4 Calendar Management jobs in Leeds
Administrative Support Assistant
West Yorkshire, Yorkshire and the Humber
£25000 Annually
Blue Oak Recruitment
Posted 10 days ago
Job Viewed
Job Description
Administrative Support Assistant
We are looking to recruit a detail-oriented Administrative Support Assistant to join a well-established business as they significantly expand their operation.
The Role:
As Administrative Support Assistant, you will provide day-to-day support to Project Coordinators. Your responsibilities will include managing project documentation, maintaining trackers, updating records, and ensuring smooth communication between departments. You will also assist with planning tasks, such as preparing safe dig plans and liaising with landowners.
Key Requirements:
- Strong administrative skills with proven ability to multitask
- Proficiency in Excel and confident handling documentation
- Comfortable managing shared email inboxes
- Ability to learn in-house software quickly
- Excellent communication skills, both written and verbal
- High attention to detail, particularly with safety-critical information
The Ideal Candidate:
You will be organised, accurate, and proactive, with a strong eye for detail. A reliable team player, you will take pride in keeping projects on track and supporting colleagues across different departments.
If you are looking for a role where you can make a real difference behind the scenes and enjoy being a key support within a project-driven environment, this position could be the right fit for you.
Salary starts at 25k rising to 27k on completion of probation. Send your CV via the link below to apply.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Administrative Support
BD1 5BB Bradford, Yorkshire and the Humber
£40000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication across the organization. You will be the primary point of contact for internal and external stakeholders, handling a wide range of administrative tasks with professionalism and discretion. Responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing correspondence, and organizing virtual events. You will also be responsible for preparing agendas, taking meeting minutes, and tracking action items to ensure follow-through. A key aspect of this role involves maintaining confidential information and acting as a gatekeeper to protect executives' time and focus. The ideal candidate will be proficient in utilizing various digital tools and platforms for communication, collaboration, and task management, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and video conferencing software. You will proactively anticipate needs, identify potential issues, and implement solutions to streamline workflows. Strong organizational skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced, remote environment are paramount. Excellent written and verbal communication skills are essential, as is a polished and professional demeanor. This is a fantastic opportunity for an experienced administrative professional looking to leverage their skills in a flexible, remote setting.
Qualifications:
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
- Proactive problem-solving abilities and a resourceful approach.
- A professional and adaptable attitude.
- Must be eligible to work in the UK.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant - Executive Support
LS1 1UR Leeds, Yorkshire and the Humber
£25000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organised and proactive Administrative Assistant to provide comprehensive executive support. This role, based in the heart of Leeds, West Yorkshire, UK , is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost discretion. Key duties include liaising with internal departments and external clients, managing incoming communications, and assisting with ad-hoc administrative projects. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a professional demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. Experience in providing executive-level administrative support, preferably within a corporate environment, is highly desirable. You must be proactive, resourceful, and able to prioritise effectively in a fast-paced setting. This is an excellent opportunity for an individual passionate about providing high-level administrative support and contributing to the success of senior leadership. The role involves a hybrid working model, offering a balance between in-office collaboration and remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, presentations, and correspondence with a high degree of accuracy.
- Handle incoming emails, phone calls, and mail, prioritizing and directing them appropriately.
- Organise and manage physical and electronic filing systems.
- Assist with the preparation of meeting agendas, minutes, and action tracking.
- Conduct research and compile information for various projects and reports.
- Manage expense reports and basic budget tracking for executives.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Anticipate the needs of executives and proactively address potential issues.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar secretarial role.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong written and verbal communication skills.
- Meticulous attention to detail and accuracy.
- Professional and discreet demeanour.
- Ability to work independently and as part of a team.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with (mention specific industry if relevant, e.g., professional services) is an advantage.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant (Executive Support)
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a leading financial services firm, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while managing the complex schedules and administrative needs of senior leadership. You will be instrumental in ensuring the smooth operation of executive functions, handling a wide range of tasks with professionalism and efficiency. The ideal candidate is discreet, detail-oriented, and possesses excellent communication skills, essential for thriving in a virtual support role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize emails and phone calls, acting as a gatekeeper for executives.
- Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
- Conduct research and compile information as required by executives.
- Handle confidential information with the utmost discretion.
- Organize and maintain electronic and physical filing systems.
- Assist with expense reporting and other financial administration tasks.
- Liaise with internal and external stakeholders on behalf of executives.
- Anticipate needs and proactively manage administrative tasks to support executive efficiency.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- High level of discretion and professionalism.
- Self-motivated with the ability to work independently.
- Excellent problem-solving skills.
- A reliable internet connection and a dedicated home office setup are required.
- Experience in the financial services industry is a plus.
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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