872 Administrative Staff jobs in Peterlee
Remote Office Administrator Lead
SR1 1AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Remote Office Administrator Lead to manage and streamline administrative operations for their dispersed team. This crucial role involves overseeing daily administrative tasks, supporting team members, managing office supplies and equipment remotely, and ensuring the smooth functioning of the virtual office environment. The ideal candidate will possess exceptional organisational skills, strong communication abilities, and a keen eye for detail, coupled with a proven ability to manage tasks and support colleagues effectively from a distance.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a skilled administrator to take a lead role in shaping the operational support for a remote-first organisation. Join our client and contribute to their efficient and productive working environment.
Key Responsibilities:
- Oversee and execute a wide range of administrative tasks, including managing correspondence, scheduling meetings, and coordinating travel arrangements.
- Develop and implement efficient administrative processes and systems to support remote operations.
- Manage virtual office supplies, equipment, and vendor relationships.
- Provide administrative support to senior management and other team members as needed.
- Assist with onboarding new employees by ensuring they have the necessary administrative resources.
- Maintain digital filing systems and ensure accurate record-keeping.
- Coordinate internal communication flow and disseminate information effectively across the team.
- Manage expense reporting and invoice processing.
- Act as a point of contact for administrative queries from team members.
- Identify opportunities for improving administrative efficiency and effectiveness within a remote setting.
Qualifications:
- Proven experience in an administrative or office management role, with a strong preference for experience in remote settings.
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong communication and interpersonal skills, with the ability to interact professionally with colleagues at all levels.
- High level of attention to detail and accuracy.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently and proactively solve problems.
- Discretion and the ability to handle confidential information.
- A strong understanding of administrative best practices.
- Relevant certifications or qualifications in administration are a plus.
This is an excellent opportunity for a skilled administrator to take a lead role in shaping the operational support for a remote-first organisation. Join our client and contribute to their efficient and productive working environment.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to support senior management in Sunderland, Tyne and Wear, UK . This role operates on a hybrid basis, combining essential office presence with the flexibility of remote work. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to anticipating needs and resolving issues. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. A minimum of 5 years of experience providing high-level administrative support, preferably to executives, is required. Strong communication, interpersonal, and problem-solving skills are paramount. This is an excellent opportunity to play a vital role in supporting the efficiency and effectiveness of our leadership team.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders.
- Manage office supplies and coordinate with vendors.
- Support with event planning and coordination.
- Conduct research and compile data as required.
- Maintain organized filing systems, both physical and digital.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and travel coordination.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and able to work independently with minimal supervision.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Officer
NE2 1AB Newcastle upon Tyne, North East
£35000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to join their dynamic team in Newcastle upon Tyne, Tyne and Wear, UK . This role is pivotal in ensuring the smooth and efficient operation of various departmental functions. The successful candidate will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling meetings, preparing reports, and maintaining accurate records. You will also play a key role in supporting senior management with strategic initiatives and day-to-day operations. This will involve coordinating complex travel arrangements, organising events, and liaising with internal and external stakeholders at all levels.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Oversee and manage daily administrative operations, ensuring efficiency and accuracy.
- Provide comprehensive support to senior management, including diary management, travel arrangements, and expense processing.
- Develop and implement administrative procedures and policies to improve workflow.
- Prepare, edit, and format a variety of documents, including reports, presentations, and correspondence.
- Manage incoming and outgoing mail, ensuring timely distribution and response.
- Maintain and organise filing systems, both physical and digital, ensuring data integrity.
- Coordinate the logistics of meetings and events, including room bookings, catering, and minute-taking.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals or departments.
- Assist with budget tracking and financial administration as required.
- Provide training and guidance to junior administrative staff.
- Uphold confidentiality and discretion in all matters.
Qualifications and Skills:
- Proven experience in a senior administrative or executive assistant role.
- Excellent organisational and time-management skills, with the ability to prioritise effectively.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Ability to work independently and as part of a team.
- Discretion and a high level of professionalism.
- Experience with project coordination is a plus.
- A relevant administrative qualification or degree is advantageous.
- Familiarity with the specific industry of our client would be beneficial.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Manager
SR1 2TT Sunderland, North East
£45000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Manager to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to manage executive operations from anywhere within the UK. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and resolve issues efficiently.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and manage virtual meetings, including setting up video conferencing, distributing agendas, and taking minutes.
- Serve as a liaison between executives and internal departments, external partners, and clients.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Manage executive expense reporting and budget tracking.
- Conduct research and compile information for executive decision-making.
- Develop and implement efficient administrative processes and systems.
- Provide general administrative support as needed, ensuring smooth day-to-day operations.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Manager, or similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful with strong problem-solving abilities.
