44,394 Associates jobs in the United Kingdom

Administrator / Office Administration Assistant who has excellent organisational, time-management, administrative and communication skills with an eye for accurate data entry is required for a well-established manufacturing and e-commerce business based in Kingsclere, Newbury, Berkshire.

SALARY: £13.50 - £15.50 per Hour (depending on experience)+ Free Parking On-Site

LOCATION: Kingsclere, Newbury, B.

WHJS1_UKTJ

Location: Castleford (WF10) - relocating to Normanton (WF6) in Dec/Jan
Hours: Monday-Thursday 8:30am-5:00pm, Friday 8:30am-4:00pm
(39 hours/week)
Pay Rate: 13.50 per hour

We're looking for a proactive and detail-oriented Sales Office Administration Officer to join our dynamic team. This is a key role within our customer service and sales support function, working closely with internal departments and external partners to ensure smooth operations and exceptional customer experience.

Sales & Purchase Administration

• Process and manage sales and purchase orders in our ERP system
• Handle customer quotes, acknowledgements, and tender files
• Ensure accuracy in pricing, VAT, and incoterms
• Communicate effectively with customers and internal teams

Shipping & Export

• Coordinate shipments and logistics
• Liaise with warehousing and distribution teams
• Track deliveries and resolve shipment queries

Invoicing & Payments

• Generate and distribute customer invoices
• Follow up on advance payments and order-related transactions

Customer Service & Support

• Register and follow up on customer complaints
• Maintain accurate customer records and databases
• Archive documents in line with audit and compliance standards

Cross-Team Collaboration

• Work closely with Sales, Technical, Supply Chain, HR, and Finance teams
• Build strong relationships across departments and with customers

Compliance & Continuous Improvement

• Follow company policies, health & safety regulations, and ethical standards
• Contribute to a culture of collaboration, accountability, and improvement

• Minimum 3 to 4 years' experience in office administration or business support
• Strong attention to detail and organisational skills
• Excellent communication and customer service abilities
• Proficient in ERP, CRM, and Microsoft Office tools
• Fluent in English (additional languages a plus)
• Commercial awareness and a proactive mindset
• Ability to work independently and as part of a team

• Supportive and collaborative work environment
• Opportunity to work with international teams and departments
• Stable hours and competitive pay
• Be part of a company driving innovation and excellence

Ready to apply or want to learn more?
We'd love to hear from you!

• Oversee and manage day-to-day office operations, ensuring efficiency and productivity.
• Lead, mentor, and develop the administrative support team, fostering a positive work environment.
• Manage office budgets, including forecasting, expenditure tracking, and cost control.
• Negotiate and manage contracts with external vendors and service providers (e.g., cleaning, maintenance, IT support).
• Ensure the office facilities are well-maintained, safe, and compliant with health and safety regulations.
• Develop, implement, and refine administrative policies and procedures.
• Coordinate office moves, renovations, and space planning as needed.
• Manage reception, mail services, and general office supplies.
• Serve as a point of contact for staff regarding administrative and facilities-related issues.
• Organize company events, meetings, and travel arrangements for senior management.
• Implement and manage systems for record-keeping and information management.
• Continuously seek opportunities to improve office efficiency and employee experience.
• Liaise with HR on onboarding and offboarding administrative processes.
• Ensure effective communication across departments regarding administrative matters.

• Proven experience in office management or facilities management, with at least 5 years in a supervisory or leadership role.
• Demonstrable experience in managing budgets and negotiating with vendors.
• Strong leadership and team management skills, with the ability to motivate and develop staff.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Strong understanding of health and safety regulations in an office environment.
• Excellent communication, interpersonal, and problem-solving skills.
• Experience with implementing new administrative systems or processes is a plus.
• Ability to work effectively in a hybrid work model.
• A proactive and resourceful approach to problem-solving.

Location: Castleford (WF10) - relocating to Normanton (WF6) in Dec/Jan
Hours: Monday-Thursday 8:30am-5:00pm, Friday 8:30am-4:00pm
(39 hours/week)
Pay Rate: £13.50 per hour

We're looking for a proactive and detail-oriented Sales Office Administration Officer to join our dynamic team. This is a key role within our customer service and sales suppo.

WHJS1_UKTJ

Our client, based in South Cambridge, is looking for an office administration and facilities assistant to join their growing team. The office administration and facilities assistant will be responsible for supporting facilities management, and health and safety requirements, and will be part of a cross functional team. The role is office based, and is 4 days per week (Monday-Thursday) 8.30am-5.00pm.

Responsibilities will include:

• Health and safety
• Insurance renewals
• Organising premises repairs and renewals
• Maintaining vehicle logs and rentals
• Maintainance of company phones
• Negotiations with suppliers (e.g. Electricity tariff negotiation)
• First Aid
• Supporting the office with other areas of administration when required (e.g. assisting with stock counts; updating CRM; credit control)

The ideal candidate will have the following skills and experience:

• Clear written and spoken English
• Computer literate and competent user of CRM systems and Microsoft Office
• Customer service focused

Due to the location, candidates will need to have their own transport to travel to work.

• Develop and implement efficient operational procedures for a remote-first organization.
• Manage relationships with third-party vendors and service providers, negotiating contracts and ensuring service level agreements are met.
• Oversee the procurement and distribution of office supplies, equipment, and technology for remote employees.
• Coordinate with IT departments to ensure seamless onboarding/offboarding of remote staff and provide support for technical issues.
• Manage company-wide communication channels and internal documentation, ensuring information is accessible and up-to-date.
• Plan and coordinate virtual company events and team-building activities.
• Monitor operational budgets and identify cost-saving opportunities.
• Ensure compliance with health, safety, and data privacy regulations relevant to remote work.
• Act as a point of contact for employee queries related to operational matters.
• Continuously seek opportunities to improve operational efficiency and employee experience in a remote setting.

• Proven experience in operations management, office management, or a similar administrative leadership role, preferably within a remote or distributed team.
• Strong understanding of operational best practices and process improvement methodologies.
• Excellent organizational and time-management skills, with the ability to multitask effectively.
• Proficiency in project management tools and software.
• Experience managing vendor relationships and negotiating contracts.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with remote teams.
• Ability to work independently, exercise sound judgment, and problem-solve proactively.
• Experience with HR or IT support functions in a remote context is a plus.
• Bachelor's degree in Business Administration, Management, or a related field is preferred.