13 Administrators jobs in Reading
Office Administration Assistant - Work from Home
GU22 Hook Heath, South East
Top Level Promotions
Posted 2 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
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0
Remote Executive Assistant - Administrative Support
OX1 3AP Oxford, South East
£30000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership, working entirely remotely. This position is crucial in ensuring the smooth and efficient operation of executive functions, managing complex calendars, coordinating travel arrangements, preparing documents, and acting as a primary point of contact. The ideal candidate will possess exceptional communication skills, a high degree of professionalism, strong multitasking abilities, and a commitment to discretion and confidentiality. Experience supporting multiple senior executives in a fast-paced environment is essential.
Key Responsibilities:
Qualifications and Experience:
This is an exciting opportunity to provide critical support to leadership within a dynamic organisation, working entirely remotely. Although this position is remote, the company has a significant presence in **Oxford, Oxfordshire, UK**. If you are an outstanding organiser with a passion for efficiency and executive support, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple executives, scheduling meetings, appointments, and calls across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper, screening calls and emails, and managing communication flow efficiently.
- Organise and plan executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile information for various projects and executive needs.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate needs and proactively address potential issues to ensure executives' time is maximised.
- Maintain organised electronic and physical filing systems.
- Liaise effectively with internal and external stakeholders on behalf of the executives.
Qualifications and Experience:
- Proven experience as an Executive Assistant or in a similar senior administrative support role, supporting C-level executives.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently, proactively, and under pressure in a remote environment.
- Discretion and a high level of confidentiality are paramount.
- Experience in coordinating complex travel arrangements.
- Strong problem-solving skills and resourcefulness.
- A Bachelor's degree or equivalent professional experience is preferred.
This is an exciting opportunity to provide critical support to leadership within a dynamic organisation, working entirely remotely. Although this position is remote, the company has a significant presence in **Oxford, Oxfordshire, UK**. If you are an outstanding organiser with a passion for efficiency and executive support, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Remote Executive Assistant - Advanced Administrative Support
RG1 1AA Reading, South East
£45000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative support to senior leadership, operating entirely remotely. This is a crucial role for an individual who excels at managing complex schedules, coordinating global travel, preparing high-level documentation, and ensuring the smooth day-to-day operations for executives. You will be an integral part of a dynamic team, offering a seamless support experience from a home-based environment.
Key responsibilities include managing dynamic calendars, coordinating meetings and calls across multiple time zones, making intricate travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and acting as a gatekeeper to ensure executive time is utilized efficiently. Experience in event planning and management for both virtual and in-person functions will be highly valued.
The ideal candidate will possess a minimum of 5-7 years of experience as an Executive Assistant supporting C-suite executives or senior management, preferably in a fast-paced, international organization. Exceptional organizational and time-management skills are paramount, along with meticulous attention to detail. Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) is essential, as is familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and project management software. Strong written and verbal communication skills, discretion, and a high level of professionalism are non-negotiable.
This role requires a self-starter who can anticipate needs, take initiative, and work independently with minimal supervision. You must be adaptable, resourceful, and possess a calm demeanor under pressure. While the role is fully remote, requiring a reliable internet connection and a dedicated home office setup, the successful candidate will be based within commuting distance of Reading, Berkshire, UK , to facilitate occasional in-person meetings as needed. This is an exciting opportunity to contribute to a forward-thinking company and build a successful career in remote administrative support.
Key responsibilities include managing dynamic calendars, coordinating meetings and calls across multiple time zones, making intricate travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and acting as a gatekeeper to ensure executive time is utilized efficiently. Experience in event planning and management for both virtual and in-person functions will be highly valued.
The ideal candidate will possess a minimum of 5-7 years of experience as an Executive Assistant supporting C-suite executives or senior management, preferably in a fast-paced, international organization. Exceptional organizational and time-management skills are paramount, along with meticulous attention to detail. Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) is essential, as is familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and project management software. Strong written and verbal communication skills, discretion, and a high level of professionalism are non-negotiable.
This role requires a self-starter who can anticipate needs, take initiative, and work independently with minimal supervision. You must be adaptable, resourceful, and possess a calm demeanor under pressure. While the role is fully remote, requiring a reliable internet connection and a dedicated home office setup, the successful candidate will be based within commuting distance of Reading, Berkshire, UK , to facilitate occasional in-person meetings as needed. This is an exciting opportunity to contribute to a forward-thinking company and build a successful career in remote administrative support.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Research Support
OX1 2JE Oxford, South East
£24000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a prestigious academic institution based in the heart of **Oxford**, is seeking a highly organized and proactive Administrative Assistant to provide essential support to their groundbreaking research departments. This role is critical for ensuring the smooth operation of research activities, managing administrative tasks, and supporting researchers in their daily work. The successful candidate will be integral to facilitating impactful scientific discovery and academic advancement.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to researchers and project leads, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and edit documents, reports, presentations, and correspondence with a high degree of accuracy.
