What Jobs are available for Administrative Support Staff in Levenshulme?
Showing 40 Administrative Support Staff jobs in Levenshulme
Remote Administrative Assistant - Project Support
M2 4AA Manchester, North West
£20 Hourly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide crucial project support. This is a fully remote position, allowing you to manage your workload from your own workspace. You will be instrumental in ensuring the smooth execution of projects by providing comprehensive administrative and logistical assistance to project managers and team members. This role requires excellent organizational skills, meticulous attention to detail, strong communication abilities, and proficiency with modern office technologies. You will be responsible for managing schedules, coordinating meetings, maintaining project documentation, and facilitating communication across project stakeholders.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to project managers and project teams, operating remotely.
- Schedule and coordinate project meetings, ensuring all participants are informed and prepared.
- Prepare agendas, take minutes, and distribute meeting summaries promptly.
- Manage and maintain project documentation, including plans, reports, and records, ensuring accuracy and accessibility.
- Assist in tracking project timelines, milestones, and deliverables, and flag potential risks or delays.
- Facilitate communication between project team members, stakeholders, and external parties.
- Organize and manage electronic filing systems for project-related information.
- Prepare reports and presentations as required by project managers.
- Handle correspondence, emails, and phone calls in a professional and timely manner.
- Assist with travel arrangements and expense reporting for project team members, if necessary.
- Support the onboarding process for new project team members.
- Proactively identify administrative needs and propose solutions to enhance project efficiency.
- Maintain confidentiality of sensitive project information.
- Proven experience in an administrative or project support role.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Meticulous attention to detail and a high degree of accuracy.
- Ability to work independently, take initiative, and manage workload effectively in a remote setting.
- Professional and adaptable demeanor.
- Familiarity with project management software is a plus.
- A reliable internet connection and a suitable home office environment are required.
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Remote Senior Administrative Assistant - Operations Support
M1 1AA Manchester, North West
£35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly competent and proactive Remote Senior Administrative Assistant to join their operations team. This role is vital in ensuring the smooth running of day-to-day operations by providing comprehensive administrative support. Working entirely remotely, you will manage essential tasks such as data management, correspondence, scheduling, and supporting various operational projects. The ideal candidate will possess excellent organizational skills, strong proficiency in digital tools, and the ability to work independently with minimal supervision. A keen eye for detail, robust communication skills, and a commitment to efficiency are paramount for success in this position.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain operational databases and filing systems, ensuring data accuracy and integrity.
- Coordinate internal and external communications, including drafting emails, memos, and reports.
- Assist in scheduling meetings, preparing materials, and taking minutes as required.
- Provide support for operational projects, including tracking progress, managing documentation, and coordinating with team members.
- Handle general administrative duties such as managing correspondence, organizing digital documents, and preparing presentations.
- Liaise with internal departments and external vendors to facilitate operational processes.
- Manage and process incoming and outgoing mail and shipments.
- Respond to inquiries from internal stakeholders regarding operational procedures and information.
- Implement and maintain administrative systems and procedures to enhance efficiency.
- Assist in onboarding new team members by preparing necessary documentation and introductions.
- Conduct research and compile information as needed for operational reports.
- Ensure all administrative tasks are completed accurately and within deadlines.
- Contribute to a positive and collaborative remote working environment.
Qualifications:
- Minimum of 3-5 years of experience in an administrative or office support role, preferably with operations experience.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools.
- Excellent organizational skills with a strong ability to manage multiple tasks and prioritize effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Proven ability to work independently and take initiative in a remote setting.
- Experience with database management and digital filing systems is essential.
- Ability to adapt to new technologies and software quickly.
- A proactive approach to identifying and resolving administrative challenges.
- Discretion and professionalism in handling sensitive information.
- Familiarity with project management principles is a plus.
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1
Executive Administrative Assistant - C-Suite Support
M1 6AA Manchester, North West
£45000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client, a prestigious global enterprise known for its commitment to innovation and excellence, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, offering the opportunity to work from anywhere while playing a critical role in ensuring the smooth and efficient operation of senior management's activities. The ideal candidate will possess exceptional organisational skills, impeccable attention to detail, and a polished, professional demeanor. You will be adept at managing complex calendars, coordinating travel, preparing correspondence, and handling confidential information with the utmost discretion. Strong communication and interpersonal skills are paramount for effectively liaising with internal and external stakeholders. This role demands a proactive approach, the ability to anticipate needs, and a commitment to providing seamless support in a dynamic, remote work environment. Key Responsibilities:
- Manage and maintain complex, dynamic calendars for C-suite executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a primary point of contact for internal and external stakeholders, professionally screening calls and managing inquiries.
