3 Administrative Supervisor jobs in Northampton
Portfolio Management Office - Director
Rugby, West Midlands
GE Vernova
Posted 5 days ago
Job Viewed
Job Description
**Job Description Summary**
GE Vernova's Power Conversion & Storage business provides energy conversion & storage technologies, systems, and services across the power and energy-intensive industries, driving the electric transformation of the world's energy and industrial infrastructure.
In North Europe the business designs, builds, installs and commissions solutions across the Marine and Industrial sectors. It quotes and delivers tens of large, multi-year programs, and hundreds of smaller programs at any one time.
Reporting to the Power Conversion & Storage North Europe Business Operations Director, the Portfolio Management Office Director will build on the existing PMO to align it to the strategic goals of the North Europe business, and the Global PMO vision.
The PMO Director will be accountable for building, guiding and developing the PMO team, focusing on process, practices, behaviors and culture. They will support the Project Management and Planning & Controls teams in their continued successful delivery of inflight projects and programs. Key focus areas will include quality, cost and risk management across the project lifecycle from bid to delivery.
Success will be seen by an improvement in ROI, volume of projects delivering on time and to budget, and controlled risk exposure.
**Job Description**
**Key Responsibilities**
In a matrix management environment, lead and support the delivery teams in:
**Successful project delivery.** Ensure that the project portfolio is effectively resourced and prioritized, aligned to strategic goals. Incorporate effective risk management, lessons learned reviews and continuous improvement activity to improve delivery capabilities.
**Visibility to the project portfolio.** Establish visual management at a project, portfolio and enterprise level, to facilitate informed decision making. Drive project and program reporting to provide an accurate and timely reflection of status. Establish a critical few KPIs to monitor delivery performance.
**Portfolio Governance.** Complete reviews at appropriate milestones and act on escalations. Ensure that governance policy and process are fit for purpose, add value, and support successful delivery to quality, time and budget. Establish an assurance framework for strategic programs to ensure more robust oversight where needed.
**Team development.** Ensure all delivery team members have the appropriate skills to deliver the pipeline. Make recommendations on growth and development opportunities for the team and support their training and coaching.
**Continuous Improvement.** Lead and encourage continuous improvement in collaboration with the delivery teams. Celebrate and share success with team.
**Tools & Process.** Support the development and implementation of processes and tools to drive project delivery excellence.
**Skills and Experience**
+ Experience in designing, implementing and leading a Portfolio Management Office in a large organization.
+ Hands on experience as a delivery manager at a program level, familiar with project delivery methodologies (eg Prince 2 / Agile / PMP).
+ Proven ability to operationalize a vision, moving it from paper to actions on the ground.
+ Proven experience of leading change in a large, diverse organization.
+ Comfortable with business / project tools (eg MS Office / Primavera P6 / PMP tools)
+ Skilled in process re-engineering across the full value chain.
+ Strong and empathetic leader who can inspire and support individuals to perform at their best and continue to grow and improve the team through leadership and coaching.
+ Excellent communicator in written and spoken word, with a matched ability to listen.
+ Effective organizational abilities, able to manage multiple demands and priorities.
+ Exceptional stakeholder manager, comfortable working in a matrix management structure.
+ Naturally curious with a desire to understand, interpret, resolve and improve.
**What We Offer**
At GE Vernova, we believe in rewarding excellence and supporting personal growth. You can expect:
+ The opportunity to work on high-impact, nationally significant programmes.
+ Hybrid working and a flexible approach to work-life balance.
+ Competitive salary and performance-based compensation.
+ 26 days of annual leave + UK bank holidays.
+ Generous employer pension contribution.
+ Private medical insurance, life assurance, and income protection.
+ Flexible benefits platform so you can tailor your package.
We're always looking for top talent! If this role isn't quite right, but you're interested in joining GE Vernova, we can support you to understand where your skills could help. Get in touch today and become part of a team shaping the future of power conversion technology!
**The Energy to Change the World | GE Vernova →**
Power Conversion - Home | Power Conversion & Storage ( Information**
**Relocation Assistance Provided:** No
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE Vernova's Power Conversion & Storage business provides energy conversion & storage technologies, systems, and services across the power and energy-intensive industries, driving the electric transformation of the world's energy and industrial infrastructure.
In North Europe the business designs, builds, installs and commissions solutions across the Marine and Industrial sectors. It quotes and delivers tens of large, multi-year programs, and hundreds of smaller programs at any one time.
Reporting to the Power Conversion & Storage North Europe Business Operations Director, the Portfolio Management Office Director will build on the existing PMO to align it to the strategic goals of the North Europe business, and the Global PMO vision.
The PMO Director will be accountable for building, guiding and developing the PMO team, focusing on process, practices, behaviors and culture. They will support the Project Management and Planning & Controls teams in their continued successful delivery of inflight projects and programs. Key focus areas will include quality, cost and risk management across the project lifecycle from bid to delivery.
Success will be seen by an improvement in ROI, volume of projects delivering on time and to budget, and controlled risk exposure.
**Job Description**
**Key Responsibilities**
In a matrix management environment, lead and support the delivery teams in:
**Successful project delivery.** Ensure that the project portfolio is effectively resourced and prioritized, aligned to strategic goals. Incorporate effective risk management, lessons learned reviews and continuous improvement activity to improve delivery capabilities.
**Visibility to the project portfolio.** Establish visual management at a project, portfolio and enterprise level, to facilitate informed decision making. Drive project and program reporting to provide an accurate and timely reflection of status. Establish a critical few KPIs to monitor delivery performance.
**Portfolio Governance.** Complete reviews at appropriate milestones and act on escalations. Ensure that governance policy and process are fit for purpose, add value, and support successful delivery to quality, time and budget. Establish an assurance framework for strategic programs to ensure more robust oversight where needed.
**Team development.** Ensure all delivery team members have the appropriate skills to deliver the pipeline. Make recommendations on growth and development opportunities for the team and support their training and coaching.
**Continuous Improvement.** Lead and encourage continuous improvement in collaboration with the delivery teams. Celebrate and share success with team.
**Tools & Process.** Support the development and implementation of processes and tools to drive project delivery excellence.
**Skills and Experience**
+ Experience in designing, implementing and leading a Portfolio Management Office in a large organization.
+ Hands on experience as a delivery manager at a program level, familiar with project delivery methodologies (eg Prince 2 / Agile / PMP).
+ Proven ability to operationalize a vision, moving it from paper to actions on the ground.
+ Proven experience of leading change in a large, diverse organization.
+ Comfortable with business / project tools (eg MS Office / Primavera P6 / PMP tools)
+ Skilled in process re-engineering across the full value chain.
+ Strong and empathetic leader who can inspire and support individuals to perform at their best and continue to grow and improve the team through leadership and coaching.
+ Excellent communicator in written and spoken word, with a matched ability to listen.
+ Effective organizational abilities, able to manage multiple demands and priorities.
+ Exceptional stakeholder manager, comfortable working in a matrix management structure.
+ Naturally curious with a desire to understand, interpret, resolve and improve.
**What We Offer**
At GE Vernova, we believe in rewarding excellence and supporting personal growth. You can expect:
+ The opportunity to work on high-impact, nationally significant programmes.
+ Hybrid working and a flexible approach to work-life balance.
+ Competitive salary and performance-based compensation.
+ 26 days of annual leave + UK bank holidays.
+ Generous employer pension contribution.
+ Private medical insurance, life assurance, and income protection.
+ Flexible benefits platform so you can tailor your package.
We're always looking for top talent! If this role isn't quite right, but you're interested in joining GE Vernova, we can support you to understand where your skills could help. Get in touch today and become part of a team shaping the future of power conversion technology!
**The Energy to Change the World | GE Vernova →**
Power Conversion - Home | Power Conversion & Storage ( Information**
**Relocation Assistance Provided:** No
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
This advertiser has chosen not to accept applicants from your region.
0
Remote Senior Administrative Officer - Global Operations Support
MK9 2ER Milton Keynes, South East
£35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a rapidly growing international organisation, is seeking an exceptional Senior Administrative Officer to provide critical support for their global operations. This is a fully remote position, allowing you to contribute to our success from anywhere. You will be responsible for streamlining administrative processes, managing complex scheduling, coordinating international travel, and serving as a key point of contact for internal and external stakeholders across different time zones. The ideal candidate is highly organised, possesses exceptional communication skills, and thrives in a fast-paced, global environment.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars and scheduling for senior leadership, ensuring efficient time management across global teams.
- Organise and arrange international and domestic travel, including flights, accommodation, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external inquiries, providing professional and timely responses.
- Develop and maintain efficient filing systems and databases, both physical and digital.
- Coordinate meetings, prepare agendas, take minutes, and track action items.
- Assist with budget management, expense reporting, and invoice processing.
- Support the onboarding process for new team members.
- Conduct research and compile information as needed for various projects and initiatives.
- Implement and improve administrative processes to enhance efficiency and effectiveness across global operations.
- Proven experience as a Senior Administrative Assistant, Executive Assistant, or in a similar administrative role (minimum 4-5 years).
- Exceptional organisational and time-management skills, with meticulous attention to detail.
- Excellent written and verbal communication skills, with the ability to communicate effectively across diverse cultures and time zones.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with travel arrangements and international logistics.
- Ability to work independently, prioritise tasks, and manage multiple projects simultaneously.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and anticipating needs.
- Familiarity with project management principles is a plus.
- A commitment to supporting a dynamic, remote global team.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Project Management Office
MK9 2EZ Milton Keynes, South East
£30000 annum depen
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly motivated and detail-oriented Senior Administrative Assistant to support their Project Management Office (PMO) in Milton Keynes, Buckinghamshire, UK . This role is instrumental in ensuring the efficient coordination and execution of various projects undertaken by the organization. You will be responsible for providing comprehensive administrative support to project managers, managing project documentation, tracking progress, and facilitating communication across project teams and stakeholders.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to a team of Project Managers, assisting with daily tasks and project-related activities.
- Manage and maintain project documentation, including project plans, status reports, meeting minutes, and risk logs, ensuring accuracy and accessibility.
- Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and tracking action items.
- Assist in the tracking of project timelines, milestones, and deliverables, flagging any potential delays or issues to project managers.
- Support the preparation of project status reports and presentations for various stakeholders.
- Maintain project databases and ensure timely updates of project information.
- Facilitate communication between project team members, stakeholders, and external parties as directed by project managers.
- Manage project-related correspondence and documentation, ensuring proper filing and version control.
- Assist with resource scheduling and allocation for project activities.
- Help to ensure adherence to PMO standards, templates, and best practices.
- Handle travel arrangements and expense reporting for project managers and team members as needed.
- Provide general administrative support to the PMO, including managing office supplies and equipment.
- Contribute to continuous improvement initiatives within the PMO.
- Proven experience as an Administrative Assistant, Project Administrator, or in a similar support role, preferably within a project management environment.
- Strong organizational skills and exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Microsoft Project, Asana, Jira) is highly desirable.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- Proactive approach with a strong problem-solving capability.
- Ability to work independently and as part of a collaborative team.
- Discretion and professionalism in handling sensitive project information.
- A minimum of 3-5 years of relevant administrative experience is preferred.
- Familiarity with Agile or Waterfall project management methodologies is a plus.
This advertiser has chosen not to accept applicants from your region.
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