What Jobs are available for Administrative Support Staff in Banstead?

Deputy Manager (Administrative Support Team)

Weatherbys Private Bank

London, Hybrid (3 days in office)

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

What You’ll do

In this role, you’ll be at the heart of our team’s success. Your responsibilities will include:

• Lead & Inspire: Drive team productivity by identifying opportunities for improvement, promoting best practices, and creating a positive, high-performance culture.
• Develop Talent: Coach and mentor team members to help them grow professionally, deliver excellent client service, and achieve their career goals.
• Performance Management: Contribute to structured one-to-ones, set SMART objectives and KPIs, and support underperformance management through coaching and improvement plans.
• Recruit & Retain: Assist with recruitment, onboarding, and training to build a skilled, engaged team. Help maintain the team’s skills matrix and succession planning.
• Risk & Compliance: Support risk management by maintaining frameworks, monitoring controls, and ensuring compliance with regulations. Participate in incident and complaint management, including fraud investigations.
• Client Excellence: Act as a trusted point of contact for clients, provide portfolio cover when needed, and ensure accurate execution of client instructions. Resolve escalations and deliver exceptional service.
• Collaboration: Build strong cross-functional relationships across the Bank and wider business, and provide support and cover for senior leaders when required.
• Continuous Improvement: Contribute to process reviews, training initiatives, and stakeholder reporting to ensure timely, accurate, and high-quality outputs.

What we are looking for

• Proven management experience within financial institutions, including but not limited to Private Banking, Insurance, or Retail Banking.
• A strong technical understanding of banking operations and financial services.
• A good breadth of experience across Financial Services.
• Strong leadership, communication, and problem-solving skills.

Requirements

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

• Drive team productivity by identifying inefficiencies and managing performance.
• Train, coach, and develop team members to deliver excellent client service and grow professionally.
• Oversee performance management and professional development of direct reports.
• Ensure timely, accurate, and high-quality delivery of all team outputs.
• Uphold business standards and promote best practices across the team.
• Represent the team in key forums and manage team resources effectively.
• Foster strong cross-functional relationships across the Bank and wider business.
• Provide support and cover for Directors as needed.

Managerial responsibilities

• Lead recruitment and onboarding.
• Oversee training, development, and retention of team members.
• Maintain and act on the team’s skills matrix to manage operational risk.
• Provide regular performance feedback and conduct structured one-to-ones.
• Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
• Manage underperformance through structured improvement plans and reviews.
• Prepare professional MI reports and performance updates for senior stakeholders.
• Promote a culture of support, integrity, and continuous improvement.
• Ensure effective resource planning, cross-team collaboration, and cost management.
• Support staff development, promotions, and succession planning.

Risk responsibilities

• Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
• Manage daily and monthly control monitoring, producing MI for key committees.
• Implement actions and training based on control findings and risk assessments.
• Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
• Lead incident and complaint management, including fraud investigations and resolution.
• Ensure exemplary client service standards are upheld across all team outputs.
• Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
• Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
• Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

• Act as a client contact and provide portfolio cover when needed.
• Communicate the Bank’s proposition and direct clients to appropriate teams.
• Ensure timely and accurate execution of client instructions.
• Provide exceptional client service and handle escalations or complaints.
• Sign off excesses and large transactions as required.
• Ensure banker portfolios are supported during absences.

What we are looking for

• Experience of managing within financial institutions including but not limited to: Private Banking, Insurance or Retail Banking organisations
• A good breadth of experience in Financial Services. 
• Ability to enter open and honest debate and to accept and give constructive feedback. 
• Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

• Drive team productivity by identifying inefficiencies and managing performance.
• Train, coach, and develop team members to deliver excellent client service and grow professionally.
• Oversee performance management and professional development of direct reports.
• Ensure timely, accurate, and high-quality delivery of all team outputs.
• Uphold business standards and promote best practices across the team.
• Represent the team in key forums and manage team resources effectively.
• Foster strong cross-functional relationships across the Bank and wider business.
• Provide support and cover for Directors as needed.

Managerial responsibilities

• Lead recruitment and onboarding.
• Oversee training, development, and retention of team members.
• Maintain and act on the team’s skills matrix to manage operational risk.
• Provide regular performance feedback and conduct structured one-to-ones.
• Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
• Manage underperformance through structured improvement plans and reviews.
• Prepare professional MI reports and performance updates for senior stakeholders.
• Promote a culture of support, integrity, and continuous improvement.
• Ensure effective resource planning, cross-team collaboration, and cost management.
• Support staff development, promotions, and succession planning.

