What Jobs are available for Administrator in Shipley?

Project Administrator

£27,000 per annum

Leeds: Hybrid working; 1-2 days at home after a successful probation period

Our client is looking for a proactive and detail-oriented Project Administrator to join their Leeds team. The successful candidate will support their Contracting team by providing high-quality administrative assistance, coordinating with glaziers, customers, and suppliers, and ensuring their projects run smoothly and efficiently.

Main Duties:

• Act as a first point of contact for visitors and provide general administrative support to the team.
• Process and manage material orders in line with requisition requirements.
• Coordinate with suppliers to manage purchase orders, pricing, quality, delivery timelines, and resolve any discrepancies.
• Monitor and maintain stock levels of office essentials such as stationery and water, placing orders as needed.
• Invoice delivery notes and dispatch orders in a timely and accurate manner.
• Maintain and update sales and purchase orders in the internal system.
• Check supplier acknowledgements to ensure alignment with purchase order specifications, pricing, and delivery details.
• Collaborate with Project Managers to ensure all labour purchase orders (POs) are raised correctly and issued to subcontractors.
• Raise credit notes when applicable.
• Liaise with the Accounts team to ensure timely and accurate supplier payments.
• Support monthly applications and valuations by working closely with Project Managers and Quantity Surveyors.
• Manage the internal pending order list, coordinating with the operations team and updating the order book as needed.
• Share invoicing reports with Project Managers and provide month-end accrual figures to the Finance Team.
• Oversee the closure of completed projects, including reviewing final accounts, reporting on performance, and identifying best practices.
• Maintain up-to-date and accurate records in the Project Log.
• Assist with general operational tasks such as ordering materials, preparing labour valuations, managing spreadsheets, and updating portals

Experience and Personal Attributes:

• Positive, team-oriented attitude with a strong sense of initiative and responsibility.
• Previous experience in an administrative or office support role, ideally within a projects or construction environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong time management and the ability to prioritise multiple tasks effectively.
• Exceptional attention to detail and a problem-solving mindset.
• Excellent verbal and written communication skills.
• Organised and adaptable, with the ability to work well under pressure.

Current Benefits:

• Permanent and full-time role (40 hours per week)
• Life assurance (4x salary)
• Company pension
• 25 days holiday + bank holidays
• Holiday buying / selling scheme
• Health shield (health cash back scheme)
• Aviva Digi Care +
• Cycle to work scheme
• Employee referral programme
• Hybrid working

Apply today with an up-to-date CV.

The Opportunity

As a business - they monitor, preserve and analyse their clients sensitive data to ensure that important documents are securely stored that are not needed for the businesses day to day operations so realistically you would be working on the build of intricate security software which helps protect highly sensitive information. very cool.

The Why? (TOP 3 as we could put far more in there!)

· Work with a up and coming, rapid growing business

· Huge opportunity to progress.

· Chance to work on certifications and training.

The What?

• Platform Mastery: A deep understanding of Salesforce's core features, including objects, fields, record types, page layouts, validation rules, workflow rules, and process builder.
• Data Management: Proficiency in data import/export, data cleaning, data validation, and data security best practices.
• User Management: Ability to create and manage user profiles, roles, permissions, and sharing settings.
• Reporting & Dashboards: Expertise in creating custom reports, dashboards, and analytic snapshots to provide valuable insights.
• Process Automation: Knowledge of workflow rules, process builder, and flows to automate business processes and streamline workflows.
• Classic & Lightning mastery: Knows how the above work in classic and Lightning versions of salesforce.
• Problem-solving: Ability to analyse complex problems and identify creative solutions.

For your reference during the probation period it will be 3 days working in their Leeds office

And finally. Who are we?

FORT - Future of Recruiting Technologists is a technical & IT search consultancy that specialises in placing experienced professionals & teams with leading technology companies in the North of England.

We strive to provide our candidates with the most transformative opportunities available. For our clients we understand that technical expertise alone does not make for the best employee. We take time to ensure a strong cultural and technical fit through deep understanding of our client's business and project needs. Ultimately, we pair technologists with businesses based on more than just skills.

Our values and standards are the bedrock of every interaction; Continual Development, Compassion and Consistency.

Please get in touch!