- Manage incoming and outgoing mail, faxes, and emails, ensuring timely distribution and response.
- Maintain and organize electronic and physical filing systems, ensuring information is easily accessible and secure.
- Assist with the preparation of research grant proposals and reports, liaising with finance and procurement departments as necessary.
- Process invoices, expense claims, and other financial documentation accurately and efficiently.
- Coordinate logistics for seminars, workshops, and departmental events, including room bookings and catering arrangements.
- Act as a first point of contact for departmental inquiries, directing visitors and callers appropriately.
- Manage office supplies and equipment, ensuring adequate stock levels and prompt maintenance.
- Support the onboarding process for new staff and students, providing necessary information and assistance.
- Maintain confidentiality and discretion in handling sensitive information.
- Assist with data entry and management for research projects.
- Undertake any other administrative duties as reasonably requested by the research teams.
- Previous experience in an administrative or secretarial role, preferably within an academic or research environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills, with excellent attention to detail.
- Ability to work independently with minimal supervision, as well as collaboratively within a team.
- A proactive and professional approach to problem-solving.
- Discretion and the ability to handle confidential information with integrity.
- Familiarity with university systems or research administration processes is advantageous.
- This position is based at our client's campus in **Oxford** and requires the successful candidate to work on-site during standard business hours.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Officer - Executive Support
RG1 1AA Reading, South East
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This role is fully remote, offering flexibility and the opportunity to work from anywhere within the UK. You will be responsible for managing the day-to-day administrative operations for senior leadership, ensuring efficient workflow, seamless communication, and effective organisation. Key duties include managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. You will act as a key point of contact, liaising with internal departments and external stakeholders, maintaining a professional and courteous demeanour at all times. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is essential. This role requires a high degree of discretion and confidentiality, as you will be handling sensitive information. Experience in executive support, office management, or a similar administrative role is required. The ability to work independently, manage your time effectively, and take initiative is paramount for success in this fully remote position. You will contribute to the smooth running of the executive office, enabling senior management to focus on strategic objectives. This is a fantastic opportunity for a dedicated administrative professional looking to leverage their skills in a remote setting and make a significant contribution to organisational efficiency. The fully remote nature of this role requires excellent digital communication skills and a commitment to maintaining a highly productive and organised home working environment. You will be an integral part of the team, ensuring that executive functions are supported with utmost efficiency and professionalism, regardless of physical location.
Key Responsibilities:
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively in a fast-paced environment. You will act as a key point of contact, liaising with internal departments and external stakeholders, maintaining a professional and courteous demeanour at all times. Proficiency in standard office software suites (Microsoft Office, Google Workspace) and virtual collaboration tools is essential. This role requires a high degree of discretion and confidentiality, as you will be handling sensitive information. Experience in executive support, office management, or a similar administrative role is required. The ability to work independently, manage your time effectively, and take initiative is paramount for success in this fully remote position. You will contribute to the smooth running of the executive office, enabling senior management to focus on strategic objectives. This is a fantastic opportunity for a dedicated administrative professional looking to leverage their skills in a remote setting and make a significant contribution to organisational efficiency. The fully remote nature of this role requires excellent digital communication skills and a commitment to maintaining a highly productive and organised home working environment. You will be an integral part of the team, ensuring that executive functions are supported with utmost efficiency and professionalism, regardless of physical location.
Key Responsibilities:
- Manage executive calendars, scheduling meetings, and coordinating appointments.
- Arrange complex domestic and international travel.
- Prepare agendas, minutes, and presentations for meetings.
- Handle correspondence and manage incoming/outgoing communications.
- Maintain organised filing systems, both digital and physical.
- Conduct research and prepare reports as required.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and maintain an efficient administrative workflow.
- Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting and collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a remote environment.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Officer - Project Support
OX1 1PU Oxford, South East
£30000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a prestigious academic institution in Oxford, Oxfordshire, UK , is seeking a highly organized and proactive Senior Administrative Officer to provide critical support for major research projects. This role is essential for ensuring the smooth and efficient operation of complex projects, from initiation to completion. The successful candidate will manage a wide range of administrative tasks, including coordinating meetings, managing project documentation, tracking budgets, and liaising with internal and external stakeholders. You will be responsible for implementing and maintaining administrative systems and processes to support project timelines and deliverables. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong communication and interpersonal skills are crucial, as you will be working closely with project managers, researchers, faculty, and administrative staff across different departments. Proficiency in project management software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with financial tracking systems are required. This role demands a proactive approach, excellent problem-solving abilities, and the capacity to anticipate project needs. You will be expected to work independently, manage your workload efficiently, and contribute positively to the project teams. Experience in an academic or research environment is highly desirable.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and research teams.
