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Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

Executive Assistant

Location: York

Salary: £35,663 per annum

About the job

Job summary

Do you have previous experience working in a PA or business support role?

Can you prioritise your workload in a fast-paced environment?

Are you able to engage and collaborate with a diverse range of stakeholder at all levels, including senior stakeholders?

If so, they’d love to hear from you!

There has never been a more exciting time to be working in active travel, and the organisation is at the forefront of this high-profile agenda. The organisation will help deliver the Government's ambitious vision for half of all journeys in England’s towns and cities to be walked or cycled by 2030. The plan commits to ensuring cycling and walking provision is at the heart of local plan making and decision taking. Joining the team represents a genuine opportunity to shape transport policy in a time when other wider considerations like transport decarbonisation are a central government priority. 

Joining their department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary.
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
• Flexible working options where they encourage a great work-life balance.

Job description

With an established leadership team, the organisation are looking for proactive, organised and enthusiastic individual to provide Executive support to their Deputy CEO and Chief Operating Officer. This is a critical role at the heart of ATE and will suit a confident, motivated individual, who is a natural collaborator, capable of problem solving and driving progress in a fast-paced environment. You’ll act as the main point of contact for internal and external colleagues and stakeholders, engaging with senior officials across the department and cross-government. You’ll also play an important advisory role, proactively identifying potential issues and deadlines, analysing needs, and presenting solutions and insights to support their decision-making.

The successful candidate would be expected to:

• Manage the Deputy CEO and Chief Operating Officer’s (COO’s) diaries ensuring appointments are prioritised, communicated and managed effectively and arrange travel (e.g. rail/hotels) and process subsequent expense claims.
• Ensure the Deputy CEO and COO have papers and briefings in advance of internal and external meetings, working closely with ATE. colleagues for timely products.
• Manage the Deputy CEO and COO’s inbox; responding to emails on their behalf where appropriate, drawing urgent items to their attention and equipping them to respond to requests for comments and clearance to deadlines set.
• Work closely with a wide variety of internal and external stakeholders; building and maintaining high quality and trusting relationships with those stakeholders; and representing the Deputy CEO, COO and ATE in a professional manner.
• Work closely with the Chief of Staff to the Deputy CEO to ensure a seamless support service. 

For further information on the role, please read the role profile.  Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

Person specification

Required experience:

To be successful in this role you will need to have the following experience:

• Previous experience working in a PA or business support role or good knowledge of CS corporate functions,
• Proficient with Microsoft Office, particularly Outlook, PowerPoint, Excel,
• Excellent time-management, organisational and prioritisation skills,
• Have a service-orientated mindset always looking for efficient ways of doing things and enjoy coming up with new and original ideas to improve systems.

Working hours, office attendance and travel requirements

Full time roles consist of 37 hours per week. Travel will be required.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable organisation, please click apply to be redirected to their website to complete your application.

The Vacancy

We're looking for an Executive Assistant to act as the first line professional point of contact for the President and Vice-President of the Methodist Church.

This is an executive level support role for someone who is accustomed to working in a professional environment and who is willing to go ‘the extra mile’.

This role is based at Methodist Church House, London, with the possibility of flexible working.

About You

To be successful in this role, in addition to excellent administrative skills it is essential that you have proven abilities of:

• working in a PA role in a complex organisation
• organising meetings and diaries and filtering and providing information.
• paying close attention to detail and working under pressure and to tight deadlines.
• managing and prioritising your own workload as well as working as part of a team.

The Executive Assistant is required to be in sympathy with the ethos of the Methodist Church.

Our Culture, Values and Benefits

Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.

We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Well-being Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.

The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.

If you have questions about the vacancy or require reasonable adjustments to be made at any stage of the recruitment process, please contact us at: 

Closing date:  17 October 2025

Shortlisting date:  20 October 2025

Interview date (in person):  27 October 2025

We're looking for a highly organised and proactive Executive Assistant to work closely with both the Managing Director and the Commercial Director. This isn't a typical EA role - the businesses you'll support span logistics, storage, equipment, and spirits, so every day will be different. You'll be right at the centre of it all, helping keep things running smoothly, supporting projects, and making sure priorities don't slip through the cracks.

Key Responsibilities

• Keep on top of directors' inboxes - making sure important emails, quotations, and client follow-ups are actioned or highlighted.
• Manage busy calendars, balancing strategic meetings with the day-to-day demands of fast-moving businesses.
• Follow up on outstanding quotes and client conversations to make sure nothing is missed.
• Arrange and organise meetings, from preparing agendas and documents to booking rooms and refreshments.
• Take notes and capture actions in meetings, then follow up with the right people to keep momentum going.
• Assist with reports, presentations, and internal communications when required.
• Help with organising events across the group, whether that's a logistics project meeting or a spirits launch at the distillery.
• Arrange travel and accommodation when needed - trains, flights, parking, transfers, or hire cars.
• Look after expense reporting, manage receipts, and raise purchase orders as needed.
• Handle sensitive information with discretion and professionalism.
• Lend a hand with occasional personal admin support to keep the directors' day-to-day running smoothly.

The Ideal Candidate

We're looking for someone who thrives in a role where no two days are the same. You'll need to be organised, proactive, and confident juggling competing priorities. Strong communication skills are a must, as is the ability to build good relationships with colleagues, clients, and partners.

• Experience in an Executive Assistant or senior-level admin role
• Excellent organisational skills with a proactive approach
• Strong written and verbal communication skills
• Good attention to detail, able to multitask and prioritise effectively
• Calm under pressure, able to adapt when things change quickly
• Discreet and professional, with the judgment to handle sensitive matters
• Confident with IT systems including email, calendars, Excel, and document creation
• Curious and interested in learning about different parts of the business

Cultural Fit

Our core values are more than just words - they shape how we work and how we support each other:

Passion | Dependability | Accountability | Resourcefulness | Adaptability

We're looking for someone who shares these values and takes pride in being a reliable support to busy leaders, playing a key part in the growth and success of the group.

Salary & Package

We're offering a salary of up to £40,000 depending on experience, alongside a workplace pension scheme. You'll also enjoy staff discounts on spirits from both of our distilleries, free tickets to Portsmouth Distillery events, and death-in-service insurance. Most importantly, you'll be part of a close-knit team working across some really varied and exciting businesses.

This is a rare chance to step into a varied, fast-paced role at the heart of a group of ambitious businesses - from heavy lifting and logistics to spirits and events.

The role of Executive Assistant involves providing high-level administrative support and ensuring the smooth functioning of daily operations.

This is a 6-12 month temporary position, based in the centre of Oxford 3 days a week with no parking onsite, and requires a proactive approach to managing schedules, communications, and organisational tasks.

Client Details

This is a temporary opportunity with a well-established, impressive organisation. The company is based in the centre of Oxford with no parking onsite, and is known for its focus on delivering meaningful projects and initiatives that positively impact the community.

Description

Key responsibilities of the Executive Assistant include:

• Manage and coordinate the executive's schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Act as the first point of contact for internal and external communications.
• Organise and maintain confidential files and records efficiently.
• Provide administrative support for key projects and initiatives.
• Coordinate logistics for events, meetings, and conferences as required.
• Support the wider team with ad hoc administrative duties when necessary.

Profile

The successful Executive Assistant should have:

• Proven experience in a similar PA/EA role.
• Strong organisational and multitasking abilities to manage competing priorities.
• Excellent written and verbal communication skills.
• Attention to detail and the ability to handle confidential information sensitively.
• A professional approach to building relationships with stakeholders at all levels.
• Candidates need to be immediately available and able to travel into the centre of Oxford for a minimum of 3 days a week with no parking.

Job Offer

Benefits include:

• A competitive hourly rate
• Immediate start
• A rewarding work environment
• Opportunities to make a positive impact
• An inclusive and supportive company culture
• Holiday pay

3 Days Office / 2 Days Remote
We're working with a high-performing global organisation to recruit an experienced Executive Assistant to support two senior leaders: the General Counsel and the Chief Digital Information Officer. This is a fantastic opportunity for a proactive and highly organised EA to join a fast-paced, professional environment where your contribution will be truly valued.
Location & Working Pattern:

• Based in Birmingham (3 days per week in the office)
• 2 days working from home
• Salary: Up to 42,000 , depending on experience

Key Responsibilities:

• Complex diary and travel management
• Preparing meeting agendas, papers, and governance documentation
• Coordinating internal and external meetings, including follow-ups
• Supporting projects and programmes to ensure delivery to time, quality, and budget
• Managing high volumes of email correspondence and drafting responses
• Collaborating with EA colleagues to improve work practices
• Providing administrative support to the wider teams led by the Executives

Ideal Candidate Profile:

• Proven EA experience supporting senior leaders
• Strong organisational and project management skills
• Excellent written English and attention to detail
• Confident using digital tools and systems
• Discreet, trustworthy, and able to handle confidential matters
• Legal experience or education is a plus
• Proactive, flexible, and solutions-focused

Interested?
If you're a confident EA looking for a new challenge in a hybrid role with a respected organisation, we'd love to hear from you.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.

SF Recruitment have partnered with a global organisation with offices in Birmingham City Centre. We are looking to recruit an experienced Executive Assistant on a permanent basis.

Salary: £38,000 - £42,000
Working pattern: full time Monday to Friday 3 days on site, 2 working from home

Main purpose of role: To provide Executive Assistance to the General Counsel and Chief Digital Information Officer as members of the Executive Management team of a high performing and engaged global organisation.

Key Responsibilities

- Perform all standard duties of an Executive Assistant proactively and flexibly - diary management, travel, meetings, planning, expenses
- Support the preparation of papers and agendas for various governance and other committees and meetings as required, and proactively ensure your Executives have all the documents they require for such meetings well ahead of time
- Organise internal and external meetings (agendas, arrangements, meeting notes, follow up), with the Executive team and directorate coordination
- Coordinate and manage all aspects of day-to-day activity through standard systems and processes such as HR records, purchase orders, contracts and budgets
- Undertake projects and programmes of work as directed by the Executives you support and deliver to time, quality and cost
- Design and produce documents, communications materials, presentations and correspondence to the internal standards and house style / brand using the Brand library where appropriate and maintain SharePoint or other systems for document management
- Proactive management of high volume of email correspondence, drafting responses and timely escalation of scenarios
- Work collaboratively EA colleagues to improve work practices and achieve efficiencies
- Wherever possible provide administration support to the teams which your Executives lead

Executive Assistant

Birmingham (Office Based)

40,000 - 50,000

Ref: JC/BCR/31821

Bell Cornwall Recruitment are searching for an experience c-suite Executive Assistant to support a busy chairman of a Birmingham based not for profit organisation.

The role will involve:

• Complex calendar and inbox management
• Intricate travel and itinerary management (Extensive UK & European)
• Project Management - taking a lead in many strategic initiatives
• Meeting management - pre-reads, agenda setting, minutes and action logs
• Event management - both staff and client events
• Financial Analysis
• Support of HR policy drafting
• Some private / personal support

To be successful in this role you must have proven experience of working as an Executive Assistant / EA - supporting a CEO, Chairman or MD of a large and complex organisation for a sustained period.

This is an amazing opportunity for a commercially astute Executive Assistant looking for a challenge.

Interested? Please click the 'APPLY' button now!

BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.

BELL CORNWALL RECRUITMENT

We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life.

Love Work Be Happy

Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs.

(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)

PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales

Executive Assistant

Job Type: Permanent
Hours: 40 hours per week (Monday - Friday)
Location: Hams Hall, Coleshill - 100% office based
Salary:  £35,000 - £45,000 per annum


Our client is a fast-growing, dynamic organisation seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Director and Head Office functions. This is a permanent, full-time role ideal for a dedicated and loyal professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and is eager to contribute to the growth and success of the business.


As the Executive Assistant, you will play a key role in supporting the Director and Senior Management Team across a wide range of operational, administrative, and HR-related tasks. You will be responsible for ensuring the smooth day-to-day running of the Director's office, while also supporting Head Office departments and wider business initiatives.

Key Responsibilities:

• Manage the Director's diary, schedule meetings, coordinate appointments, and organise visitors.
• Provide day-to-day support on projects, reports, and confidential tasks, ensuring accuracy and efficiency.
• Liaise with internal and external stakeholders including insurance providers, solicitors, contractors, and other business partners.
• Support with the planning and execution of new store openings, including logistics, compliance checks, and stakeholder communications.
• Assist the wider Senior Management Team, including Retail and other Head Office functions, with administrative and operational tasks.
• Support HR activities including recruitment, onboarding of new staff, contract management, leavers' processes, and handling disciplinary or grievance matters.
• Assist departments such as Customer Service, Digital, HR, and Admin teams with ad hoc projects and reporting.
• Ensure the onboarding of new staff runs smoothly, including IT equipment set-up, office organisation, and induction coordination.
• Maintain records, filing systems, and confidential documentation with the highest level of accuracy.
• Act as the first point of contact for internal and external enquiries, ensuring professional communication at all times.
• Take ownership of administrative projects, identifying opportunities to improve processes and workflows.

Skills and Attributes

• Proven experience as a high-level administrator or executive assistant supporting senior management.
• Strong diary management and organisational skills, with the ability to multitask and prioritise effectively.
• Excellent verbal and written communication skills; confident liaising with stakeholders at all levels.
• High proficiency in MS Office, including Excel, Word, Outlook, and Teams.
• Exceptional attention to detail and accuracy in all work.
• Discretion and professionalism when handling confidential information.
• Loyal, reliable, and committed to supporting the growth and success of the business.
• Proactive, adaptable, and able to work independently while supporting a wider team.

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