320 Diary Management jobs in the United Kingdom

Executive Personal Assistant

Location: Ipswich

Job Type: Full-time

Hours: 37.5 hours per week Monday to Friday

Lenth of Assignment : Maternity Cover of Approximately 9 months

Annual Salery : 31k

Role Overview

Opus People Solutions on behalf of Vertas is seeking a dedicated Executive Personal Assistant to join our team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. The ideal candidate will be self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards.

Key Relationships Overview

As an Executive Personal Assistant at Vertas Group, you will engage with a variety of key stakeholders, fostering collaboration and communication across the organization:

Executive Directors

Senior Executive Personal Assistant to the CEO

Executive Personal Assistants to the Operational Board

Colleagues and Visitors

Partner Organisations

Stakeholders and Clients

This diverse network of relationships is essential for maintaining the high standards of support and service that Vertas Group is known for, and you will play a vital role in fostering these connections.

Main Responsibilities

Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.

Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.

Event Coordination : Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.

Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.

Information Support: Provide research and reports to support Executive Directors' needs, including financial and statistical information.

Customer Focus: Serve as a professional first point of contact for internal and external communications.

Document Drafting : Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.

Team Support : Assist with the induction and training of new team members as needed.

Time Management : Prioritise commitments to ensure efficient use of time for Executive Directors.

Confidentiality: Handle sensitive information with discretion.

Coordination: Work collaboratively with other Executive PAs to support the Group's operations.

Join Us:

If you are enthusiastic and possess a positive working attitude, we invite you to join our team of 4,000 colleagues across the UK. Vertas Group is an equal opportunities employer, and we strive to ensure our workforce reflects the diversity of the communities we serve.

Temporary Executive Personal Assistant

Bury Town Centre

Monday-Friday

8.30am-5.30pm

16.35 - 17.79 per hour

ASAP- 3 months (Possibly extended)

Are you a proactive and highly organised professional looking for a temporary opportunity to showcase your skills? Our client is seeking an established Executive Personal Assistant to support an Executive Director on a temporary basis. This is your chance to make a difference while working in a dynamic environment!

This is a newly created position and a fantastic role to make your own!

Key Responsibilities:

• Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues.
• Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination.
• Project Coordination: Take charge of coordinating project work to help deliver exceptional results.
• Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism.
• Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles.
• prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines.
• Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited.
• Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties.
• Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses.
• Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required.
• Travel Coordination: Arrange travel and accommodation as needed, ensuring a smooth experience for the Executive Directors.
• Confidentiality: Handle sensitive issues with discretion and maintain confidentiality at all times.
• Technology Savvy: Stay updated on relevant technology to enhance efficiency and productivity.
• Filing Systems: Develop and maintain an efficient electronic filing system to keep things organised.

What We're Looking For:

• Proven experience as a Personal Assistant, preferably supporting senior executives.
• Exceptional organisational skills with a keen eye for detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office suite and document production.
• Ability to work independently and take initiative.
• Discretion and sensitivity when dealing with confidential matters.

Why Join Us?

This is a fantastic opportunity to work within a supportive team environment, where your contributions will be valued and recognised. You'll gain valuable experience while helping our client achieve their goals.

Join us in this exciting journey and help our client continue to thrive! Don't miss out-apply today!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job details
- Hours: 22 hours per week, 9am to 5pm
- Days: Monday, Tuesday & Friday (at least one to two days in the open plan office)
- Salary: 30,805 (pro rata)
- Parking available on site (2 per day)

Previous experience
* Significant prior experience of executive assistant or senior administrative roles including complex diary management
* Experience of servicing committees is also desirable.
* Experience of working in a higher education environment may be an advantage but is not essential.

Job Specification
* Independently manage the diaries and workloads of University Executive Board (UEB) members, ensuring meetings are scheduled well in advance, project deadlines are tracked, and urgent matters are prioritised effectively.
* Facilitate strong communication and collaboration between UEB members, senior University leaders (including Deans and Directors), and external contacts such as statutory bodies and international institutions.
* Coordinate travel arrangements and process expenses, while managing moderate budgets and procurement tasks as required.
* Provide high-level administrative support for confidential meetings, including preparing agendas and papers, taking minutes, and tracking follow-up actions.
* Draft reports and presentations for internal and external audiences on behalf of UEB members, with minimal supervision.
* Coordinate communication and engagement between UEB members and their senior leadership teams.
* Act as the first point of contact for external enquiries directed to UEB members, responding appropriately and escalating matters when necessary.
* Support or lead projects on behalf of UEB members, collaborating closely with departments such as Evaluation & Policy (EPD) and Planning & Performance (PPD).
* Organise events on behalf of UEB members, ensuring smooth planning and execution.
* Contribute to the effective operation of the Vice-Chancellor's Office, the central support hub for the University Executive Board.
* Deliver a consistent and professional reception service, including telephone and visitor reception duties during standard working hours, in collaboration with office colleagues.
* Communicate effectively with a wide range of stakeholders, including senior leaders, adapting communication style to suit the audience and context, particularly when handling sensitive information.
* Demonstrate a strong customer service ethos, working collaboratively across teams to provide responsive and high-quality administrative support. This includes flexibility to assist across different areas, support various senior staff, and provide cover during peak periods or absences.
* Exercise sound judgement in problem-solving, such as identifying issues requiring UEB attention, managing competing priorities, and resolving scheduling conflicts.
* Manage email inboxes on behalf of UEB members, as agreed.


