator will pay a key part in ensuring the smooth running of day-to-day business operations.

20 hours per week across 5 days - flexible start and finish times available with the option to work from home on a Friday. Full time equivalent salary is 28,000 - 29,000 per annum.

Benefits:

• 25 days Annual Leave, increasing with length of service
• Gym and retail discounts
• Private health and travel insurance
• Cycle to work and electric vehicle schemes
• Life assurance and income protection
• Personal development programme

As the Office Administrator , you will be responsible for:

• Supporting the directors with weekly, monthly and quarterly reporting.
• Manage billing administration.
• Providing support to credit control; liaising with clients and following up on outstanding balances.
• Manage inventory, overseeing the ordering of office equipment and stock.
• Producing customer quotes.
• Support general office administration.
• Assisting with procurement administration.
• Handling incoming calls and emails.

The successful Office Administrator will have the following related skills / experience:

• Previous experience in an administrative, finance or office support role.
• Strong organisational skills.
• Confident working with numbers and reports.

Office Administrator

Location: Office based in High Wycombe, Buckinghamshire, HP12 3TD
Salary: £15.75 - £19 per hour depending on experience
Contract: Part time, 3 month contract – may extend to permanent 
Hours of work: Monday, Tuesday, Thursday 9.30am-3.30pm
Benefits: Company pension, Training and Development, Free Parking

We are Ivista Ltd, we are recruiting and we want you!

Ivista, an established digital screen solution company based in High Wycombe are now on the lookout for an Office Administrator to join our team and work on high-profile clients such as Sky, EE and Bannatyne gyms. 

As our Office Administrator, you will be responsible for:

• Overseeing day-to-day office functions to ensure the office runs smoothly and efficiently. 
• Providing administrative support to the project team including booking hotels for engineers and liaising with shopping centres to arrange permits to work.
• Liaising with our engineers, subcontractors and suppliers
• Packaging and dispatch of equipment as needed
• Ad-hoc administrative tasks as required
• Supporting the senior management team
• Preparing purchase orders 

This role is perfect for someone with:

• Organisation: Strong ability to organise and manage various tasks, resources, and information simultaneously. 
• Communication: Excellent verbal and written communication skills to effectively interact with our team and our clients 
• Time Management: Proficient in managing time and prioritising tasks to meet project deadlines. 
• Problem-Solving: Ability to identify issues, analyse them, and develop effective solutions. 
• Teamwork: Ability to work collaboratively with project teams to achieve common goals. 
• Attention to Detail: A meticulous approach to ensure accuracy in project documentation and schedules. 
• Software experience - Proficient with Google Workspace (Docs, Sheets, Drive, Gmail). Word, PowerPoint, Excel

At Ivista, we pride ourselves on our team spirit – no job is too big or small, and everyone contributes to our shared success.

If you're looking for a supportive environment to kickstart or develop your career, we want to hear from you!

If you feel you have the relevant skills and experience necessary to be successful within this role, click on ‘APPLY’ today, forwarding a recent copy of your CV for consideration in the first instance.

No agencies please.

• Manage incoming and outgoing mail, emails, and phone calls, directing enquiries appropriately.
• Maintain and organise departmental filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents, reports, and presentations as required.
• Manage office supplies, stationery, and equipment, ensuring adequate stock levels.
• Assist with event organisation, including booking venues, catering, and logistics.
• Provide reception duties, welcoming visitors and ensuring security protocols are followed.
• Process invoices and expense claims, liaising with the finance department.
• Support new staff onboarding processes.
• Maintain databases and update records accurately.
• Handle confidential information with discretion and integrity.
• Liaise with other departments and external contacts.

• Proven experience in an administrative or office support role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• A proactive approach to problem-solving and a meticulous attention to detail.
• Discretion and the ability to handle confidential information.
• Experience with database management is an advantage.
• Familiarity with academic or research environments is a plus.
• Professional and courteous demeanour.

Are you a friendly, positive person with a proven track record in office administration? Do you have an exceptional telephone manner and strong organisation skills?

We have registered an exciting temporary assignment, supporting the Office Manager with front-of-house duties and general administration in a fast-paced and varied role.

The working hours are generally Monday to Friday, 8:30am to 3:30pm each day, with an unpaid lunch break.  

Due to the nature of the role, a DBS check may be required. Please only apply if you are happy to work on this basis.

Please note, this is a temporary position paid on a weekly PAYE basis. This role will start immediately, so sadly candidates with a lengthy notice period cannot be considered.

Temporary Office Administrator Responsibilities

• Document production, answering the telephone and signing in visitors
• Maintain manual and computerised records/management information systems

• Purchase ledger support, invoicing and interacting with suppliers and vendors
• Liaising with other staff members and departments
• Filing, scanning and photocopying

Temporary Office Administrator Rewards

Alongside a competitive hourly rate, the successful candidate will receive the following benefits:

• Holiday pay
• Valuable experience in a highly regarded organisation

The Company

This client has a remarkable reputation and fosters a friendly, welcoming culture.