• Maintaining and organizing all project-related documentation, including plans, reports, and meeting minutes.
• Tracking project timelines, deliverables, and milestones, and reporting on progress.
• Coordinating meetings, both internal and external, and ensuring all necessary arrangements are made.
• Facilitating clear and timely communication among project team members, stakeholders, and clients.
• Assisting project managers with resource allocation, budget tracking, and risk management.
• Preparing project status reports and presentations as required.
• Managing project schedules and ensuring adherence to deadlines.
• Handling administrative tasks such as data entry, record-keeping, and correspondence.
• Supporting the onboarding of new project team members.
• Utilizing project management software and tools to manage project workflows.
• Identifying and flagging potential project issues or delays to the project manager.
• Ensuring project documentation is up-to-date and accessible.

• Manage and maintain office filing systems, both physical and digital.
• Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
• Greet visitors and direct them appropriately.
• Schedule and coordinate meetings and appointments.
• Organize travel arrangements and prepare itineraries for staff.
• Manage office supplies inventory and place orders as needed.
• Process invoices and assist with basic bookkeeping tasks.
• Prepare reports, presentations, and other documents.
• Maintain databases and ensure data accuracy.
• Provide administrative support to other staff members as required.
• Ensure the office environment is tidy and presentable.
• Assist with the onboarding process for new employees.

• Proven experience as an Office Administrator or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• A proactive approach and a keen eye for detail.
• Discretion and the ability to handle confidential information.
• Experience with database management is a plus.
• Adaptability to work independently and as part of a team.

• Answering telephone calls, taking messages, and directing inquiries to the appropriate personnel.
• Managing incoming and outgoing postal services and courier deliveries.
• Greeting visitors and managing the reception area in a professional manner.
• Organizing and maintaining physical and digital filing systems for easy retrieval of information.
• Scheduling meetings, managing calendars, and coordinating travel arrangements when required.
• Assisting with the preparation of reports, presentations, and other documents.
• Performing data entry and updating databases with accuracy and efficiency.
• Ordering office supplies and managing inventory.
• Providing general administrative support to the management team and other staff.
• Learning and adhering to company policies and procedures.

Who we are:

interactive investor is an award-winning investment platform that puts its customers in control of their financial future.

We’ve been helping investors for nearly 30 years. We’ve seen market highs and lows and been resilient throughout. We’re now the UK’s number one flat-fee investment platform, with assets under administration approaching £75 billion and over 450,000 customers.

For a simple, flat monthly fee we provide a secure home for your pensions, ISAs and investments. We offer a wide choice of over 20,000 UK and international investment options, including shares, funds, trusts and ETFs.

We also bring impartial, expert content from our award-winning financial journalists, highly engaged community of investors, and daily newsletters and insights.

What we stand for:

It’s simple … we want to help people confidently take control of their financial future, for interactive investor to go from strength to strength and be a workplace where we can all thrive. Our customer-driven approach and bold values sit at the heart of this. We are honest, straight talking and transparent with our customers and our colleagues. We are decisive and take ownership of what we say and deliver. We are ambitious and passionate and encouraged to fight for what we believe is right for our customers, our teams, ourselves and interactive investor.

PURPOSE OF ROLE:

We are recruiting for an Pensions Administrator to join our Pensions team. This Pensions Administrator role is responsible for the effective processing of tasks within the Pensions, this includes but not exhaustive to Sipp referrals, data feeds, contributions, benefits, deceased, Pension Sharing Orders, and day to day administration tasks. Ensuring accurate adherence to the departments policies, procedures and regulatory responsibilities.

This role will also include building good relationships with both internal departments and external stakeholders.

Responsibilities will include providing the highest quality service to our customers and answering queries from the Customer Services department and dealing with email/phone queries from customers that relate to Pension processes.

KEY RESPONSIBILITIES:

• Provide outstanding customer service to meet the requirements of both internal and external customers

• Make customer contact via phone, email /letter/secure message to enable straight through processing, where appropriate

• Timely and accurate processing of all customer documents and returned queries to ensure that customer’s needs are met

• Adherence to the regulations that apply to the area that you are working in

• Responsible for the processing of all departmental administration tasks, with a high degree of accuracy

• Escalate any unresolved issues to the Senior Administrators providing them with sufficient information to investigate the issue

• Continually and appropriately challenge policy, processes and procedures, recommending improvements to increase efficiency and improve quality

• Be part of the departmental telephone query team to support all queries and requests from internal customers, making external calls to customers as required

• Work as part of a team, supporting colleagues and promoting a positive work environment & team spirit.