Skills and Competencies
* Advanced IT proficiency, with expert-level knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint, and Teams.
* Strong experience in managing both electronic and paper-based filing systems, ensuring efficient organisation and retrieval of information.
* Excellent collaborative skills, with a proven ability to work effectively within teams and build positive working relationships.
* Outstanding interpersonal and communication skills, demonstrating confidence, diplomacy, and discretion when handling sensitive matters.
* Proven ability to manage relationships with a diverse range of internal and external stakeholders across all levels.
* Skilled in processing and synthesising large volumes of information, producing accurate and timely minutes, records, and action plans.
* Exceptional attention to detail, including high-level proofreading capabilities and a commitment to accuracy.
* Ability to work independently under pressure, managing competing priorities and meeting tight deadlines with minimal supervision.
* Strong written communication skills, with the ability to draft high-quality correspondence and documentation proactively.
* Trusted to always handle confidential information with integrity and discretion.
* Demonstrated ability to:
- Make informed decisions and solve problems in complex environments.
- Analyse and evaluate information to support sound judgement.
- Communicate clearly and effectively across various formats and audiences.
- Maintain a proactive, self-directed approach to work.
* High levels of literacy and numeracy, supporting effective communication and data handling.
* Sound understanding of information governance, ensuring compliance with relevant policies and procedures.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

This is a pivotal role requiring discretion, initiative, and exceptional organisational skills.

Client Details

A leading organisation in Bradford is seeking a professional and proactive Executive Assistant to support senior leadership.

Description

• Provide comprehensive support to senior executives
• Manage complex diaries, travel, and meeting logistics
• Prepare reports, presentations, and correspondence
• Liaise with internal and external stakeholders
• Support project delivery and ensure deadlines are met
• Uphold confidentiality and professionalism at all times

Profile

• Proven experience as an EA or PA at senior level
• Strong organisational and communication skills
• Proficient in Microsoft Office and collaboration tools
• Ability to work independently and manage competing priorities
• Professional, reliable, and solutions-focused

Job Offer

• A competitive salary in the range of 40,000 to 45,000 per annum.
• Hybrid working in Bradford
• Generous holiday leave to ensure work-life balance.
• A permanent role with opportunities for career growth within a large organisation.
• Exposure to the fast-paced and rewarding industry.

Executive Assistant - Temporary Role (Immediate Start)

We're looking for a confident and experienced Executive Assistant to join a busy Corporate Affairs team within an NHS Trust based in Great Yarmouth. This is a temporary contract for 3 months initially, with the potential to be extended or even made permanent.

Start date: ASAP
Pay rate: 16.42 per hour
Location: Great Yarmouth (on-site full time)
Holiday entitlement: 35 days annual leave plus bank holidays (pro rata)

About the role:
You'll be supporting senior leadership with a mix of admin and secretarial tasks-managing diaries and emails, coordinating meetings, taking minutes, and handling confidential correspondence. You'll be part of a small, collaborative team and will need to be comfortable working independently and managing multiple priorities.

What we're looking for:

Strong admin experience at senior/executive level

Excellent organisational and communication skills

Confident minute taker and diary manager

Advanced user of Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)

Discreet, reliable, and proactive

If you're available immediately and looking for a role where you can hit the ground running, we'd love to hear from you.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

• Executive Assistant
• Leeds City Centre LS2
• Salary 17k-20k depending on experience
• 22.5 hours pre week- 3 days a week
• Permanent position

• Contacting clients to arrange appointments for the advisers (annual reviews, business sign up meetings and any ad hoc meetings required). Updating Managing Director's outlook calendar and creating relevant meeting tasks in the CRM system.
• Acting as the first point of contact by taking all calls coming into the office, passing the call on to the appropriate person where possible and/or resolving queries/problems in a timely manner
• Complete post meeting letters for the basic Annual Review meetings.
• Preparing/tidying rooms for meetings with clients, greeting the client and preparing refreshments.
• Preparing client files for reviews
• Sending letters or emailing clients to confirm appointments, sending meeting preparation documents etc.
• Ensuring all client documentation is correctly recorded
• Being a trusted right hand to our Managing Director — handling diaries, calls, travel and meetings
• Reviewing emails, replying on behalf of director and diary management.