Temporary Office Administrator Requirements

• Proven experience in an administrative role, ideally within the education sector.
• Financial acumen, previous experience of invoice processing and accounts support.
• Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with a professional and confident telephone manner.
• Proven ability to organise, prioritise, and manage multiple tasks effectively under pressure.

Location

This assignment is based in Kidlington. There is onsite parking.

Apply today, either online or directly to:

Hannah Bush | Allen Associates | (url removed)

INDBOOST

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and organize internal and external meetings, preparing agendas, taking minutes, and following up on action items.
• Handle incoming communications (emails, calls, mail) efficiently, prioritizing and directing them appropriately.
• Prepare reports, presentations, and correspondence with a high degree of accuracy.
• Manage office supplies, equipment, and vendor relationships.
• Assist with the onboarding process for new employees.
• Organize and maintain filing systems, both physical and digital.
• Support the planning and execution of company events and initiatives.
• Act as a point of contact for employees and external visitors, providing a high level of service.
• Handle confidential information with utmost discretion.
• Assist with ad-hoc administrative projects as required by management.

• Proven experience (5+ years) as an Office Administrator, Executive Assistant, or in a similar senior administrative role.
• Experience supporting C-level executives is highly desirable.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Discretion and a high level of professionalism.
• Ability to work independently and proactively identify and solve problems.
• Experience with travel booking and expense reporting.
• Familiarity with office management principles and best practices.

Administrative Assistant / Receptionist | Carterton, Oxfordshire | Full Time | £22,000 - £27,000 per year

Our client specialises in the manufacture of premium aluminium gates and the installation of residential and commercial automation. They design, build, install and maintain electric gates, entry systems, bollards, barriers and other automation products. They pride themselves on the quality of their work and the satisfaction of their customers.

This is a fantastic opportunity for a motivated individual to join a small, growing business as an Administrative Assistant / Receptionist. You will be responsible for greeting new and existing customers in person and over the phone, assisting with various administrative tasks relating to sales, support and service.

Are you the right person for the job?

• Excellent communication and interpersonal skills
• Strong focus on customer service, friendly and professional
• Highly organised with the ability to multitask and maintain attention to detail
• Calm and composed under pressure
• Proficient in IT applications (email, scheduling, CRM systems)

What will your role look like?

• Greet and assist new and existing customers in person and over the phone
• Manage inbound company emails and customer calls
• Log and triage customer issues and maintenance requests
• Schedule and organise service visits and installation projects
• Order stock and equipment as needed
• Liaise with engineers, contractors, and third parties
• Generate quotes for existing customers
• Process payments securely over the phone

What can you expect in return?

• Regular breakfast outings with the team
• Annual staff trip to build team spirit

What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!

Your data will be handled in line with GDPR.

• Managing and coordinating complex calendars, scheduling meetings, and arranging appointments across multiple time zones.
• Preparing, editing, and proofreading correspondence, reports, and presentations with a high degree of accuracy.
• Organising and managing travel arrangements, including flights, accommodation, and itineraries for executives.
• Acting as the first point of contact for internal and external communications, screening calls, and responding to enquiries professionally.
• Maintaining confidential files and records, ensuring data integrity and accessibility.
• Coordinating meeting logistics, including room bookings, catering, and preparing necessary materials.
• Assisting with project management tasks, tracking progress, and following up on action items.
• Handling expense reporting and invoice processing.
• Providing general administrative support, such as managing office supplies and maintaining a tidy workspace.
• Liaising with other departments and external stakeholders to facilitate seamless communication and collaboration.
• Undertaking ad-hoc administrative projects as required by senior leadership.

• Proven experience in an executive administrative support role, preferably supporting senior management.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Exceptional organisational and time management skills, with the ability to prioritise tasks and manage multiple deadlines.
• Strong interpersonal and communication skills, both written and verbal.
• Discretion and a high level of confidentiality are essential.
• Ability to work independently and as part of a team, demonstrating initiative and a problem-solving approach.
• Experience with CRM systems is advantageous.
• A degree or professional qualification in a relevant field is desirable but not essential.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring seamless itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and a professional format.
• Screen and prioritise incoming communications, including emails and phone calls, referring urgent matters to the appropriate individuals.
• Organise and manage meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with expense report preparation and submission.
• Serve as a liaison between executives and internal/external parties, fostering positive relationships.
• Manage office supplies and ensure the executive suite is well-maintained.
• Undertake special projects and research tasks as assigned by executives.
• Provide general administrative support, including filing, copying, and data entry.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
• Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills, with a keen eye for detail.
• High level of professionalism, maturity, and the ability to handle sensitive information with confidentiality.
• Proactive approach with a strong sense of initiative and problem-solving capabilities.
• Ability to work independently and as part of a team.
• Experience in a professional services environment is desirable.
• Discretion and sound judgment in handling confidential matters.
• A positive attitude and a commitment to providing high-level support.