- Ability to work independently and as part of a remote team.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Officer
NE1 4PA Newcastle upon Tyne, North East
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and experienced Senior Administrative Officer to join their dynamic team in Newcastle upon Tyne, Tyne and Wear, UK . This pivotal role will involve providing comprehensive administrative support to a busy department, ensuring the smooth and efficient operation of daily activities. You will be responsible for managing correspondence, including emails and post, and preparing reports, presentations, and other documents to a high standard. Key duties will include diary management, coordinating meetings, and taking minutes. You will also be instrumental in maintaining and improving administrative systems and procedures, ensuring compliance with company policies.
The ideal candidate will have a proven track record in an administrative capacity, preferably within a similar fast-paced environment. Excellent communication and interpersonal skills are essential, as you will be interacting with staff at all levels, as well as external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must, along with strong attention to detail and the ability to prioritise tasks effectively. Experience with database management and record-keeping will be advantageous.
This is an excellent opportunity for an ambitious individual looking to take on more responsibility and contribute to the success of a reputable organisation. The role offers a blend of office-based work and remote flexibility, allowing for a healthy work-life balance. You will be part of a supportive team environment where professional development is encouraged. If you are a proactive problem-solver with exceptional organisational skills and a commitment to delivering high-quality administrative support, we encourage you to apply.
Responsibilities:
The ideal candidate will have a proven track record in an administrative capacity, preferably within a similar fast-paced environment. Excellent communication and interpersonal skills are essential, as you will be interacting with staff at all levels, as well as external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must, along with strong attention to detail and the ability to prioritise tasks effectively. Experience with database management and record-keeping will be advantageous.
This is an excellent opportunity for an ambitious individual looking to take on more responsibility and contribute to the success of a reputable organisation. The role offers a blend of office-based work and remote flexibility, allowing for a healthy work-life balance. You will be part of a supportive team environment where professional development is encouraged. If you are a proactive problem-solver with exceptional organisational skills and a commitment to delivering high-quality administrative support, we encourage you to apply.
Responsibilities:
- Manage and coordinate complex diaries and appointment schedules.
- Organise and prepare for meetings, including booking venues, distributing agendas, and taking accurate minutes.
- Handle incoming and outgoing mail and electronic communications, redirecting as appropriate.
- Develop, implement, and maintain effective filing systems and records management processes.
- Prepare high-quality reports, presentations, and correspondence.
- Assist with budget monitoring and processing invoices.
- Act as a point of contact for internal and external enquiries.
- Support the implementation of new administrative processes and technologies.
- Undertake research and information gathering as required.
- Ensure a high level of confidentiality is maintained at all times.
- Previous experience in a senior administrative role.
- Excellent command of English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time-management skills.
- Ability to work independently and as part of a team.
- High level of accuracy and attention to detail.
- Discretion and an understanding of confidentiality.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Manager
NE1 1AA Newcastle upon Tyne, North East
£50000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an experienced and highly motivated Senior Administrative Manager to oversee and enhance administrative operations in Newcastle upon Tyne, Tyne and Wear . This leadership role is responsible for ensuring the efficient and effective day-to-day functioning of the office, managing a team of administrative staff, and implementing process improvements to maximise productivity. You will be tasked with developing and maintaining administrative policies and procedures, managing budgets, and overseeing facilities management.
The ideal candidate will possess strong leadership qualities, exceptional organisational skills, and a proactive approach to problem-solving. You will be adept at managing multiple priorities, ensuring seamless coordination of various administrative functions, including reception, secretarial support, record-keeping, and procurement. Experience in staff management, performance evaluation, and professional development for administrative teams is essential. This role requires excellent communication and interpersonal skills, with the ability to build strong relationships across all levels of the organisation. A proven track record in process optimisation and a commitment to fostering a positive and efficient work environment are key. Familiarity with modern office management software and technologies is a must.
Key Responsibilities:
The ideal candidate will possess strong leadership qualities, exceptional organisational skills, and a proactive approach to problem-solving. You will be adept at managing multiple priorities, ensuring seamless coordination of various administrative functions, including reception, secretarial support, record-keeping, and procurement. Experience in staff management, performance evaluation, and professional development for administrative teams is essential. This role requires excellent communication and interpersonal skills, with the ability to build strong relationships across all levels of the organisation. A proven track record in process optimisation and a commitment to fostering a positive and efficient work environment are key. Familiarity with modern office management software and technologies is a must.
Key Responsibilities:
- Lead, manage, and mentor the administrative support team.
- Develop, implement, and refine administrative policies and procedures.
- Oversee daily office operations, ensuring efficiency and smooth workflow.
- Manage office budgets and control administrative expenses.
- Coordinate facilities management, including maintenance, security, and supplies.
- Ensure compliance with health and safety regulations.
- Manage vendor relationships and procurement processes.
- Organise company events and meetings.
- Handle sensitive and confidential information with discretion.
- Drive process improvements to enhance administrative efficiency.
- Bachelor's degree in Business Administration or a related field.
- 5+ years of experience in administrative management or a supervisory role.
- Proven leadership and team management skills.
- Excellent organisational, time management, and multitasking abilities.
- Strong understanding of office operations and procedures.
