12 Administrative Support jobs in Caerphilly

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
  
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
  
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
  
• Conduct research and compile data for reports and presentations.
  
• Handle confidential information with the utmost discretion and integrity.
  
• Act as a liaison between executives and internal/external stakeholders.
  
• Manage incoming communications, prioritizing and redirecting as necessary.
  
• Oversee the organization and maintenance of electronic and physical filing systems.
  
• Assist with project management tasks and follow-ups on action items.
  
• Proactively identify and resolve administrative issues before they arise.
  
• Support onboarding processes for new executives and team members.
  
• Maintain and update databases and contact lists.
  
• Continuously seek opportunities to improve administrative processes and efficiency.
  
• Provide general administrative support to the executive team as needed.

• Proven experience (minimum 5 years) as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level management.
  
• Exceptional organizational and time-management skills with the ability to multitask effectively.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
  
• Excellent written and verbal communication skills.
  
• High level of discretion and confidentiality.
  
• Proactive problem-solving abilities and a keen eye for detail.
  
• Ability to work independently and manage workload with minimal supervision.
  
• Experience in project coordination is a plus.
  
• A professional and polished demeanor.
  
• Adaptability to changing priorities and a fast-paced work environment.
  
• This role is based in **Cardiff, Wales, UK**, but is a fully remote position, offering considerable flexibility.

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
• Draft, proofread, and edit a wide range of documents, including emails, memos, reports, and proposals, ensuring accuracy and adherence to brand guidelines.
• Serve as a professional and courteous liaison between executives and internal/external contacts.
• Organize and manage travel logistics, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Handle confidential information with the utmost discretion and integrity.
• Conduct research and compile information as required by executives.
• Manage and organise electronic and physical filing systems.
• Assist with budget tracking and expense report processing for executives.
• Proactively identify and address administrative needs and potential issues.
• Support the onboarding of new executives or team members with administrative tasks.
• Develop and implement efficient administrative processes and workflows.
• Utilize various digital tools and platforms for communication, collaboration, and task management.

• Proven experience as an Executive Assistant, Senior Administrative Officer, or similar role supporting senior management.
• Excellent organisational and time-management skills, with the ability to prioritise effectively in a remote setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Demonstrated ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in managing complex travel arrangements.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.
• Professional and courteous demeanour.

• Oversee the daily operations of the administrative department, ensuring smooth and efficient functioning of the office environment.
• Manage and supervise a team of administrative assistants and reception staff, providing guidance and support.
• Develop and implement administrative policies and procedures to improve efficiency and effectiveness.
• Manage office supplies, equipment, and vendor relationships, ensuring optimal resource allocation.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Provide high-level administrative support to senior management, including calendar management, travel arrangements, and correspondence.
• Assist with HR administrative tasks, such as onboarding new employees, maintaining personnel records, and coordinating training.
• Manage the company's filing systems, both physical and digital, ensuring accurate and organized record-keeping.
• Oversee event planning and coordination for company functions and external engagements.
• Handle sensitive information with discretion and confidentiality.
• Act as a key point of contact for staff and visitors, ensuring a professional and welcoming atmosphere.
• Contribute to the development and management of the administrative budget.
• Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
• Ensure compliance with company policies and relevant legal requirements.

• Proven experience in a Senior Administrative role, Office Management, or a similar capacity.
• Demonstrated experience in managing and leading a team.
• Exceptional organizational and time-management skills, with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Experience with HR administration processes is highly desirable.
• Strong problem-solving abilities and the capacity to work under pressure.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Professional demeanour and strong interpersonal skills.
• Experience in budget management is a plus.
• Familiarity with office management systems and procedures.

Blue Arrow is recruiting for a Transport Office Assistant to join our clients team based in the Baglan area.

Salary: £26,000-£28,000p.a (Depending on experience and education)
Hours work: Tuesday to Saturday 37.5 hours per week: 8.30am-4.30pm shifts
Contract: Permanent

Purpose of the role:-
Our client is looking for an energetic, motivated individual to join the busy transport department in Baglan. The main purpose of the role is to organise transport vehicles in order to deliver the merchandise in accordance with the required service standards and the Group's procedures.

Main Responsibilities:
● Organise the booking of transport vehicles in order to deliver the merchandise to all areas of interest, in accordance with the assigned aims in terms of cost-effectiveness and service level
● Check the logistic suppliers' invoices periodically and manage credit and debit notes
● Support the Transport Office Supervisor in the negotiations with logistic suppliers according to the guidelines defined by the Group Logistics Director
● Support the Transport Office Supervisor in the systematic assessment of the quality in the transporters' service
● Support the corporate departments requiring assistance on topics of distribution logistic
● Guarantee the correct management of relevant processes in accordance with the group policies and procedures
● Promote a safety-bound corporate culture

Candidate requirements:
* The ideal candidate would have previously worked in A transport and or shipping environment
* Excellent admin/computer skills, communication & customer service skills essential

DBS checks will also be carried out and the client has a NO conviction policy.

If you feel you would be suitable for the above role, please submit your CV for immediate response.

CPSwansea

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

We’re looking for reliable, detail-oriented individuals in Newport, UK to join our remote data entry and digital research team. This entry-level position provides full training and offers the opportunity to work on projects that help businesses evaluate products, services, and customer trends across multiple industries.

As a member of our home-based team, your tasks may include entering and organising data, reviewing online information, compiling structured reports, and providing feedback to support client decision-making. Flexible scheduling allows candidates to choose part-time or full-time hours based on personal availability.

This position is ideal for individuals seeking professional experience, the convenience of working from home, and exposure to a wide range of industries and research projects.

Newport is a historic city in South Wales that combines industrial heritage with modern urban development. It’s known for its impressive transport links, thriving local economy, and a strong sense of community. From scenic river walks along the Usk to contemporary shopping and entertainment hubs, Newport offers a balanced lifestyle for remote professionals.

The city’s blend of cultural events, educational opportunities, and vibrant local businesses makes it an attractive place for those working from home who value convenience, inspiration, and connectivity to a dynamic city environment.

Top Level Promotions partners with leading international brands to deliver data-driven insights and research that shape business strategies. Our UK-based remote team provides essential support through accurate data management, research evaluation, and client feedback collection.

We foster a professional and supportive environment where independent contributors can grow, develop new skills, and participate in impactful projects that influence real-world business decisions.

Our projects cover a broad spectrum of industries, offering variety and engagement in your daily work:

Data Entry & Administration

Market Research & Analysis

Retail & E-Commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Experience Evaluation

Technology & Software Services

Manufacturing & Product Testing

Travel, Tourism & Lifestyle

Access to reliable high-speed internet.

Desktop or laptop computer with camera and microphone.

Quiet and dedicated workspace at home.

Ability to maintain confidentiality and handle sensitive information.

Strong attention to detail and accuracy.

Clear written and verbal communication skills.

Basic computer proficiency, including email and data entry.

Ability to manage time effectively while working independently.

Professionalism and reliability in a remote work setting.

Fully remote — no commuting required.

Flexible scheduling options: part-time or full-time.

Comprehensive paid training included.

Opportunity to work on meaningful projects across multiple sectors.

Potential for career growth and advancement within the organisation.

Work from home while staying connected to a supportive team.

£18.50 – £36.00 per hour , depending on experience, skill level, and project assignment.

This is an entry-level position , and full training is provided. Prior experience is helpful but not required.

Working with Top Level Promotions gives you the chance to participate in real business research projects, contribute to global brands, and develop valuable skills in data handling, research evaluation, and remote work productivity. We value accuracy, independence, and professional growth, creating a supportive environment for our team members.

We welcome applications from candidates currently residing in the United Kingdom who are ready to start a remote career with a respected international company.

• Manage and coordinate the executive's schedule, including arranging meetings, appointments, and travel itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as the first point of contact for visitors and clients, providing a professional and welcoming reception.
• Handle incoming and outgoing mail and manage the office's general email inbox.
• Maintain and organise office filing systems, both physical and digital.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with the preparation of meeting agendas, taking minutes, and distributing action points.
• Provide administrative support to various departments as needed.
• Manage travel arrangements, including booking flights, accommodation, and ground transportation.
• Handle confidential information with discretion and integrity.
• Support with event planning and coordination for internal and external meetings.
• Maintain the office environment, ensuring it is tidy, organised, and well-equipped.
• Process expense reports and assist with basic bookkeeping tasks.
• Conduct research and compile data for various projects as requested by management.
• Develop and implement efficient office procedures and administrative systems.
• Liaise with IT support for office equipment maintenance and troubleshooting.
• Ensure all administrative tasks are completed accurately and in a timely manner.
• Be a supportive and reliable point of contact for all staff members.

• Proven experience in an administrative role, preferably as an Office Administrator or Executive Assistant.
• Excellent organisational and time-management skills, with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive approach and ability to work independently with minimal supervision.
• Attention to detail and accuracy in all tasks.
• Experience with calendar management and travel arrangements.
• Professional and personable demeanour.
• Familiarity with office equipment and basic IT troubleshooting.
• A positive attitude and a willingness to assist wherever needed.
• Previous experience within a similar industry is advantageous.
• The ability to anticipate needs and provide proactive solutions.