What Jobs are available for Calendar Management in Leeds?
Showing 8 Calendar Management jobs in Leeds
Senior Administrative Officer - Operations Support
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Senior Administrative Officer to provide comprehensive operational support. This role is crucial in ensuring the smooth day-to-day running of the department, managing administrative processes, and supporting cross-functional teams. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. You will be the go-to person for a wide range of administrative tasks, contributing significantly to departmental efficiency and effectiveness.
Key Responsibilities:
This is an excellent opportunity for an experienced administrator to take on a more senior role and contribute to a dynamic team. The successful candidate will demonstrate strong initiative, excellent communication skills, and a proactive approach to problem-solving. A minimum of 3 years of experience in a similar administrative role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with database management or CRM systems is advantageous. The position is based in Leeds, West Yorkshire, UK , with a hybrid working arrangement allowing for flexibility between office-based duties and remote work. Strong organizational skills, meticulous attention to detail, and the ability to multitask effectively are critical for success in this role.
Key Responsibilities:
- Manage and coordinate daily administrative operations, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare, proofread, and format various documents, reports, and presentations.
- Maintain and organize electronic and physical filing systems, ensuring information is accurate and easily accessible.
- Process invoices, expense reports, and other financial documentation.
- Coordinate travel arrangements and accommodation for staff as needed.
- Act as a point of contact for internal and external inquiries, providing professional and timely responses.
- Support the onboarding process for new employees, including preparing necessary documentation and orienting them to administrative procedures.
- Assist in the planning and execution of departmental events and meetings.
- Contribute to the development and implementation of administrative policies and procedures.
- Manage office supplies inventory and ensure necessary resources are available.
- Provide support to senior management on various administrative tasks.
- Liaise with other departments to facilitate smooth workflow and information exchange.
- Handle confidential information with discretion and integrity.
This is an excellent opportunity for an experienced administrator to take on a more senior role and contribute to a dynamic team. The successful candidate will demonstrate strong initiative, excellent communication skills, and a proactive approach to problem-solving. A minimum of 3 years of experience in a similar administrative role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with database management or CRM systems is advantageous. The position is based in Leeds, West Yorkshire, UK , with a hybrid working arrangement allowing for flexibility between office-based duties and remote work. Strong organizational skills, meticulous attention to detail, and the ability to multitask effectively are critical for success in this role.
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0
Remote Administrative Assistant - Executive Support
LS1 2TR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a highly respected professional services firm, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support remotely. This role offers the flexibility of working from home, allowing you to contribute to a dynamic team while maintaining an optimal work-life balance. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and presentations, and handling sensitive information with the utmost discretion. Key duties include acting as a primary point of contact for executives, managing email communications, conducting research, and assisting with various administrative projects as needed. You will ensure the smooth and efficient operation of executive support functions from your remote location. We are looking for candidates with a proven track record in administrative support, preferably in an executive assistant capacity. Exceptional organizational and time-management skills are essential, along with the ability to multitask and prioritize effectively in a remote setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) are required. Excellent written and verbal communication skills, a keen attention to detail, and a proactive, problem-solving approach are crucial. You must be reliable, self-motivated, and possess the ability to work independently while maintaining strong connections with your team. A positive attitude and a commitment to providing high-quality support are essential. This is a fantastic opportunity to leverage your administrative expertise in a flexible, remote-first environment and become an integral part of a supportive and forward-thinking organization.
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1
Senior Administrative Officer - Executive Support
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organisation, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to their senior leadership team. This role is based in our busy offices in Leeds, West Yorkshire, UK , and is essential for ensuring the smooth and efficient operation of the executive functions. You will be a key point of contact, managing complex diaries, coordinating high-level meetings, and handling confidential information with discretion.
Key Responsibilities:
Key Responsibilities:
- Managing complex and demanding diaries for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinating and preparing for executive board meetings, committee meetings, and other high-level events, including preparing agendas and taking minutes.
- Acting as a primary point of contact for internal and external stakeholders, screening calls and emails, and responding to inquiries professionally.
- Making all travel arrangements, including flights, accommodation, and visas, and preparing detailed itineraries.
- Managing and organising confidential documents and correspondence with utmost discretion.
- Conducting research and preparing reports, presentations, and other documents as required.
- Providing administrative support to the wider team as needed, fostering a collaborative work environment.
- Developing and implementing administrative procedures and systems to improve efficiency.
- Handling expense claims and other financial administration tasks for executives.
- Maintaining and updating contact databases and filing systems.
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2
Senior Administrative Officer - Corporate Support
BD1 1AA Bradford, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive corporate support in a fully remote capacity. This position is vital for ensuring the smooth and efficient operation of various administrative functions, allowing the wider team to focus on core business objectives. You will be responsible for managing a diverse range of tasks, including scheduling, correspondence, document management, and supporting executive-level communications. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong understanding of modern office administration practices, adapted for a remote working environment.
Key responsibilities include coordinating meetings and calendars for senior management, preparing reports and presentations, and managing databases and filing systems. You will handle incoming and outgoing communications, ensuring accuracy and professionalism. This role requires proficiency in various office software suites and a willingness to learn new systems and tools relevant to remote collaboration. Strong problem-solving abilities and the capacity to prioritise tasks effectively are essential, as you will be managing multiple demands simultaneously. Excellent interpersonal skills are crucial for interacting with colleagues, clients, and external stakeholders with professionalism and discretion. You will also be involved in supporting project administration, travel arrangements, and other ad-hoc duties as required. The ability to work independently, demonstrate initiative, and maintain confidentiality is paramount. This is an excellent opportunity to join a growing organisation and contribute to its administrative excellence from the comfort of your own home. Continuous professional development and a supportive remote work culture are provided.
Key responsibilities include coordinating meetings and calendars for senior management, preparing reports and presentations, and managing databases and filing systems. You will handle incoming and outgoing communications, ensuring accuracy and professionalism. This role requires proficiency in various office software suites and a willingness to learn new systems and tools relevant to remote collaboration. Strong problem-solving abilities and the capacity to prioritise tasks effectively are essential, as you will be managing multiple demands simultaneously. Excellent interpersonal skills are crucial for interacting with colleagues, clients, and external stakeholders with professionalism and discretion. You will also be involved in supporting project administration, travel arrangements, and other ad-hoc duties as required. The ability to work independently, demonstrate initiative, and maintain confidentiality is paramount. This is an excellent opportunity to join a growing organisation and contribute to its administrative excellence from the comfort of your own home. Continuous professional development and a supportive remote work culture are provided.
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3
Senior Administrative Manager - Operations Support
BD1 1AA Bradford, Yorkshire and the Humber
£40000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is a rapidly growing organization seeking a highly organised and proactive Senior Administrative Manager to oversee and enhance their operational support functions. This role is integral to ensuring the smooth and efficient day-to-day running of the business. You will manage a team of administrative staff, implement administrative policies and procedures, and oversee essential functions such as office management, facilities coordination, and executive support. The successful candidate will be a strategic thinker with excellent leadership and problem-solving abilities, adept at managing multiple priorities in a dynamic environment. This position is based in **Bradford, West Yorkshire, UK**, offering a hybrid working arrangement.
Responsibilities:
Responsibilities:
- Lead, manage, and mentor a team of administrative assistants and receptionists, fostering a collaborative and efficient work environment.
- Develop, implement, and maintain efficient administrative policies, procedures, and systems.
- Oversee the day-to-day operations of the office, including facilities management, vendor relations, and supplies management.
- Manage executive calendars, travel arrangements, and meeting logistics for senior leadership.
- Coordinate and prepare for internal and external meetings, including board meetings and client presentations.
- Ensure the smooth flow of information within the organization and act as a central point of contact.
- Manage correspondence, including emails, mail, and phone calls.
- Oversee record-keeping and filing systems, ensuring accuracy and confidentiality.
- Manage budgets for administrative departments and track expenses.
- Implement and manage office technologies and equipment, ensuring optimal functionality.
- Support onboarding processes for new employees, including setting up workspaces and necessary accounts.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Act as a key point of contact for building management and external service providers.
- Ensure a professional and welcoming atmosphere in the office space.
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in office administration or management, with a proven track record of leadership.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- Experience managing and motivating a team.
- Strong problem-solving and decision-making abilities.
- Ability to handle confidential information with discretion.
- Experience with facilities management and vendor negotiations is a plus.
- Proactive approach and ability to work independently.
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4
Remote Administrative Assistant - Executive Support
BD1 2JS Bradford, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is looking for a highly organised, proactive, and professional Administrative Assistant to provide comprehensive executive support within their fully remote team. This role is crucial for ensuring the smooth and efficient operation of executive-level activities. You will manage calendars, coordinate meetings, handle communications, and undertake various administrative tasks to support senior leadership, enabling them to focus on strategic priorities. This position offers the flexibility of working from home while contributing to a dynamic organisation.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Organise and prepare materials for meetings, including agendas and minutes.
- Conduct research and compile information as requested by executives.
- Manage and maintain confidential files and records.
- Process expense reports and manage administrative budgets.
- Liaise with internal departments and external contacts on behalf of executives.
- Provide general administrative support, including data entry and document management.
- Anticipate needs and proactively address potential issues.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organisational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive approach and ability to work independently with minimal supervision.
- Strong problem-solving abilities and attention to detail.
- Experience with (mention relevant software like G Suite, Slack, etc.) is a plus.
- Ability to manage multiple priorities and meet deadlines effectively in a remote environment.
- A professional and positive demeanour.
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5
Senior Administrative Operations Manager - Remote Support
BD1 1AA Bradford, Yorkshire and the Humber
£55000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client, a dynamic and growing professional services firm, is seeking an experienced Senior Administrative Operations Manager to lead their remote administrative support functions. This is a critical, fully remote position, offering the flexibility to work from anywhere within the UK. You will be responsible for overseeing the efficiency and effectiveness of all administrative operations, ensuring seamless support for internal teams and external stakeholders. The ideal candidate will possess exceptional organisational skills, a strong understanding of operational management within a remote setting, and a proven ability to lead and develop administrative teams.
Responsibilities:
Qualifications:
Responsibilities:
- Develop, implement, and refine administrative processes and procedures to enhance operational efficiency across the organisation.
- Oversee and manage the daily operations of the administrative support team, ensuring high standards of service delivery.
- Lead, mentor, and train a remote administrative team, fostering a collaborative and productive work environment.
- Manage vendor relationships, including office supplies, IT support, and other essential services, ensuring cost-effectiveness and quality.
- Develop and manage departmental budgets, tracking expenditures and identifying cost-saving opportunities.
- Implement and maintain systems for document management, record-keeping, and information security.
- Coordinate internal and external communication flows, ensuring timely and accurate dissemination of information.
- Plan and execute company-wide events or meetings, coordinating logistics and ensuring smooth operation.
- Act as a point of contact for complex administrative inquiries and problem resolution.
- Ensure compliance with relevant company policies, procedures, and legal requirements.
- Identify opportunities for automation and technology adoption to improve administrative workflows.
- Contribute to strategic planning related to operational support and resource allocation.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management or operations management, with a significant focus on remote team leadership.
- Proven experience in developing and implementing efficient administrative processes and policies.
- Strong understanding of budgeting, financial management, and vendor negotiation.
- Excellent leadership, communication, and interpersonal skills, crucial for managing a remote team.
- Proficiency in office management software, project management tools, and virtual collaboration platforms (e.g., Microsoft Office Suite, Google Workspace, Slack, Asana).
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Experience in change management and process improvement initiatives.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently, take initiative, and problem-solve effectively in a remote setting.
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6
Executive Administrative Assistant - C-Suite Support
BD1 1AA Bradford, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This hybrid role offers a blend of in-office and remote working flexibility, based out of our **Bradford, West Yorkshire, UK** location. You will be an integral part of the executive team, managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and handling confidential information with the utmost discretion. Your responsibilities will include screening calls and emails, managing correspondence, preparing expense reports, and liaising with internal departments and external stakeholders on behalf of the executives. A key aspect of this role involves anticipating needs, proactively resolving issues, and ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong written and verbal communication skills are essential, as is a professional and polished demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are mandatory. Familiarity with CRM systems and other business software is a plus. You should be adept at problem-solving, resourceful, and able to work independently with minimal supervision while also being a collaborative team player. This role requires a high degree of professionalism, integrity, and the ability to maintain confidentiality at all times. The ability to adapt to changing priorities and manage multiple demands simultaneously is crucial for success in this position.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and scheduling for C-suite executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare agendas, materials, and minutes for executive meetings.
- Screen and prioritize incoming communications (emails, calls, mail).
- Draft, proofread, and edit correspondence and documents.
- Manage expense reporting and T&E reconciliation.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and prepare reports as requested.
- Maintain an organised filing system for both physical and digital records.
- Provide general administrative support and manage ad-hoc projects.
- Proven experience as an Executive Assistant or Senior Administrative Assistant, supporting senior leadership.
- Exceptional organisational and time management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with travel booking and expense management systems.
- High level of discretion and confidentiality.
- Ability to multitask and prioritise effectively.
- Proactive approach to problem-solving and task management.
- Professional and polished demeanour.
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