87 Administrative Staff jobs in Peterlee
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£35000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere while maintaining a high level of professional support. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. Key duties include prioritizing and managing multiple tasks, anticipating needs, and ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a mastery of standard office software, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. You should be adept at managing communication flow, screening calls and emails, and acting as a gatekeeper when necessary. Proactive problem-solving and the ability to work independently with minimal supervision are crucial. This role requires excellent time management and organizational skills, with a proven ability to handle sensitive matters professionally and maintain confidentiality. You will be instrumental in supporting the productivity and effectiveness of our client's executives, ensuring their schedules and logistical needs are meticulously managed. This is an outstanding opportunity for a seasoned administrative professional looking for a challenging and rewarding remote role where their skills and dedication are highly valued. Your contribution will directly support the strategic objectives of the leadership team.
Qualifications:
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar senior support role.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a remote setting.
- Proactive problem-solving abilities and initiative.
- Experience managing complex international travel and calendars.
- Detail-oriented with a strong commitment to accuracy.
- Ability to work independently and deliver high-quality results remotely.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant
NE65 0SW Newcastle upon Tyne, North East
£28000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organisation based in Newcastle upon Tyne, Tyne and Wear, UK , is seeking to appoint a highly organised and proactive Senior Administrative Assistant. This role is pivotal in ensuring the smooth and efficient day-to-day operations of our busy office. The successful candidate will provide comprehensive administrative support to a team of executives and staff, manage calendars, coordinate meetings, and handle correspondence.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel.
- Organize and coordinate internal and external meetings, including booking venues, preparing agendas, taking minutes, and distributing action items.
- Manage office supplies, equipment, and vendor relationships, ensuring all resources are maintained and replenished.
- Assist with the preparation and processing of expense reports and invoices.
- Maintain and update filing systems, both physical and digital, ensuring accuracy and confidentiality.
- Provide support for special projects as assigned, requiring meticulous planning and execution.
- Act as a first point of contact for visitors and internal staff, providing a professional and welcoming presence.
- Support onboarding processes for new team members by preparing necessary documentation and resources.
- Assist with event planning and coordination for company gatherings or workshops.
- Contribute to process improvement initiatives within the administrative function.
- Proven experience as an Administrative Assistant or in a similar role, with at least 3 years in a senior capacity.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and work effectively under pressure.
- Discretion and a high level of confidentiality.
- A proactive approach to problem-solving and a keen eye for detail.
- Experience with CRM systems is a plus.
- Relevant administrative qualifications or certifications are desirable.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring a self-starter with exceptional attention to detail and the ability to manage multiple priorities in a dynamic environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling confidential information with discretion, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication, organizational, and time-management skills, along with proficiency in modern office software and virtual collaboration tools. You will anticipate needs, proactively solve problems, and ensure the smooth day-to-day operations for the executives you support. This role demands a high level of professionalism, reliability, and adaptability. We are looking for someone who is dedicated to providing top-tier administrative support and is comfortable working autonomously in a remote setting. This is an excellent opportunity to join a respected organization and play a crucial role in supporting its leadership team. Contribute to efficiency and effectiveness from the comfort of your own home.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding or referring them as appropriate.
- Handle confidential and sensitive information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage digital files and records for easy retrieval.
- Assist with expense reporting and budget tracking.
- Conduct research and compile information as needed.
- Provide general administrative support and contribute to team efficiency.
- Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- Ability to handle confidential information with discretion.
- Experience with calendar management and travel coordination.
- High level of professionalism and attention to detail.
- Ability to work independently and manage multiple tasks simultaneously in a remote environment.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant
SR1 1AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to support their busy operations in Sunderland, Tyne and Wear, UK . This role is essential in ensuring the smooth day-to-day running of the office, providing comprehensive administrative support to a team of professionals. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and maintaining organized record-keeping systems.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars and scheduling appointments for senior management.
- Coordinating and organizing internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Acting as the primary point of contact for internal and external inquiries, both via phone and email.
- Drafting, proofreading, and formatting correspondence, reports, presentations, and other documents.
- Managing travel arrangements, including booking flights, accommodation, and creating itineraries.
