What Jobs are available for Administrative Staff in Portishead?

• Answering and directing phone calls, managing correspondence (email and post).
• Greeting visitors and managing reception area.
• Scheduling appointments and maintaining calendars for team members.
• Preparing documents, reports, and presentations using Microsoft Office Suite.
• Maintaining and organising electronic and physical filing systems.
• Assisting with data entry and maintaining databases.
• Ordering office supplies and managing inventory.
• Coordinating travel arrangements for staff members as needed.
• Providing general support to visitors and staff.
• Ad hoc administrative tasks as requested by management.

• Previous experience in an administrative support role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication abilities.
• A friendly and professional demeanour.
• Ability to manage multiple tasks and prioritise effectively.
• A team player with a willingness to assist where needed.
• Basic understanding of office equipment and procedures.
• Reliable and punctual with a strong work ethic.

Administrative Assistant/Officer
Location: Godfrey Road, Newport, NP20 4UR
Start Date: ASAP   
Contract Duration: 1 + Months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 12.85 per hour
Job Ref: OR16034
 
Job Responsibilities

• Help with daily tasks in Education Service and schools.

• Update records and report data for School Meals Contract and Breakfast Clubs.

• Analyze feedback on School Meals Contract for improvements.

• Manage Nursery and Key Stage One School Milk schemes for reimbursement.

• Process Fixed Penalty Notices for schools.

• Support elective home education and child licenses administration.

• Operate financial systems for Creditors and Debtors.

• Assist schools with data for Emergency Planning and School Closures.

• Organize and attend meetings, take minutes.

• Assist Education Senior Management Team with communication.

• Perform general administration and customer service tasks.

• Coordinate with Leader’s and Chief Executive’s Offices for school requests.

• Perform other duties as directed by the Education Senior Management Team.

Person Specifications
Must Have

• NVQ Level 2 education or equivalent.

• Knowledge of office IT systems.

• Experience in public sector administration or customer service.

• Experience in a busy office environment.

• Ability to work with financial systems.

• Strong literacy, numeracy, and IT skills.

• Excellent communication skills.

• Ability to prioritize tasks and work independently.

Nice to Have

• Understanding of central educational services.

• Experience in organizing formal meetings.

• Ability to speak, read, and write in Welsh.

 
 
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• Manage and maintain executive calendars, scheduling appointments and meetings efficiently.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Prepare agendas, take minutes, and distribute minutes for various meetings.
• Draft, review, and edit correspondence, reports, and presentations with a high degree of accuracy.
• Screen and prioritize incoming communications, directing them to the appropriate individuals.
• Maintain organized and confidential filing systems, both physical and digital.
• Act as a liaison between executives, employees, and external parties.
• Assist with event planning and logistics for internal and external company events.
• Perform general office duties such as answering phones, managing mail, and ordering supplies.
• Provide ad-hoc administrative support as needed to ensure the smooth running of the office.

• Manage and maintain complex executive calendars, scheduling meetings, and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritise incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders.
• Organise and manage executive meetings, including preparing agendas and taking minutes.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and process invoices.
• Assist with the planning and execution of company events and off-sites.
• Maintain organised filing systems, both physical and digital.
• Conduct research and gather information as required.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Assistant or Administrative Assistant supporting senior-level management.
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and proactively identify and solve problems.
• Experience with travel booking and expense management systems.
• A relevant qualification in administration or business is advantageous.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, prioritizing and responding as appropriate.
• Organize and maintain confidential files and records, both physical and digital.
• Prepare expense reports, invoices, and other financial documentation accurately and efficiently.
• Conduct research and compile data for various projects and reports as requested by executives.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Manage office supplies and equipment, coordinating with vendors as necessary.
• Provide support for company events, conferences, and other special projects.
• Anticipate the needs of executives and proactively address them to ensure seamless operations.

• Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• Discretion and a high level of confidentiality are paramount.
• Proactive approach to problem-solving and a resourceful attitude.
• Ability to work independently and as part of a team, adapting to changing priorities.
• Experience in managing travel logistics and expense reporting.
• A professional and polished demeanor, representing the company effectively.

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior management.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Proactive problem-solving abilities.
• Self-motivated and able to work independently in a remote setting.
• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• This position is fully remote, supporting executives based in Cardiff, Wales, UK .

• Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, take minutes, and distribute meeting materials.
• Handle confidential correspondence, emails, and phone calls with professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare reports, presentations, and other documents as required.
• Organize and manage internal and external events, conferences, and workshops.
• Manage office supplies, equipment, and vendor relationships.
• Act as a primary point of contact for internal and external stakeholders.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Ensure the efficient flow of information and support executive decision-making processes.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional written and verbal communication skills.
• Ability to multitask, prioritize, and manage tasks effectively under pressure.
• Discretion and a high level of confidentiality.
• Proactive attitude and ability to anticipate needs.
• Experience with travel booking and expense reporting.
• Ability to work effectively both independently and as part of a hybrid team.
• A relevant administrative qualification or degree is beneficial.

• Provide administrative support, including managing correspondence, emails, and phone calls.
• Assist with document management, including filing, scanning, and organizing legal documents.
• Prepare and proofread legal documents, letters, and other correspondence.
• Schedule appointments, meetings, and manage calendars for legal professionals.
• Conduct basic legal research and gather information as required.
• Process incoming and outgoing mail and deliveries.
• Maintain office supplies and manage inventory.
• Assist with client reception duties, greeting visitors and managing visitor logs.
• Handle data entry and maintain client databases with accuracy.
• Support fee earners with administrative tasks related to case management.
• Learn and adhere to office procedures and legal practice standards.
• Contribute to a positive and professional office atmosphere.

• Previous administrative or office experience is advantageous but not essential; a strong willingness to learn is key.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• A proactive and reliable attitude with a strong work ethic.
• Ability to work effectively as part of a team.
• Discretion and confidentiality are essential.
• A keen interest in the legal profession is desirable.