• Ideally 2 years in a personal assistant position
• Previous experience in an administration role
• Minimum A-C in GCSE Maths and English is Essential

• Ability to do diary management
• Great organising and planning skills
• Strong written and verbal communication skills
• Ability to work on your own and use your initiative and to also work well as part of a team
• Good telephone manner with the ability to build rapport and provide excellent customer service
• Accuracy and attention to detail
• Good working knowledge of Microsoft Office, in particular Word, Excel and Outlook
• Exceptional organisational and multitasking abilities.
• Outstanding written and verbal communication skills.
• A proactive approach to problem-solving and process improvement.

• Generous holiday entitlement
• Pension
• Opportunity to progress
• Team days out

Strategic Assistant to the CEO

On-site - Quinton Business Park, Birmingham
Full-time £30,000–£40,000

A launchpad role for future leaders in business, HealthTech, and strategy

“What if your next role gave you front-row access to startup leadership, fundraising, product strategy, and board-level decisions — just by being exceptional at anticipating what needs to happen next?”

What This Is

This is not your average Executive Assistant job.
This is your chance to work side-by-side with the CEO of Nonacus, a purpose-driven HealthTech company transforming how cancer is diagnosed and monitored — making earlier, less invasive testing available to more people across the world.

You’ll be the CEO’s strategic right-hand: bringing structure to chaos, polishing ideas into boardroom-ready presentations, and helping lead from behind the scenes.

You’ll be involved in the thinking, the doing, and everything in between. From shaping investor decks to orchestrating logistics, you’ll help the CEO move faster, think clearer and lead better.

It’s a role that demands intellect, hustle, and emotional intelligence — and gives back in exposure, learning, and impact.

Whether you’re a recent graduate or early in your career, this role can accelerate your trajectory faster than any traditional path.

What You’ll Actually Do as Strategic Assistant to the CEO

• Protect the CEO’s time — owning their calendar, meetings, and priorities
li>Maintain and manage high-impact relationships — investors, partners, advisors < i>Turn raw ideas into polished decks and narratives for the board, C-suite, or investors
• Help lead from behind the scenes: taking meeting notes, tracking actions, following up with precision
• Coordinate leadership objectives, investor sessions, board dinners, and company events
• Collaborate across departments on special projects and strategic initiatives
• Drive the CEO’s public presence and influence: from LinkedIn posts to conference talks
< i>Balance it all with logistics: travel booking, scheduling, and personal support — done with professionalism and pride < i>Be the person who can bring calm, clarity, and energy — even when things are messy

Why Nonacus?

At Nonacus, we’re changing the future of cancer diagnostics through liquid biopsy technology — using cutting-edge molecular tools to provide earlier, more accessible testing worldwide.
Our work impacts real lives. And our team is driven by purpose, science, and relentless innovation.

You’ll join a mission-led company with global ambition — and learn directly from an inspiring CEO who’s helping to shape the next generation of diagnostics.

This role offers an unparalleled inside look at how startups scale, how C-suite decisions are made, and how visionary leadership operates up close.

Who This Role Is Perfect For

We’re not looking for a traditional EA background — we’re looking for potential, drive, and adaptability.

Whether you’ve:

• Just graduated nd are hungry to learn in a high-stakes environment
• Been the organiser, fixer, or “glue” in a fast-paced team
• Worked in ops, customer service, consulting, or a start-up setting
  …you could thrive here.

What matters most:

< i>You bring awareness and empathy to how others work — communicate clearly, even when things are moving fast and anticipate needs < i>Strong writing & design skills – you can create clean decks and sharp emails. Utilising up-to-date methods and tools < i>Organised & proactive – you spot problems and solve them before they grow < i>Low ego, high impact – you take pride in high-impact work — whether it’s strategic, operational, or in the details
• H gh emotional intelligence – you get people, fast
< i>Bias toward action and adaptability – you get things done and stay grounded under pressure. You’re equally comfortable owning a project or coordinating practical logistics — whatever moves the mission forward.
• A bitious with a growth mindset – you see this as a stepping stone, not a stopgap

How to Apply for the Strategic Assistant to the CEO role

Don’t only send a CV.
Tell us:

"What’s a time you helped someone do their best work and ‘added value’ — quietly, effectively, and without needing the spotlight?"