- Coordinate and schedule project meetings, workshops, and events.
- Prepare agendas, take minutes, and track action items.
- Manage and organize project documentation, records, and databases.
- Assist with budget management, expense tracking, and financial reporting.
- Liaise with internal departments and external partners to facilitate project progress.
- Develop and maintain efficient administrative systems and workflows.
- Support the onboarding and orientation of new project team members.
- Prepare reports, presentations, and correspondence as required.
- Anticipate project needs and proactively address potential administrative challenges.
- Ensure compliance with institutional policies and project-specific guidelines.
- Proven experience in a senior administrative or project support role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Asana, Trello, MS Project) is a plus.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Meticulous attention to detail and accuracy.
- Experience in an academic or research setting is desirable.
- Familiarity with financial administration and budgeting.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Remote Senior Administrative Assistant - Executive Support
OX2 0AX Oxford, South East
£35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This role is pivotal in ensuring the smooth and efficient operation of executive activities, managing complex calendars, coordinating travel arrangements, preparing correspondence, and handling sensitive information with the utmost discretion. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and be adept at utilising a wide range of remote working tools and technologies. You will be the right-hand support to senior leadership, enabling them to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and ensuring optimal time management.
- Arrange domestic and international travel, including flights, accommodation, and detailed itineraries.
- Prepare, proofread, and edit high-quality documents, presentations, and correspondence for executive review.
- Handle confidential information with discretion and maintain strict data privacy standards.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries efficiently.
- Organise and prepare materials for meetings, including agendas, minutes, and supporting documentation.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research on various topics as required by executives.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Maintain and organise electronic and physical filing systems.
- Utilise a variety of virtual collaboration and productivity tools (e.g., Zoom, Microsoft Teams, Slack, Google Workspace).
- Provide support for special projects and initiatives as assigned by executives.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Remote Administrative Assistant - Executive Support
OX1 1AA Oxford, South East
£30000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Administrative Assistant to provide comprehensive executive support to senior leadership within a dynamic professional services firm. This is a fully remote position, requiring a candidate who excels in managing tasks independently, communicates effectively through digital channels, and can anticipate the needs of busy executives. You will be instrumental in ensuring the smooth day-to-day operations for the executives you support, managing complex calendars, coordinating meetings, preparing documents, and handling sensitive information with utmost discretion.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize complex calendars for multiple executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and reports.
- Handle all forms of executive correspondence, including drafting emails, memos, and official communications.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Conduct research on various topics as requested by executives.
- Maintain confidential files and records, ensuring information is organized and accessible.
- Serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
- Assist with project management tasks, tracking deadlines and ensuring follow-up on action items.
- Prepare expense reports and manage departmental budgets with accuracy.
- Proactively identify opportunities to streamline administrative processes and improve efficiency.
Qualifications:
- Proven experience as an Executive Assistant or Senior Administrative Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy in all tasks.
- Ability to handle confidential information with discretion and professionalism.
- Proactive and resourceful approach to problem-solving.
- Demonstrated ability to work independently and take initiative.
- Experience with project coordination and event planning is a plus.
- A stable internet connection and a dedicated, distraction-free home office environment are essential.
This advertiser has chosen not to accept applicants from your region.
7
Head of Project Management Office (PMO)
OX1 2JD Oxford, South East
£80000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking an accomplished and strategic Head of Project Management Office (PMO) to lead their PMO function in a fully remote capacity. This senior leadership role is responsible for establishing, evolving, and maintaining the organisation's project management framework, ensuring the successful delivery of strategic initiatives. You will define and implement best practices in project management methodologies (e.g., Agile, Waterfall), standards, and tools across the organisation. Your remit will include overseeing the project portfolio, ensuring alignment with business objectives, and providing insights into resource allocation, risk management, and project performance. You will lead, mentor, and develop a team of experienced project and programme managers, fostering a high-performance culture. Establishing robust reporting mechanisms to track project progress, identify key performance indicators (KPIs), and communicate status updates to senior stakeholders will be a primary responsibility. You will be instrumental in developing and managing the PMO budget, ensuring efficient resource utilisation. Driving continuous improvement within the PMO and across project delivery processes, identifying opportunities for optimisation and innovation, is essential. The ideal candidate will have extensive experience in establishing and managing PMOs within large organisations, with a deep understanding of project, programme, and portfolio management principles. Proven leadership capabilities, exceptional strategic thinking, and strong analytical skills are required. Excellent communication, stakeholder management, and change management expertise are crucial for driving adoption of PMO standards and methodologies. Relevant certifications such as PMP, PRINCE2, or Agile qualifications are highly desirable. This is a fully remote leadership position, requiring a self-motivated individual with exceptional organisational skills and the ability to lead and inspire teams effectively across geographical boundaries.
This advertiser has chosen not to accept applicants from your region.
8