- Maintaining and organizing physical and digital filing systems.
- Assisting with the preparation of budgets and processing of invoices and expenses.
- Supporting HR functions, such as onboarding new employees and managing personnel records.
- Overseeing office supplies inventory and ordering necessary equipment.
- Providing general administrative support to the wider team as required.
- Implementing and improving administrative processes and procedures.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
NE1 3PA Newcastle upon Tyne, North East
£30000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm located in the heart of **Newcastle upon Tyne, Tyne and Wear, UK**, is looking to hire a highly organised and proactive Executive Administrative Assistant. This is a crucial on-site role requiring discretion, professionalism, and exceptional organisational abilities. You will provide comprehensive administrative support to senior executives, ensuring the smooth and efficient operation of their daily schedules and office functions. Key responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, screening and directing communications, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for maintaining confidential records, managing office supplies, and assisting with event planning. The ideal candidate will have extensive experience in an executive support role, with a strong understanding of office procedures and corporate etiquette. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as are outstanding communication, interpersonal, and problem-solving skills. The ability to multitask, prioritise effectively, and work under pressure in a fast-paced environment is paramount. A meticulous attention to detail and a commitment to maintaining confidentiality are non-negotiable. If you are a polished, reliable, and resourceful professional seeking a challenging and rewarding opportunity within a well-respected organisation, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Assistant
SR6 0PN Sunderland, North East
£28000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team. This role is crucial in supporting the smooth operation of various departments, ensuring efficient workflow and seamless communication. As a fully remote position, you will be empowered to manage your workload and collaborate effectively with colleagues from the comfort of your home office. Your responsibilities will include managing complex calendars, scheduling meetings across different time zones, and coordinating travel arrangements when necessary. You will be responsible for preparing and editing documents, presentations, and reports, ensuring accuracy and adherence to company standards. Furthermore, you will act as a point of contact for internal and external stakeholders, responding to inquiries and directing them to the appropriate individuals. Maintaining and updating databases, records, and filing systems will be a key part of your role, ensuring data integrity and accessibility. You will also be involved in processing invoices, expense reports, and assisting with budget tracking. A strong understanding of office management procedures and best practices is essential. The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. Proficiency in standard office software suites, including Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace, is a must. Experience with project management tools and virtual collaboration platforms is highly desirable. This role offers the opportunity to contribute significantly to the success of our operations while enjoying the flexibility of remote work.Job location: Sunderland, Tyne and Wear, UK , though the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
SR1 1UN Sunderland, North East
£28000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role, based in Sunderland, Tyne and Wear, UK , requires a meticulous individual with exceptional attention to detail and strong communication skills. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, and ensuring the smooth day-to-day operation of the executive office. The ability to anticipate needs, prioritize tasks, and maintain confidentiality is crucial for success in this role.
Key Responsibilities:
Requirements:
This role offers a dynamic work environment within our Sunderland office, with the flexibility of a hybrid working model. We are looking for a dedicated and resourceful individual committed to providing outstanding executive support.
Key Responsibilities:
- Managing and coordinating executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Preparing agendas, taking minutes, and distributing action items for meetings.
- Screening and prioritizing incoming communications (emails, calls, mail) and drafting professional responses.
- Organizing and maintaining physical and digital filing systems, ensuring efficient document retrieval.
- Making travel arrangements, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Preparing reports, presentations, and other documents as required, ensuring accuracy and professional formatting.
- Assisting with event planning and coordination for company-wide or departmental functions.
- Conducting research on various topics as requested by executives.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling confidential information with the utmost discretion and integrity.
- Providing general administrative support, including managing office supplies and expense reporting.
- Supporting ad-hoc projects as assigned by senior management.
Requirements:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern office technologies.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience with calendar management and travel coordination.
- Attention to detail and accuracy in all work performed.
- A proactive approach to problem-solving and anticipating needs.
This role offers a dynamic work environment within our Sunderland office, with the flexibility of a hybrid working model. We are looking for a dedicated and resourceful individual committed to providing outstanding executive support.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Assistant
NE1 1AA Newcastle upon Tyne, North East
£26000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive support to their executive team in Newcastle upon Tyne, Tyne and Wear, UK . This role requires a meticulous approach, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for a wide range of administrative duties, ensuring the smooth and efficient operation of the office.