You can submit: send to matthew.bishop @ nonacus . com

• A short oc or deck
• A Loom video
• A one-pager that shows your thinking or approach
• Or anything else that helps us see you and proven examples of work, which will add value

We’re committed to building a diverse and inclusive team.
We actively encourage applications from people of all backgrounds, experiences, and identities — including those from underrepresented groups in tech and health sciences. If you’re unsure if you meet all the criteria but feel excited about the role, we’d still love to hear from you.

#StrategicAssistant #RightHandToCEO #StartupJobs #LifeSciences #HealthTech #CEOOffice #EarlyCareer #CancerDiagnostics #BirminghamJobs #MissionDrivenWork #CrisisToCalm #LeadershipSupport #GraduateJobs #ExecutiveAssistant #OperationsAssociate

Role: Executive Admin Assistant

Contract: Permanent

Salary: Up to 30,000 dependent on experience

Location: Shirley Solihull B90

Benefits: 25 days holiday plus Bank Holidays, BUPA private medical, cash plan for dental and optical, death in service, enhanced pension scheme and free parking

We are working on behalf of an esteemed employer who are looking to recruit an experienced Executive Assistant to provide secretarial support to the Senior Leadership team. The successful candidate will have a proven background supporting at an Executive level with PA, administration or secretarial tasks skilled in transcribing and dictation, as well as the ability to touch type.As the Executive Admin Assistant you will be responsible for supporting the senior leadership team with administrative tasks include diary management, drafting letters, printing and collating documentation on a regular basis.

This is an office-based role working 37.5 hour working week - Monday to Friday 9am until 5pm with half hour lunch.

Attention to detail, accuracy and a proactive nature are essential in this position.

Interviews will take place at the beginning of September 2025.

Role and responsibilities:

• As an Executive Administrator you will be responsible for providing a comprehensive secretarial service to the Senior Leadership team
• Act as a first point of contact to the Senior Leadership team screening calls, taking detailed messages and managing a shared inbox efficiently
• Responsible for organising and updating a variety of calendar appointments and preparing for meetings including agenda preparation and producing document packs
• Take accurate minutes of meetings
• Transcribing and dictation
• Responsible for travel arrangements to include flights and accommodation
• Responsible for booking meeting rooms and providing onsite hospitality
• Process financial administration such as invoices, expenses and mileage
• Handle data and information in a confidential manner with discretion
• PA to the Legal Counsel
• Covering the office and reception adhoc when other team members are out of the office.
• Support with a range of events and projects unique to the organisation.
• General administrative support as required such as responding to emails, handling post, archiving, shredding and maintaining paper and electronic filing systems when required

Skills and experience required:

• Proven work history as a Executive Administrator, Executive Assistant, Senior Administrator, PA or Secretary essential
• Minute taking, transcribing and dictation experience essential
• Excellent time management and organisational skills
• Highly organised with excellent communication skills
• Strong knowledge and confident user of Excel
• High levels of attention to detail
• Ability to engage with a variety of teams across different business lines

Benefits

• 25 days holiday plus Bank Holidays
• BUPA private medical
• Cash plan for dental and optical
• Enhanced pension scheme
• Death in service
• Free parking

If you have the relevant skills and experience, and actively seeking a new positionas an Executive Assistant or Senior Administratorwith an incredible employer then please apply today!

Executive Assistant

Birmingham (Office Based)

40,000 - 50,000

Ref: JC/BCR/31821

Bell Cornwall Recruitment are searching for an experience c-suite Executive Assistant to support a busy chairman of a Birmingham based not for profit organisation.

The role will involve:

• Complex calendar and inbox management
• Intricate travel and itinerary management (Extensive UK & European)
• Project Management - taking a lead in many strategic initiatives
• Meeting management - pre-reads, agenda setting, minutes and action logs
• Event management - both staff and client events
• Financial Analysis
• Support of HR policy drafting
• Some private / personal support

To be successful in this role you must have proven experience of working as an Executive Assistant / EA - supporting a CEO, Chairman or MD of a large and complex organisation for a sustained period.

This is an amazing opportunity for a commercially astute Executive Assistant looking for a challenge.

Interested? Please click the 'APPLY' button now!

BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.

BELL CORNWALL RECRUITMENT

We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life.

Love Work Be Happy

Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs.

(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)

PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales