What Jobs are available for Corporations in Weybridge?

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to work flexibly and dynamically, collaborating across teams and departments

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

• Manage and maintain complex executive calendars and schedules.
• Coordinate and arrange domestic and international travel logistics.
• Prepare reports, presentations, and correspondence for executive review.
• Organise and facilitate virtual meetings, including preparing agendas and taking minutes.
• Screen and direct incoming communications, acting as a gatekeeper.
• Manage confidential information with the utmost discretion and security.
• Conduct research and compile data for various projects.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Assist with expense reporting and budget tracking.
• Proactively identify and resolve administrative challenges.

• Proven experience as an Executive Assistant or similar senior administrative role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and take initiative.
• Strong problem-solving and multitasking abilities.
• Experience managing complex travel arrangements.
• Familiarity with project management tools is a plus.

• Managing complex calendars, scheduling meetings, and coordinating travel arrangements (flights, accommodation, itineraries).
• Preparing meeting agendas, taking minutes, and tracking action items.
• Drafting, reviewing, and proofreading correspondence, reports, and presentations.
• Acting as a gatekeeper, managing incoming communications and prioritizing requests.
• Conducting research and preparing briefings on various topics as required.
• Organizing and managing corporate events and team off-sites.
• Handling confidential information with the utmost discretion and integrity.
• Liaising effectively with internal departments and external stakeholders.
• Managing office supplies and maintaining organised filing systems.
• Proactively anticipating the needs of the executives supported.

• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving abilities and a proactive attitude.
• Experience in managing complex travel arrangements and international logistics.
• Ability to work independently and effectively under pressure.
• Discretion, professionalism, and a service-oriented approach.

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as the primary point of contact for internal and external stakeholders, managing inquiries and directing them appropriately.
• Coordinate and plan executive travel, ensuring all logistics are handled seamlessly.
• Organize and prepare agendas for meetings, take minutes, and track action items.
• Conduct research and compile reports as required by senior management.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with event planning and coordination for company-wide or departmental functions.
• Manage office supplies and maintain efficient administrative systems.
• Anticipate the needs of executives and proactively address potential issues.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and a strong understanding of confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Experience with travel booking and itinerary management.
• Proactive attitude and a solutions-oriented mindset.
• Demonstrated ability to work independently and as part of a team.
• This hybrid role requires presence in our London, England, UK office on designated days, with the option to work remotely for the remainder of the week.

• Manage and maintain complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
• Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
• Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Manage expense reporting and invoicing processes.
• Organize and prepare for meetings, including creating agendas, distributing materials, and taking minutes.
• Conduct research and compile information as needed for projects and meetings.
• Maintain confidential files and records with absolute discretion.
• Proactively identify and address potential scheduling conflicts or logistical issues.

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, materials, and minutes for executive meetings.
• Handle confidential information with the utmost discretion and professionalism.
• Manage and process expense reports and corporate credit card statements.
• Draft, review, and edit correspondence, memos, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Conduct research and prepare reports as needed.
• Organize and maintain electronic and physical filing systems.
• Anticipate the needs of executives and proactively address potential issues.

• Proven experience as an Executive Assistant supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• High level of discretion, judgment, and professionalism.
• Ability to work independently and proactively in a remote setting.
• Experience in the financial services industry is a plus.
• Bachelor's degree or equivalent practical experience.

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements, often with competing priorities.
• Arrange and manage all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and professionalism.
• Screen and prioritise incoming communications, including emails and phone calls, redirecting as appropriate.
• Organise and prepare for meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research and compile information for various projects and initiatives as directed by executives.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Liaise effectively with internal departments and external contacts, building and maintaining strong professional relationships.
• Manage expense reporting and other administrative tasks efficiently.
• Provide general administrative support, including filing, scanning, and maintaining records.
• Anticipate the needs of the executives and proactively address them to ensure seamless workflow.
• Coordinate logistics for events and team gatherings.

• Proven experience as an Executive Assistant or similar senior administrative role.
• Exceptional organisational and time-management skills, with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to multitask, prioritise, and adapt to changing demands in a fast-paced environment.
• Strong problem-solving skills and a proactive attitude.
• Discretion and a high level of confidentiality.
• Experience in calendar management and complex travel coordination.
• Ability to work effectively both independently and as part of a team.
• Familiarity with hybrid work environments.