Risk responsibilities

• Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
• Manage daily and monthly control monitoring, producing MI for key committees.
• Implement actions and training based on control findings and risk assessments.
• Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
• Lead incident and complaint management, including fraud investigations and resolution.
• Ensure exemplary client service standards are upheld across all team outputs.
• Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
• Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
• Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

• Act as a client contact and provide portfolio cover when needed.
• Communicate the Bank’s proposition and direct clients to appropriate teams.
• Ensure timely and accurate execution of client instructions.
• Provide exceptional client service and handle escalations or complaints.
• Sign off excesses and large transactions as required.
• Ensure banker portfolios are supported during absences.

What we are looking for

• Experience of managing teams within financial institutions, is highly desirable.  
• A good breadth of experience in Financial Services. 
• Ability to enter open and honest debate and to accept and give constructive feedback. 
• Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  

Work from Home Data Entry and Administration – Part-Time/Full-Time About the Job Position

We are looking for organised and reliable individuals in Walthamstow, UK to join our remote team for data entry and administrative support. This entry-level position provides full training and flexible hours, making it suitable for part-time or full-time schedules.

Your responsibilities will include using your computer to enter, verify, and organise data, supporting online reports, and assisting with office and admin tasks. You may also help compile structured records, maintain documentation, and provide feedback to improve client services. This role allows you to work from home , offering flexibility and the opportunity to balance professional and personal responsibilities.

About the Area

Walthamstow is a vibrant district in northeast London , known for its strong community, cultural heritage, and bustling local markets. Residents enjoy easy access to green spaces, shopping areas, and excellent transport links, combining urban convenience with suburban charm.

This area provides a supportive environment for professionals working online from home, allowing you to complete administrative and data entry tasks efficiently while enjoying the amenities of city living.

About Us

Top Level Promotions partners with global companies to provide accurate data, research, and administrative support. Our UK-based remote team helps businesses make informed decisions by maintaining organised, reliable information.

We seek dependable professionals who can efficiently work from home , manage administrative responsibilities, and complete projects with accuracy while using online tools.

Industries We Work In

Data Entry & Office Administration

Market Research & Analytics

Retail & E-commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Service & Support

Technology & Software Services

Manufacturing & Product Evaluation

Travel, Tourism & Lifestyle

Qualifications

Reliable high-speed internet connection.

Functional computer or laptop with camera and microphone.

Quiet, dedicated home workspace.

Ability to handle confidential information responsibly.

Skills

Strong attention to detail in data entry and administrative tasks.

Clear written and verbal communication.

Competent with online tools and office software.

Self-motivated and able to manage multiple tasks efficiently.

Consistent and accurate work output.

Job Perks

Flexible schedule in a fully remote position.

Paid training provided for all new hires.

Opportunity to contribute to meaningful projects across industries.

Career growth potential within a supportive team environment.

No commuting required, allowing focused work from home .

Salary

£18.50 – £36.00 per hour, depending on experience and project assignment.

Experience

Entry-level position with full training provided. Previous data entry or administrative experience is helpful but not required.

Application

Applicants must reside in the United Kingdom . If you are organised, reliable, and motivated to perform professional work online using your computer in a structured home office environment, we encourage you to apply.

Sincerely, Top Level Promotions Human Resources Department

We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.

You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.

In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.

The ideal candidate will have:

• Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
• Strong organizational and multitasking abilities
• The ability to work independently with minimal supervision
• A trustworthy, self-motivated, and solutions-focused work ethic

Key Responsibilities

Administrative Support & Coordination

• Work closely with leadership to provide operational support on a variety of projects and priorities
• Manage agendas, travel arrangements, and appointments for upper management
• Handle phone calls, emails, letters, packages, and other correspondence
• Assist colleagues as needed and perform receptionist duties when required
• Support the onboarding process for new hires

Office Management & Maintenance

• Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
• Manage office upkeep, keeping spaces organized and clean
• Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
• Own conference room scheduling and shipping/receiving procedures
• Liaise with facility management vendors, including cleaning, catering, and security services

Workplace Culture

• Promote a collaborative and welcoming office environment
• Assist in fostering positive communication and team cohesion

Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.