Key Responsibilities:
Key Responsibilities:
- Managing executive calendars, scheduling meetings, and coordinating appointments.
- Arranging travel logistics, including flights, accommodation, and itineraries.
- Preparing reports, presentations, and correspondence with accuracy and attention to detail.
- Organising and maintaining filing systems, both physical and digital.
- Handling incoming and outgoing mail and communications.
- Coordinating meeting logistics, including room bookings, catering, and preparing materials.
- Acting as a liaison between executives and internal/external stakeholders.
- Managing office supplies and inventory.
- Assisting with special projects and event coordination as needed.
- Providing general administrative support to the wider team.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
NE1 4AG Newcastle upon Tyne, North East
£30000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Newcastle upon Tyne, Tyne and Wear, UK . This role requires a discreet, efficient, and professional individual with exceptional communication and interpersonal skills. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ability to anticipate needs, manage multiple priorities, and maintain a calm demeanour under pressure is essential. This is a hybrid role, requiring a balance of in-office and remote work to best support the executive team.
Key Responsibilities:
The ideal candidate will have a minimum of 5 years of experience supporting C-suite executives or senior leadership. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with project management tools and virtual collaboration platforms is a plus. Excellent written and verbal communication skills, outstanding organisational abilities, and a keen eye for detail are crucial. A proactive approach, strong problem-solving skills, and the ability to work independently while maintaining strong team collaboration are essential. This role is perfect for an individual seeking a challenging and rewarding administrative career in Newcastle upon Tyne, Tyne and Wear, UK , with the flexibility of a hybrid working arrangement.
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organise and coordinate internal and external meetings, including logistics, agendas, and minute-taking.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
- Handle confidential and sensitive information with discretion and professionalism.
- Conduct research and compile data for various projects and reports.
- Manage expense reporting and invoice processing.
- Assist with event planning and coordination for executive-level functions.
- Maintain and organise digital and physical filing systems.
- Provide general administrative support to the executive team as needed.
The ideal candidate will have a minimum of 5 years of experience supporting C-suite executives or senior leadership. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with project management tools and virtual collaboration platforms is a plus. Excellent written and verbal communication skills, outstanding organisational abilities, and a keen eye for detail are crucial. A proactive approach, strong problem-solving skills, and the ability to work independently while maintaining strong team collaboration are essential. This role is perfect for an individual seeking a challenging and rewarding administrative career in Newcastle upon Tyne, Tyne and Wear, UK , with the flexibility of a hybrid working arrangement.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
NE30 1AH Sunderland, North East
£30000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their Sunderland, Tyne and Wear, UK office. This hybrid role requires a professional with exceptional communication and multitasking abilities, capable of managing a diverse range of administrative tasks with efficiency and discretion. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing reports, and acting as a key point of contact for internal and external stakeholders.
Key Responsibilities:
Required Qualifications:
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Organize and manage internal and external meetings, ensuring all logistical aspects are handled, including room bookings and catering.
- Screen and prioritize incoming communications, including emails and phone calls, referring issues to appropriate personnel.
- Process expense reports and manage departmental budgets, ensuring accuracy and compliance with company policies.
- Maintain filing systems, both physical and digital, ensuring easy access to important documents.
- Conduct research and compile data for various projects and reports.
- Act as a liaison between executives and other departments, fostering smooth communication and collaboration.
- Provide general administrative support, including printing, scanning, and data entry.
- Assist with the onboarding process for new team members as required.
- Handle confidential information with the utmost discretion and professionalism.
- Contribute to the continuous improvement of administrative processes.
Required Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to multitask and work effectively in a fast-paced environment.
- Detail-oriented with a commitment to accuracy.
- Experience in coordinating travel arrangements and managing calendars is essential.
- A proactive approach to problem-solving and anticipating needs.
- Discretion in handling sensitive and confidential information is paramount.
- Experience within a corporate or professional services environment is preferred.
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
This advertiser has chosen not to accept applicants from your region.
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