- Proficiency in Microsoft Office Suite and office management software.
- Exceptional communication and interpersonal skills.
- Experience with budget management and procurement.
- Problem-solving aptitude and a proactive attitude.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
NE1 4AG Newcastle upon Tyne, North East
£28000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and confidential Executive Administrative Assistant to provide comprehensive support to senior leadership, operating in a fully remote capacity. This is a vital role that requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare for meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle all incoming and outgoing communications, including emails, calls, and correspondence, with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information for projects and meetings.
- Manage expense reports and assist with budget tracking.
- Organize and maintain digital and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Maintain strict confidentiality of all sensitive information.
- Provide general administrative support to the executive team.
- Utilize various office software and collaboration tools effectively in a remote setting.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and work independently with minimal supervision.
- Strong problem-solving skills and a proactive attitude.
- Detail-oriented and accurate in all tasks.
- Experience working in a fully remote environment is a plus.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative staff Jobs in Peterlee !
6
Chief Administrative Officer
NE1 4EW Newcastle upon Tyne, North East
£75000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a dynamic and highly organised Chief Administrative Officer to oversee and manage all administrative operations in Newcastle upon Tyne, Tyne and Wear, UK . This senior leadership role is responsible for ensuring the smooth and efficient functioning of the organisation's day-to-day operations, supporting strategic goals, and optimising internal processes. You will lead a diverse team responsible for facilities management, IT support, HR administration, compliance, and general office management.
Key responsibilities include developing and implementing administrative policies and procedures, managing budgets for administrative departments, and overseeing vendor relationships. You will play a crucial role in facilities planning and management, ensuring a safe, productive, and efficient working environment. This position requires strong leadership, exceptional organisational skills, and the ability to manage multiple priorities effectively. You will be responsible for driving operational excellence, identifying areas for improvement, and implementing solutions that enhance productivity and reduce costs.
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 7-10 years of progressive experience in administrative management or operations leadership. A proven track record of successfully managing complex administrative functions and leading teams is essential. Strong knowledge of office management, IT systems, facilities management, and basic HR principles is required. Excellent interpersonal, communication, and problem-solving skills are paramount. You should be proficient in project management and have the ability to develop and execute strategic administrative plans. Experience in implementing new systems or process improvements would be highly advantageous. This is an opportunity to shape the operational backbone of a thriving organisation and contribute significantly to its overall success.
Key responsibilities include developing and implementing administrative policies and procedures, managing budgets for administrative departments, and overseeing vendor relationships. You will play a crucial role in facilities planning and management, ensuring a safe, productive, and efficient working environment. This position requires strong leadership, exceptional organisational skills, and the ability to manage multiple priorities effectively. You will be responsible for driving operational excellence, identifying areas for improvement, and implementing solutions that enhance productivity and reduce costs.
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 7-10 years of progressive experience in administrative management or operations leadership. A proven track record of successfully managing complex administrative functions and leading teams is essential. Strong knowledge of office management, IT systems, facilities management, and basic HR principles is required. Excellent interpersonal, communication, and problem-solving skills are paramount. You should be proficient in project management and have the ability to develop and execute strategic administrative plans. Experience in implementing new systems or process improvements would be highly advantageous. This is an opportunity to shape the operational backbone of a thriving organisation and contribute significantly to its overall success.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an on-site position located in Sunderland, Tyne and Wear, UK . The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage a wide range of administrative and executive support tasks efficiently. You will be the central point of contact for various internal and external stakeholders, ensuring smooth daily operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, and act as a liaison between executives and employees/clients.
- Organize and manage logistics for meetings, including room bookings, catering, and preparing materials.
- Maintain and organize confidential files and records with meticulous attention to detail.
- Assist with expense reporting and budget tracking for executive office.
- Conduct research on various topics as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address them.
- Provide general administrative support, including printing, copying, and managing office supplies.
- Support onboarding processes for new executive team members.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Excellent command of English, with superior written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach to tasks.
- Professional demeanor and excellent interpersonal skills.
- Experience in coordinating complex travel arrangements is essential.
- Familiarity with office management procedures.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SR1 2AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a leading firm in the service industry, is looking for a highly organised and proactive Executive Administrative Assistant to support their senior leadership team. This hybrid role combines the benefits of remote flexibility with essential in-office collaboration. The successful candidate will be responsible for managing complex schedules, coordinating high-level meetings, and ensuring the smooth day-to-day operation of executive functions.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling internal and external meetings, appointments, and travel.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
- Prepare agendas and take minutes for executive meetings, ensuring follow-up actions are tracked.
- Manage confidential information with the utmost discretion.
- Serve as a primary point of contact for internal and external stakeholders.
- Assist with expense reporting and budget tracking.
- Undertake special projects and initiatives as assigned by executives.
- Maintain an organised filing system, both physical and digital.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Discretion and a high level of professionalism.
- Experience in calendar management and travel arrangements for senior executives.
- Proactive problem-solving abilities and a keen attention to detail.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
9