• Confident in delivering an efficient, consistent and high quality service to our customers at every interaction.

• Ability to move between tasks and departments as business needs require

• Maintain the organisation’s first line of defence by ensuring individual adherence to business processes and procedures that are designed to meet the regulatory standards set out in the relevant FCA rules and guidance.

• Make informed risk decisions and effectively and credibly debate and challenge management recommendations within your role in line with the approved Risk Management Framework.

• Logging Risk events - Understanding Risk via training and documentation available.

Requirements

• Advanced ability to work in an environment which requires a high level of accuracy

• Advanced organization skills to manage completion of daily task and meet exacting deadlines

• Advanced communication skills (written and verbal) – ability to build rapport with customers and 3rd parties across all communication channels, maintain calm during pressurised situations, and share information in a clear and logical manner

• Advanced problem solving skills

• Advanced enthusiasm and willingness to learn new tasks

• Advanced flexibility to move between different tasks and departments at short notice

• Ability to work unsupervised

• High degree of PC literacy – navigate a broad range of internal systems, ability to create Excel spreadsheets and formulae

• Use the training and competence scheme to maintain the appropriate knowledge, skills and expertise to carry out the role competently, including the timely completion of all mandatory and recommended Training.

• Provide Management Information as and when required

• Knowledge of the regulatory environment and associated risks that require managing.

• Knowledge of the Financial Services Sector – specifically Wealth Management

• Knowledge of the regulatory and legislative environment and associated risks that require managing

• Understand the principles of Treating Customers Fairly

• Understand the principles of Training and Competence

• Understand the key drivers of Client Loyalty within a retail environment

• Understand FCA rules in particular CASS rules

• Technical Expertise – Keep abreast of developments and changes in legislation.

• Minimum of 2 years’ experience working within a Pension administration environment

• Advanced time management and prioritization skills.

• Advanced interpersonal, communication skills.

• Intermediate capability to think clearly and creatively in delivering operational change in line with a defined strategy/vision.

• Advanced ability to stay calm under pressure and display emotional resilience when handling difficult situations or conversations.

• Intermediate MS Office Skills.

• Advanced ability to deal with high volumes of processing work

Benefits

STRAIGHT TALKING    |    MOVING WITH SPEED    |    OWNING THE OUTCOME

• Clear communicator
• Strong team player
• Demonstrated passion and drive for delivering the best outcome
• Moving with speed – delivering faster and better
• Decisive and takes ownership of outcomes
• Not afraid to challenge and be open to challenges

• Group Personal Pension Plan  – 8% employer contribution and 4% employee contribution
• Life Assurance  and Group Income Protection
• Private Medical Insurance  – Provided by Bupa
• 25 Days Annual Leave , plus bank holidays
• Staff Discounts  on our investment products
• Personal & Well-being Fund  – Supporting your physical and mental wellness
• Retail Discounts  – Savings at a wide range of high street and online retailers
• Voluntary Flexible Benefits  – Tailor your benefits to suit your lifestyle

Please Note:  We will do our utmost efforts to respond to all applicants. However, due to the high volume of applications we're currently receiving, if you haven't been contacted within 30 days of application, please consider unsuccessful.

interactive investor operates in accordance with the UK Equality Act 2010. We welcome applications from individuals of all ages, disabilities, gender identities, marital status, pregnancy/maternity, race, religion or belief, sex, and sexual orientation. We are committed to treating all applicants fairly and making reasonable adjustments where needed to support disabled applicants. We actively prevent all forms of discrimination, harassment, and victimisation—whether direct, indirect, associative, or perceptive

Department:  Registry

Location: Location:  Leeds

Type of Contract:  Permanent

About Us:  GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare – and more.

Our Vision:  Changing Lives through Education

The Role:  The Academic Services Administrator will provide support to all staff within the Academic Services Team and wider Registry Team. You will be responsible for specific administrative support within the area of Academic Services.