- Organise and prepare materials for board meetings, executive team meetings, and other critical engagements.
- Handle confidential information with the utmost discretion and ensure compliance with company policies.
- Process expense reports and manage budget-related administrative tasks.
- Conduct research as needed to support executive decision-making and projects.
- Maintain organised electronic and physical filing systems.
- Anticipate the needs of executives and proactively address potential issues or conflicts.
- Provide support for ad-hoc projects and initiatives as assigned.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Demonstrated experience supporting C-suite level executives.
- Exceptional organisational and time management skills, with the ability to prioritise multiple tasks effectively in a remote setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels.
- Discretion and a high level of confidentiality are essential.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to work independently with minimal supervision in a remote environment.
- A professional and positive attitude.
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2
Administrative Assistant
BB1 Blackburn, North West
CRA GROUP RECRUITMENT AND PAYROLL LTD
Posted 21 days ago
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Job Description
3 months contract with a Local Authority (University of Central Lancashire) Job Summary: • A temporary opportunity has arisen for an experienced Administrative Assistant to support a busy department during a peak in workload.• This role requires a proactive and organised individual to provide high-quality administrative and clerical support, ensuring smooth day-to-day operations and excellent customer service to both internal and external stakeholders.Key Duties/Accountabilities (Sample): • Deliver general administrative support including managing emails, correspondence, filing, and documentation.• Maintain accurate records and data entry using internal systems and databases.• Provide front-line customer service via phone, email, and in person, responding to queries in a professional and timely manner.• Support meetings by preparing agendas, taking minutes, and coordinating schedules.• Assist with processing invoices, purchase orders, and basic finance-related tasks.• Liaise with other departments, staff, and stakeholders to ensure smooth communication and workflow.• Help organise and maintain physical and digital filing systems.• Undertake any other administrative tasks as required to support the department during peak workload periods.Skills/Experience: • Previous experience in a general administrative or clerical role within a busy office environment.• Strong IT literacy, particularly in Microsoft Office (Word, Excel, Outlook), and confident working with internal systems or databases.• Excellent organisational skills with a strong attention to detail and the ability to manage multiple tasks simultaneously.• Good written and verbal communication skills with the ability to interact professionally with colleagues and service users.• Ability to work effectively both independently and as part of a team.• Proven ability to handle sensitive information confidentially.• Demonstrated experience managing time effectively to meet deadlines.Additional Information: • This is a full-time role working 36.25 hours per week, running initially from 20th October 2025 to 13th January 2026, based on-site during standard office hours (08:00–15:30).
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3
Senior Administrative Officer, Executive Support
M1 1AE Manchester, North West
£35000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client, a prominent organisation within the (Industry Specific - e.g., professional services/financial sector), is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This hybrid role, based in the heart of Manchester, Greater Manchester, UK , offers a dynamic work environment where you will be instrumental in ensuring the smooth operation of executive functions. You will manage complex schedules, coordinate meetings, prepare essential documentation, and act as a key point of contact for senior management.
Key responsibilities include:
The ideal candidate will have extensive experience in an administrative support role, with a significant portion focused on executive assistance at a senior level. You must possess exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Outstanding communication, interpersonal, and interpersonal skills are essential, along with a professional and confident demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, with experience in calendar management and document creation being paramount. A proactive and solutions-oriented approach to problem-solving is highly valued. Discretion and the ability to handle sensitive information with confidentiality are non-negotiable. Experience in (specific industry if applicable) would be an advantage. This is an excellent opportunity for an experienced administrator to take on greater responsibility and contribute to the success of a leading organisation.
Key responsibilities include:
- Providing high-level administrative support to senior executives, including complex diary management, travel arrangements, and expense processing.
- Organising and coordinating executive meetings, preparing agendas, taking minutes, and distributing action points.
- Managing and prioritising incoming communications, including emails, calls, and mail, ensuring timely responses and appropriate delegation.
- Preparing and proofreading reports, presentations, and other important documents to a high standard.
- Maintaining confidential filing systems and databases, ensuring accuracy and accessibility of information.
- Acting as a liaison between executives and internal/external stakeholders, fostering positive working relationships.
- Assisting with event planning and coordination for executive-level functions.
- Conducting research and gathering information as required for executive projects.
- Proactively identifying opportunities to improve administrative processes and efficiencies.
- Providing support to other administrative team members as needed.
- Ensuring smooth day-to-day operations within the executive office.
- Maintaining a high level of discretion and confidentiality in all aspects of the role.
The ideal candidate will have extensive experience in an administrative support role, with a significant portion focused on executive assistance at a senior level. You must possess exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Outstanding communication, interpersonal, and interpersonal skills are essential, along with a professional and confident demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, with experience in calendar management and document creation being paramount. A proactive and solutions-oriented approach to problem-solving is highly valued. Discretion and the ability to handle sensitive information with confidentiality are non-negotiable. Experience in (specific industry if applicable) would be an advantage. This is an excellent opportunity for an experienced administrator to take on greater responsibility and contribute to the success of a leading organisation.
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4
Executive Administrative Assistant
M1 1AE Manchester, North West
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role involves a hybrid work model, combining office presence in Manchester, Greater Manchester, UK with remote flexibility. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a commitment to maintaining confidentiality and efficiency.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
- Prepare and edit correspondence, reports, presentations, and other documents as required. This includes proofreading and ensuring accuracy and clarity.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle incoming communications, screening calls, emails, and visitors, and responding or redirecting as appropriate.
- Coordinate travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information and adherence to company policies.
- Assist with special projects and events as needed, providing logistical and administrative support.
- Manage expense reports and invoices, ensuring timely submission and accurate record-keeping.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders, fostering positive working relationships.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Experience with virtual meeting platforms is essential.
- Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
- A proactive and resourceful approach to problem-solving.
- Demonstrated professionalism and a positive attitude.
- Familiarity with the business environment in Manchester, Greater Manchester, UK is a plus.
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5
Remote Administrative Assistant
M1 1AN Manchester, North West
£25000 annum (pro
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a meticulous and organized Remote Administrative Assistant to provide comprehensive support to their remote-first team, based from Manchester, Greater Manchester, UK (though the role is fully remote). You will be instrumental in ensuring the smooth day-to-day operations of the business by managing various administrative tasks with precision and efficiency. This position is perfect for an individual who thrives in a virtual environment and is adept at managing multiple priorities independently.
Responsibilities:
Responsibilities:
- Manage and organize digital files and records, ensuring accuracy and accessibility.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements.
- Prepare documents, reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails and phone calls.
- Provide support to team members with various administrative needs.
- Maintain calendars and assist with project coordination.
- Conduct research and gather information as requested.
- Process invoices and expense reports.
- Manage office supplies inventory (if applicable for home office setup).
- Ensure compliance with company policies and procedures in a remote setting.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a remote environment.
- Familiarity with cloud-based storage solutions (e.g., Dropbox, OneDrive).
- A stable internet connection and a dedicated workspace.
- Detail-oriented with a commitment to accuracy.
- Experience with project management tools is a plus.
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6
Executive Administrative Assistant
M1 1AA Manchester, North West
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing you to manage your professional responsibilities from the convenience of your home office. You will be instrumental in ensuring the smooth and efficient operation of the executive office by managing schedules, coordinating complex travel arrangements, preparing communications, and handling sensitive information with discretion. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and a mastery of office productivity software.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare agendas, meeting materials, and minutes for executive meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
- Manage expense reporting and process invoices accurately and efficiently.
- Conduct research and gather information as needed to support executive projects.
- Maintain confidential files and records with a high degree of discretion.
- Assist with event planning and coordination for executive-level functions.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to handle multiple priorities, work under pressure, and meet deadlines.
- High level of professionalism, discretion, and confidentiality.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently and manage tasks effectively in a remote setting.
- Experience with CRM systems or other administrative software is a plus.
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7
Executive Administrative Assistant
M1 1AA Manchester, North West
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to a senior management team in a fast-paced corporate environment. This pivotal role involves managing complex schedules, coordinating meetings, preparing reports, and handling confidential information with utmost discretion. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and problem-solve effectively. Responsibilities will include arranging domestic and international travel, managing executive correspondence, preparing presentations, processing expense reports, and maintaining organized filing systems. You will act as a key point of contact for internal and external stakeholders, ensuring smooth operations and efficient workflow. The successful applicant will demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and be adept at learning new software and systems. A commitment to maintaining confidentiality and a professional demeanor at all times is essential. This position offers a fantastic opportunity to work within a dynamic team and contribute significantly to the operational efficiency of the organization based in **Manchester, Greater Manchester, UK**. Join us and be at the forefront of administrative excellence.
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