Requirements

• In-office role, Monday - Friday, 9 AM - 6 PM GMT / BST
• Reliable transportation
• Proven experience as an Office Administrator, Office Assistant, or similar role
• Outstanding communication and interpersonal abilities
• Excellent organizational, time management, and multitasking skills in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Demonstrated leadership abilities and a proactive approach to tasks
• Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
• High school diploma required; BSc/BA in Office Administration or a related field preferred

Benefits

• Professional Development
• Private medical
• Pension
• Direct Deposit

**About the Role:**
**Grade Level (for internal use):**
06
**The Team:**   
We are seeking an organised Senior Administrative Assistant to provide full support as part of the administrative team supporting the EMEA OneCommercial Group. The coverage includes dedicated support to the Global Head of Market Outreach, the Global Head of Marketing and the Global Head of Commercial Excellence who are all members of the Global Commercial Ratings Management Team.
**The Impact:**   
We are looking for a self-driven, well-organized person who works well within a team environment and is able to interact effectively both internally with work colleagues and externally with clients.
The role will work alongside two other Assistants who support the Global Chief Commercial Officer and Regional Head (EMEA) of Sales. Working as a trio and in partnership together, all Assistant will provide administrative support to the EMEA OneCommercial team as required.
**What's in it for you:**    
This is an opportunity for a motivated individual with great communication skills. You will become an integral member of the group responsible for helping the team to execute sales and build relationships with key SPGR stakeholders including issuers, intermediaries and investors.
**Responsibilities:**    
Organization
+ Co-ordinating individual and group diaries using Outlook.
+ Liaising with clients, advisors and other departments internally and externally to arrange meetings, teleconferences, booking rooms. Working with different time zones.
+ Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all records are up to date on Workday (cloud-based software).
Administration
+ Supporting and working closely with colleagues, to ensure that there is administrative support at all times across EMEA OneCommercial.
+ Booking travel and arranging accommodation and transfers for client meetings / conferences/seminars etc, ensuring the best price is always obtained and that meet the travel policy guidelines.
+ Preparing correspondence, tasks/projects and presentations as required.
+ Dealing with both internal and external telephone calls and queries in a professional, customer service-oriented manner.
+ Monitoring shared mailboxes, responding to queries and allocating to the relevant person or department.
+ Monthly reconciliation of all expenses, ensuring completion before the cut-off date.
+ Any other duties as may be deemed necessary to support the activities of the group.   
**What We're Looking For:**    
+ Previous administrative experience supporting a large department or team and senior leaders.
+ Excellent communication skills (oral and written), plus a good standard of business letter writing and grammar.
+ The successful incumbent should be fluent in English, with other languages being a plus.
+ Excellent interpersonal skills with a professional phone manner and demeanor
+ Must be a self-starter, able to work in a fast-paced team environment and flexible enough to work on projects and additional tasks as required.
+ Must demonstrate ability to juggle multiple competing tasks and demands across a large team.
+ Must have high level of interpersonal skills to handle sensitive and confidential situations
+ Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint. In addition, previous experience of using Salesforce would be an advantage.
+ All employees are required to work from the office a minimum of 2 days per week.
+ We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer.
#LI-EY1
**About S&P Global Ratings**
At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.
S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world's foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world's leading organizations navigate the economic landscape so they can plan for tomorrow, today.
For more information, visit In It For** **You?**
**Our Purpose:**
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology-the right combination can unlock possibility and change the world.
Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.
**Our People:**
We're more than 35,000 strong worldwide-so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.
From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We're committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. We're constantly seeking new solutions that have progress in mind. Join us and help create the critical insights that truly make a difference.
**Our Values:**
**Integrity, Discovery, Partnership**
At S&P Global, we focus on Powering Global Markets. Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of **integrity** in all we do, bring a spirit of **discovery** to our work, and collaborate in close **partnership** with each other and our customers to achieve shared goals.
**Benefits:**
We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.
Our benefits include:
+ Health & Wellness: Health care coverage designed for the mind and body.
+ Flexible Downtime: Generous time off helps keep you energized for your time on.
+ Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
+ Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
+ Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
+ Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.
For more information on benefits by country visit: Hiring and Opportunity at S&P Global:**
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
S&P Global has a Securities Disclosure and Trading Policy ("the Policy") that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy's requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.
**Recruitment Fraud Alert:**
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, "pre-employment training" or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here ( .
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**Equal Opportunity Employer**
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to:   and your request will be forwarded to the appropriate person. 
**US Candidates Only:** The EEO is the Law Poster   describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group)
**Job ID:**
**Posted On:**
**Location:** London, United Kingdom