This role is not eligible for visa sponsorship!

What the role involves:

• Processing student withdrawals, interruption of studies, cancellations etc within the agreed time scales to ensure departmental KPIs are met.
• Update the Student Record System on a daily basis, ensuring accuracy of the data being inputted.
• Support Enrolment activities for all partners. 
• Support the administration for the preparation of Assessment Boards.
• To deal with queries by telephone, letter, e-mail and face to face from academic and Professional Services colleagues and students in relation to all areas of Academic Services.
• Inputting of board outcomes onto Student Records System.

About You:

• Higher Education experience
• Customer/student focused approach.
• Strong IT skills with proficiency in MS Office applications such as Excel, Word, Outlook Mail.
• Excellent communication skills both via email and telephone as well as confident in dealing with all levels of staff
• Good attention to detail
• Ability to work well as part of a team
• Ability to work under pressure and to deadlines.
• Willingness to work additional hours at peak periods as necessary to ensure deadlines are met and a willingness to accept travel between university sites and occasional travel off-site
• Ability to handle confidential and sensitive information, within the requirements of GDPR
• At peak periods there may be a requirement to work flexibly as necessary and a willingness to travel between GBS sites as required.

Desirable: 

• A can-do attitude with well-developed problem-solving skills
• Ability to use initiative and judgement to resolve matters.

What we offer:

• 25 days annual leave, plus 8 public holidays
• 1-day extra leave per year of service, up to a maximum of 5 days
• Workplace pension scheme
• Tuition reimbursement for career development courses
• Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more
• discounts platform, wellbeing centre and much more
• Reward and recognition programme
• £500 award employee referral scheme
• Discretionary annual performance bonus 

“GBS has been a good place for professional growth. I have received great support from managers and colleagues who have encouraged me to develop new skills and take on more senior roles. Their mentorship has been invaluable to help me advance in my career.”

— Barbara Vargas (Professional Services Employee)

GBS is committed to equality, diversity and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed.

Department:  Registry

Location: Location:  Leeds

Type of Contract:  Permanent

About Us:  GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare – and more.

Our Vision:  Changing Lives through Education

The Role:  The Academic Services Administrator will provide support to all staff within the Academic Services Team and wider Registry Team. You will be responsible for specific administrative support within the area of Academic Services.

This role is not eligible for visa sponsorship!

What the role involves:

• Processing student withdrawals, interruption of studies, cancellations etc within the agreed time scales to ensure departmental KPIs are met.
• Update the Student Record System on a daily basis, ensuring accuracy of the data being inputted.
• Support Enrolment activities for all partners. 
• Support the administration for the preparation of Assessment Boards.
• To deal with queries by telephone, letter, e-mail and face to face from academic and Professional Services colleagues and students in relation to all areas of Academic Services.
• Inputting of board outcomes onto Student Records System.

About You:

• Higher Education experience
• Customer/student focused approach.
• Strong IT skills with proficiency in MS Office applications such as Excel, Word, Outlook Mail.
• Excellent communication skills both via email and telephone as well as confident in dealing with all levels of staff
• Good attention to detail
• Ability to work well as part of a team
• Ability to work under pressure and to deadlines.
• Willingness to work additional hours at peak periods as necessary to ensure deadlines are met and a willingness to accept travel between university sites and occasional travel off-site
• Ability to handle confidential and sensitive information, within the requirements of GDPR
• At peak periods there may be a requirement to work flexibly as necessary and a willingness to travel between GBS sites as required.

Desirable: 

• A can-do attitude with well-developed problem-solving skills
• Ability to use initiative and judgement to resolve matters.

What we offer:

• 25 days annual leave, plus 8 public holidays
• 1-day extra leave per year of service, up to a maximum of 5 days
• Workplace pension scheme
• Tuition reimbursement for career development courses
• Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more
• discounts platform, wellbeing centre and much more
• Reward and recognition programme
• £500 award employee referral scheme
• Discretionary annual performance bonus 

“GBS has been a good place for professional growth. I have received great support from managers and colleagues who have encouraged me to develop new skills and take on more senior roles. Their mentorship has been invaluable to help me advance in my career.”

— Barbara Vargas (Professional Services Employee)

GBS is committed to equality, diversity and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed.