716 Board Secretary jobs in the United Kingdom

My client, a main contractor, based in London, who are a privately owned company. Their well-respected reputation and versatile expertise allow them to operate across numerous sectors, including commercial new build, fit out, cultural heritage projects, industrial, data centre and film studios

Confidential administrative support to the company owners, managing their schedules and communications. Also to support other members of the Board as and when needed. Adopt a strategic and forward-thinking mindset, taking a proactive approach to tasks to ensure the business runs smoothly.

Duties

• Provide general EA/secretarial assistance to the Board Directors, acting as the first point of contact – screening emails, escalating and responding where necessary.
li>Manage / co-ordinate diaries for Directors. Arrange meeting rooms and hospitality as required.
• Manage the flow of correspondence under the Directors responsibility and maintaining accurate records of all documents received, arranging execution in a timely manner, liaising with site teams to return documents and ensure necessary copies are taken.
• Interface with commercial departments on site regarding legal and contractual issues.
• Assisting with signature processes on legal and executive documentation via DocuSign or as required for a wet signature.
• Organise the production of various reports for the Board etc. Prompt / organise input from other sources for final review by Directors.
• Ensure that company standards are met regarding documentation processes.
• Type and proofread correspondence, credit papers and reports accurately and in a timely manner, using Microsoft Word and Excel.
• Assist with special projects and business initiatives, including research, data analysis, and presentation preparation.
• Minute-take and produce lists of action points from meetings when required.
• Monitor, track and action tasks, escalating and delegating where appropriate.
• Maintain confidential files for Directors.
• Maintain ‘Contact’ lists in Outlook.
• Arranging travel and hotel accommodation where required.
• Liaise with BD team to help organise client and internal events.
• Handle confidential information with the utmost discretion and professionalism.
• Any other ad hoc duties as requested by your line managers and/or Director(s)/Manager(s).
• Ensure the day runs smoothly and there are no issues or overlapping meetings. All external meetings should be confirmed the day before or morning of.
• If necessary, call Director out of meeting where over running to ensure they’re on time for the next – must be aware of location at all times.
• Build and maintain strong working relationships both internally and externally and other key contacts at all levels.

Skills, Knowledge & Qualifications

• Proven experience as an executive assistant or similar experience within the construction or related industry is a must
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent communication skills, both written and verbal.
• Attention to detail.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Discretion and confidentiality when handling sensitive information.
• Ability to work effectively both independently and as part of a team.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Well-presented and mannered, particularly as dealing face to face with clients. • Experience working in the construction industry is desirable.

Main Objective

Provide comprehensive administrative support to the Board, enabling the Board to focus on their core responsibilities and strategic objectives.

Confidential administrative support to the company owners, managing their schedules and communications. Also to support other members of the Board as and when needed. Adopt a strategic and forward-thinking mindset, taking a proactive approach to tasks to ensure the business runs smoothly.

Duties

• Provide general EA/secretarial assistance to the Board Directors, acting as the first point of contact – screening emails, escalating and responding where necessary.
• Manage / co-ordinate diaries for Directors. Arrange meeting rooms and hospitality as required.
• Manage the flow of correspondence under the Directors responsibility and maintaining accurate records of all documents received, arranging execution in a timely manner, liaising with site teams to return documents and ensure necessary copies are taken.
• Interface with commercial departments on site regarding legal and contractual issues.
• Assisting with signature processes on legal and executive documentation via DocuSign or as required for a wet signature.
• Organise the production of various reports for the Board etc. Prompt / organise input from other sources for final review by Directors.
• Ensure that company standards are met regarding documentation processes.
• Type and proofread correspondence, credit papers and reports accurately and in a timely manner, using Microsoft Word and Excel.
• Assist with special projects and business initiatives, including research, data analysis, and presentation preparation.
• Minute-take and produce lists of action points from meetings when required.
• Monitor, track and action tasks, escalating and delegating where appropriate.
• Maintain confidential files for Directors.
• Maintain ‘Contact’ lists in Outlook.
• Accurately processing invoices and expense management and facilitation for ensuring payment terms are met.
• Arranging travel and hotel accommodation where required.
• Liaise with BD team to help organise client and internal events.
• Handle confidential information with the utmost discretion and professionalism.
• Any other ad hoc duties as requested by your line managers and/or Director(s)/Manager(s).
• Ensure the day runs smoothly and there are no issues or overlapping meetings. All external meetings should be confirmed the day before or morning of.
• If necessary, call Director out of meeting where over running to ensure they’re on time for the next – must be aware of location at all times.
• Anticipate the needs of Directors and proactively address any administrative challenges or issues.
• Build and maintain strong working relationships both internally and externally and other key contacts at all levels.

Skills, Knowledge & Qualifications

• Proven experience as an executive assistant or similar role, preferably in the construction or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent communication skills, both written and verbal.
• Attention to detail.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Discretion and confidentiality when handling sensitive information.
• Ability to work effectively both independently and as part of a team.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Well-presented and mannered, particularly as dealing face to face with clients. • Experience working in the construction industry is desirable.

Main Objective

Provide comprehensive administrative support to the Board, enabling the Board to focus on their core responsibilities and strategic objectives.

Location:Onsite, West Bromwich

Salary:up to 39,319

Contract Type:Permanent

Our client, a leading UK education group are seeking anexperiencedand highly organisedExecutive Assistantto provide comprehensive support toseniorleadership. This role requires strong diary management, meeting coordination, and communication skills, with the ability to work independently and handle confidential information with discretion.

• Provide executive-level support toseniorleaders, including diary and inbox management.
• Schedule and coordinate internal and external meetings, including board and panel meetings.
• Prepare agendas, take minutes, and distribute post-meeting documentation.
• Create and format PowerPoint presentations and reports using internal data.
• Liaise with stakeholders across departments and external partners.
• Manage travel arrangements and logistics as required.
• Support with administrative tasks and ad hoc project work.

• Previousexperienceas an Executive Assistant or Personal Assistant supportingseniorstakeholders.
• Proficient in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work under pressure.

Job Title: Executive Assistant

Location: West Bromwich, UK

Job Type: Permanent

Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)>

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)>

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

The Firm
A Top 40, International law firm are seeking an Executive Assistant to support their Real Estate department in their City of London office.

The Opportunity
The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Real Estate team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Looking for your next venture within a people-focused organisation? Do you thrive on variety and the opportunity to make a real impact? This could be the opportunity for you to develop your skills, grow in your career and open doors to future opportunities. 

In the Executive Assistant / Governance role, you will be:

• Preparing agendas, reports and board packs, ensuring accuracy and compliance with governance procedures
  
• Attending meetings, taking accurate minutes and tracking follow-up actions
  
• Supporting board members and senior leaders with scheduling, documentation and presentations
• Maintaining confidential records and ensuring deadlines are met
  

To be successful in the Executive Assistant / Governance role, you will need:

• Previous experience as an Executive PA, Legal Secretary or similar senior admin role
• Strong IT skills across Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Fast, accurate typing and confident minute-taking skills
  
• Excellent organisation, attention to detail and the ability to work independently

This is a full-time role, working 37 hours per week Monday to Friday for a period up until December 2025. You'll be based in Abergele on an hourly rate IRO of £17 plus benefits including weekly pay and holiday accrual.

If you would like to be part of a rewarding and supportive role then please apply today!

We have a great opportunity to work within our higher education client based in Uxbridge.

Role: Executive Assistant (Temporary)

Duration: ASAP until the end of January 2026

Pay: 18.57

Location: Uxbridge

Hours / days: Monday to Friday - 9am to 5pm. First 2 / 3 weeks 100% campus based then Hybrid 3 in the office and 2 from home

Job spec:

Executive Administrative support: 1. Be the principal point of contact for Executive Dean(s), providing a professional interface between them and key internal and external contacts; dealing promptly and appropriately with all matters that are referred to them and using sound judgement and initiative when responding. 2. Ensure proactive and sensitive diary management; arranging internal and external meetings involving a wide range of stakeholders, ensuring optimal availability of Executive Dean(s). 3. Provide effective support at College meetings and committees including preparation of agendas, minutes, and other papers as necessary; ensure committee papers are made available to committee members in advance of the meeting; maintaining SharePoint committee site for designated College committees. 4. Ensure that the Executive Dean(s)has access to the necessary briefings, papers, and information in advance of any meetings; co-ordinate and book travel arrangements and prepare full itineraries as required.

Provide high level administrative support including drafting letters/emails, data collation, presentation preparation and proof reading/formatting when required. 7. Research and collate information, using a variety of resources, to support the work of the Executive Dean(s). 8. Manage projects delegated by the Executive Dean(s), ensuring completion in an efficient and timely manner. 9. Manage HR and Finance related tasks, ensuring accurate data to systems and liaison with Central Directorates as appropriate. Utilise appropriate IT systems, including CHIME, Sharepoint, E-recruiter. 10. Provide College level organisational support for high profile events such as away days, VIP visits, and Graduation. 11. Use CHIME to raise purchase orders and invoices.

Communication: 13. Act as a key communication link between the Executive Dean(s), Deputy Dean/Vice and Associate Deans and senior staff within the College, the wider University and key contacts outside of the University. 14. Work with the other College PAs to ensure that cover arrangements are in place to support the College Executive in the case of absences and peak periods, achieving a commitment to the highest level of customer service at all times. 15. Within the vicinity of the Vice Chancellors Office, support the Executive Assistants, providing telephone cover and ad hoc duties where required.

University Undergraduate Degree or Candidates without a first degree should be able to demonstrate transferable skills - such as analytical, interpersonal, problem-solving and self-management skills - at an appropriate level Evidence of relevant professional experience and ongoing development E E Experience Relevant experience of providing high level EA support to a senior role including: - Co-ordinating work schedule and flow of information - Effective diary management - Dealing with confidential and sensitive information - Dealing with high profile visitors to the University - Planning and progressing work activities within professional guidelines and organisational policy, using initiative and independent judgement Experience of servicing committees and meetings Experience of working in Higher Education Sector or other regulated and complex organisation.

If you would like to hear more about this role please apply and we will contact all shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Executive Assistant| Luxury Brand | London (Hybrid - 3 days office / 2 days remote, White City) Temp - Perm

Salary: up to 60,000 per annum

An established luxury brand with a global presence is seeking a highly experienced Executive Assistant to support members of its senior leadership team. This role is ideal for someone who thrives in a fast-paced, creative, and collaborative environment.

• Complex diary and inbox management for three senior executives.

• Coordinating international and domestic travel, including visas and itineraries.

• Preparing meeting briefs, presentations, and supporting documentation.

• Processing expenses and assisting with small projects.

• Building strong relationships across teams and external partners.

• Collaborating closely with a wider EA team to ensure seamless operations.

• At least 10 years' experience supporting at C Suite level.

• Highly organised, proactive, and adaptable with strong attention to detail.

• Excellent communication skills and ability to maintain confidentiality.

• Proficient in Microsoft Office Suite (SAP Concur experience desirable).

• Well organised with the ability to anticipate needs.

• Salary up to 60,000 (DOE).

• Hybrid working - 3 days office-based in White City, 2 days remote.

• Opportunity to join a supportive team within a prestigious and growing brand.

BBBH34428

Are you an experienced Executive Assistant looking for your next challenge in a professional services environment? We have an exciting opportunity for a proactive, organised and resilient individual to join a busy and supportive Employment Law team based in Cambridge.

The Opportunity

This is a fantastic role for someone who thrives in a fast-paced environment and is confident supporting multiple senior professionals. As an Executive Assistant, you’ll play a key role in the smooth running of the team—offering comprehensive administrative and organisational support, managing multiple diaries, and assisting with business development activities.

Key Responsibilities:

• Proactively manage and support multiple lawyers, delegating tasks as needed through available support services
• Coordinate complex travel and meeting arrangements (including overseas travel where necessary)
• Organise internal and external meetings, taking minutes and ensuring all logistics are handled smoothly
• Assist in the planning and delivery of team events and business development initiatives
• Liaise with clients and internal stakeholders professionally and confidently
• Maintain and update business development calendars and attendee reports

About You:

To succeed in this role, you’ll likely bring experience from a professional services environment—ideally supporting legal or similar professionals. You are highly organised, detail-oriented and an excellent communicator, both written and verbal.

You’ll be joining a professional, collaborative, and forward-thinking team that values initiative, teamwork and exceptional client service. In return, you’ll receive a competitive salary, a comprehensive benefits package, and genuine opportunities for development.

If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement.

We wish you the best of luck in your job search!

My client, a main contractor, based in London, who are a privately owned company. Their well-respected reputation and versatile expertise allow them to operate across numerous sectors, including commercial new build, fit out, cultural heritage projects, industrial, data centre and film studios

Confidential administrative support to the company owners, managing their schedules and communications. Also to support other members of the Board as and when needed. Adopt a strategic and forward-thinking mindset, taking a proactive approach to tasks to ensure the business runs smoothly.

Duties

• Provide general EA/secretarial assistance to the Board Directors, acting as the first point of contact – screening emails, escalating and responding where necessary.
li>Manage / co-ordinate diaries for Directors. Arrange meeting rooms and hospitality as required.
• Manage the flow of correspondence under the Directors responsibility and maintaining accurate records of all documents received, arranging execution in a timely manner, liaising with site teams to return documents and ensure necessary copies are taken.
• Interface with commercial departments on site regarding legal and contractual issues.
• Assisting with signature processes on legal and executive documentation via DocuSign or as required for a wet signature.
• Organise the production of various reports for the Board etc. Prompt / organise input from other sources for final review by Directors.
• Ensure that company standards are met regarding documentation processes.
• Type and proofread correspondence, credit papers and reports accurately and in a timely manner, using Microsoft Word and Excel.
• Assist with special projects and business initiatives, including research, data analysis, and presentation preparation.
• Minute-take and produce lists of action points from meetings when required.
• Monitor, track and action tasks, escalating and delegating where appropriate.
• Maintain confidential files for Directors.
• Maintain ‘Contact’ lists in Outlook.
• Arranging travel and hotel accommodation where required.
• Liaise with BD team to help organise client and internal events.
• Handle confidential information with the utmost discretion and professionalism.
• Any other ad hoc duties as requested by your line managers and/or Director(s)/Manager(s).
• Ensure the day runs smoothly and there are no issues or overlapping meetings. All external meetings should be confirmed the day before or morning of.
• If necessary, call Director out of meeting where over running to ensure they’re on time for the next – must be aware of location at all times.
• Build and maintain strong working relationships both internally and externally and other key contacts at all levels.

Skills, Knowledge & Qualifications

• Proven experience as an executive assistant or similar experience within the construction or related industry is a must
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent communication skills, both written and verbal.
• Attention to detail.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Discretion and confidentiality when handling sensitive information.
• Ability to work effectively both independently and as part of a team.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Well-presented and mannered, particularly as dealing face to face with clients. • Experience working in the construction industry is desirable.

Main Objective

Provide comprehensive administrative support to the Board, enabling the Board to focus on their core responsibilities and strategic objectives.