Our client, a prestigious financial services firm in the heart of London, England, UK , is looking for a highly organized and proactive Senior Administrative Assistant to provide comprehensive support. This role offers a hybrid working model, blending office-based collaboration with remote flexibility. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, preparing documents, and undertaking various administrative tasks to ensure the smooth operation of the office and support for senior executives. The ideal candidate will possess excellent organizational skills, a keen eye for detail, proficiency in office software, and a professional demeanor. You should be adept at prioritizing tasks, managing multiple deadlines, and communicating effectively with internal and external stakeholders. Key responsibilities include managing travel arrangements, preparing reports and presentations, maintaining databases, and acting as a first point of contact for inquiries. We are seeking an individual who is proactive, discreet, and capable of working autonomously while also being a strong team player. This is an excellent opportunity to contribute to a dynamic and fast-paced environment, supporting key business functions and gaining exposure to senior leadership. Your ability to anticipate needs and provide efficient, reliable support will be highly valued. We expect a high level of professionalism and a commitment to maintaining confidentiality. This role requires a dedicated individual who can enhance the productivity of the teams they support through exceptional administrative excellence.

Responsibilities:

• Manage complex calendars and schedule appointments for senior management.
• Coordinate and arrange internal and external meetings.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Prepare reports, presentations, and other documents.
• Manage travel arrangements, including flights, accommodation, and itineraries.
• Maintain and organize electronic and physical filing systems.
• Conduct research and compile information as required.
• Liaise with internal departments and external contacts.
• Handle confidential information with discretion and professionalism.

Qualifications:

• Proven experience as an Administrative Assistant, preferably in a senior or executive support role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive and able to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Experience with virtual meeting platforms (e.g., Zoom, Teams).
• Relevant administrative qualifications or certifications are a plus.

Our client, a prestigious financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within their London, England, UK office. This role demands exceptional attention to detail, discretion, and the ability to manage complex schedules and administrative tasks efficiently. The ideal candidate will thrive in a fast-paced environment and be adept at anticipating the needs of executives.

Key Responsibilities:

• Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper.
• Manage expense reporting and reconcile corporate credit card statements.
• Assist with event planning and coordination for internal and external meetings or functions.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Maintain confidential files and records with utmost discretion.
• Liaise with internal departments and external contacts on behalf of executives.
• Provide general administrative support, including managing office supplies and equipment.
• Proactively identify opportunities to improve administrative processes and efficiency.

Qualifications and Skills:

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• High level of discretion and confidentiality.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Experience in coordinating travel arrangements and managing expenses.
• Professional and polished demeanor.
• Flexibility to adapt to changing priorities and work demands.

This hybrid position offers a blend of in-office collaboration and the flexibility of remote work, allowing for a balanced and productive working environment. If you are a dedicated and efficient administrator seeking a challenging role, apply today.

A prestigious organisation in the heart of **London, England, UK**, is seeking a highly organised and proactive Executive Administrative Assistant to support its senior leadership team. This hybrid role offers a blend of in-office presence and remote flexibility, ensuring a dynamic and efficient working environment. You will be responsible for managing complex schedules, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a proven ability to handle confidential information with discretion. You will be adept at multitasking, prioritizing workloads, and anticipating the needs of busy executives. Responsibilities include managing correspondence, organizing and maintaining filing systems (both physical and digital), handling expense reports, and assisting with special projects as required. The ability to work collaboratively within a team and independently is essential. Our client is committed to fostering a supportive and professional atmosphere, where dedication and efficiency are highly valued. You will play a crucial role in ensuring the smooth operation of the executive office and contributing to the overall success of the organisation. This role requires a strong understanding of office management procedures and proficiency in modern office software suites. A proactive approach to problem-solving and a commitment to maintaining high standards of service are paramount. The successful candidate will be expected to embody professionalism and provide exceptional support to a fast-paced executive team. This is an exciting opportunity to be part of a reputable institution and contribute to its strategic objectives through meticulous administrative support. We are looking for an individual who can seamlessly transition between remote and office-based work, demonstrating adaptability and a strong work ethic. The role demands excellent time management skills and the ability to thrive under pressure while maintaining accuracy and a positive attitude. Our client values individuals who are resourceful, dedicated, and possess a keen eye for detail, ensuring that all administrative tasks are executed with precision and efficiency. The opportunity to support influential leaders and contribute to key decision-making processes makes this a truly rewarding position.
Responsibilities:

• Manage and coordinate complex executive calendars and schedules.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare agendas, take minutes, and track action items for meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Act as a gatekeeper, screening calls and emails, and managing incoming communications.
• Organize and maintain electronic and physical filing systems.
• Process expense reports and manage departmental budgets.
• Assist with the planning and execution of events and conferences.
• Conduct research and prepare briefing materials for executives.
• Handle confidential information with the utmost discretion and professionalism.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience in arranging complex travel and coordinating meetings.
• A minimum of 3 years of administrative experience is preferred.