43,858 Document Management jobs in the United Kingdom
Document Control Specialist
Oxford, South East
OrganOx
Posted 11 days ago
Job Viewed
Job Description
ABOUT ORGANOX:
OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra ® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 5,000 liver transplant operations globally.
Position Summary
OrganOx are seeking a meticulous and organized Document Control Specialist to manage our documents to ensure compliance with company policies, industry standards, and legal requirements. The ideal candidate will have excellent attention to detail, strong organizational skills, and experience with document management software. This role is crucial for ensuring that all company documents are accurate, accessible, and compliant with regulatory standards.
Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.
This is an on-site role in Oxford with flexibility and will include up to 10% travel.
Major Responsibilities
- Under direction from the Manager QMS and Document Services, the Document Control Specialist will be responsible for:
- Managing and maintain all controlled company documents, including processing and recording revisions.
- Verifying and ensure the accuracy and quality of documents.
- Updating and control procedure documents and forms.
- Creating and manage document hierarchy and process systems.
- Adhering to the letter and spirit of OrganOx’s Code of Conduct and all other company policies
- Training employees in the use of controlled documents.
- Ensuring all documents meet set standards in terms of quality and compliance.
- Coordinating activities related to the document control procedure, including the distribution of documents and ensuring access. Input document data into standard registers ensuring that the information is accurate and up to date.
- Implementing and maintain document control processes and procedures.
- Developing and maintain a comprehensive filing system and computer database for all documents to be retained in the document control center.
- Managing the flow of documentation within the organization.
- Maintaining confidentiality around sensitive documentation.
- Preparing reports and audits to help identify document inconsistencies.
- Ensuring all documents are up-to-date and accurately reflect current policies and procedures.
- Adhering to the letter and spirit of OrganOx’s Code of Conduct and all other company policies.
Requirements
Skills & Experience
- Demonstrable experience in a similar role, preferably within the medical technology / medical device industry.
- Experience in an FDA regulated environment a plus.
- Subject Matter Expert with document management software, preferably Master Control or Trackwise.
- Proficiency in Microsoft Office Suite and other relevant software.
- Knowledge of industry standards and regulatory requirements.
- Familiarity with quality management systems.
- Strong organizational and multitasking skills.
- Excellent attention to detail and a “do it right the first time” attitude.
- Ability to prioritize and manage time effectively.
- Strong communication skills, both written and verbal.
- Ability to thrive in a fast-paced environment, adapt to change, and comfortably navigate ambiguity with confidence.
Qualifications
- Bachelor’s degree in a scientific or technical discipline, or equivalent work experience.
Benefits
At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.
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0
SharePoint Document Management Engineer (12-month FTC/Secondment)
Leeds, Yorkshire and the Humber
Bank of England
Posted today
Job Viewed
Job Description
Overview
Scale Gn12-month fixed-term contractnLocation: Leeds or LondonnTechnology DirectoratenThe Technology Directorate provides information and system technology services to all business areas in the Bank as part of Central Services. Our key objective is to support the policy and operational divisions to meet the Bank’s stated objectives.nJob DescriptionnThis is a fixed term 12-month contract role ending October 2026. We are looking for a knowledgeable M365 specialist to help support the Bank’s new approach to the document and records management system.nThe Bank is migrating our document management solution from a legacy toolset to M365, primarily using SharePoint for document management. The Bank will also be using Microsoft Purview extended with a custom Azure Cloud solution to meet the Bank’s records management requirements. We are currently in a pilot phase, and the successful candidates will support the organisation during and after the remainder of the deployment of the solution. This role will include working as part of an on-call support rotation covering evenings and weekends.nThis is an ideal opportunity if you are passionate about empowering people to be more productive and delivering a modern workplace experience at pace. This will be truly revolutionary for the Bank, and an opportunity to quickly leave a lasting legacy on a critical UK institution.nWorking pattern
This role is open to flexible working patterns, which include:nJob sharenFlexible start and end time to each daynPart timenCompressed hoursnA 40% in-office attendance requirement can be spread across the month to accommodate diverse working patterns, such as the flexibility to purchase a weekly train ticket for certain weeks.nDay in the role
A typical day starts with a team stand-up meeting where you’ll discuss tasks for the current sprint and seek help with challenges. You will advise 1st and 2nd line support on a few tickets related to SharePoint Online and Microsoft Teams. You will attend the weekly operations meeting to review support cases across the department. If in the office, lunch with colleagues. In the afternoon, you might review the support guidance of a new feature that the delivery team will roll out, and handle a support call about saving a document in SharePoint. Once resolved, you’ll document the fix for others. The rest of the afternoon could involve investigating a tricky issue with sharing documents over Teams, possibly raising a support case with Microsoft to escalate the issue.nYour responsibilities may adapt
depending on the needs of the team. These could include:nEngaging with external third-party vendors for support and ensuring value from services.nProviding training to end-users and internal SharePoint champions on best practices and functionality.nParticipating in continuous improvement initiatives to enhance performance and usability of SharePoint environments.nEnsuring visibility of solutions using reporting and monitoring tools.nBusiness-As-Usual (BAU) operational support for SharePoint, Teams, and other M365 products, including service requests and incident resolution.nRole Requirements
Minimum CriterianWe are interested in candidates with demonstrable experience of the following:nThe M365 suite of applications including configuring, managing, and troubleshooting SharePoint Online, OneDrive for Business, and Teams (architecture, governance, security models, content management, channels, and search).nPowerShell scripting for automation and administration tasks.nDeep understanding of user identity management in a hybrid AD environment.nExperience in a third-line support team: strong problem-solving, documenting solutions, knowledge base articles, and raising/managing support cases with external vendors for complex issues.nEssential CriterianWe’re looking for someone who:nEmbodies our values and promotes diversity and inclusion.nCollaborates well with others, with excellent communication to engage with stakeholders and technical teams.nHas good interpersonal skills and can craft concise documentation for IT colleagues and end users.nDelivers support work within SLAs to a high standard.nIs proactive in identifying knowledge gaps and researching unfamiliar topics.nHas experience working on an on-call support rota.nDesirable CriterianIt would be beneficial but not necessary to have Microsoft accreditation and/or experience in:nDocument and Records ManagementnAzure application management and updates, including user management and M365 GroupsnPower Automate Flows and Power Apps solutionsnConfiguring, maintaining, and performing backups/restoration for Teams and SharePoint OnlinenLarge-scale migrations to SharePoint OnlinenShareGate or similar SharePoint migration toolsnAgile methodologies (Scrum, Kanban)nITIL practices and service managementnAzure Information Protection / Microsoft Purview Information ProtectionnData Rights ManagementnWindows Server administration and supportnGroup Policy Objects in a hybrid AD environmentnDon’t hesitate to apply if you don’t meet all essential criteria. We value diverse perspectives and contributions. Note that the Bank has a robust ITIL Change Management process and requires evenings/weekends for live systems; compensation is included in base salary with no additional remuneration.nInclusion and Employment Information
The Bank values diversity, equity and inclusion and aims to reflect society in its workforce. We welcome flexible working and have arrangements to support adjustments in recruitment. We aim for colleagues to spend at least 40% of time in the office monthly, with flexibility for individual/team needs. We are a member of the Disability Confident Scheme and provide information about eligibility and adjustments in the recruitment process.nSalary and Benefits
Salary and flexibility: Leeds circa £40,320 - £5,360; London circa 4,800 - 0,400. Part-time salary and benefits pro-rated as appropriate. Benefits include pension, discretionary performance award, benefits allowance, annual leave, private medical insurance, and income protection.nNational Security VettingnEmployment is subject to National Security Vetting and security checks; timelines can vary. Further information will be provided if selected.nApplication ProcessnRole closes on Thursday 2 October. The assessment process comprises two interview stages. Please apply online and ensure all required questions are fully answered. The recruitment process is anonymised at screening.
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Scale Gn12-month fixed-term contractnLocation: Leeds or LondonnTechnology DirectoratenThe Technology Directorate provides information and system technology services to all business areas in the Bank as part of Central Services. Our key objective is to support the policy and operational divisions to meet the Bank’s stated objectives.nJob DescriptionnThis is a fixed term 12-month contract role ending October 2026. We are looking for a knowledgeable M365 specialist to help support the Bank’s new approach to the document and records management system.nThe Bank is migrating our document management solution from a legacy toolset to M365, primarily using SharePoint for document management. The Bank will also be using Microsoft Purview extended with a custom Azure Cloud solution to meet the Bank’s records management requirements. We are currently in a pilot phase, and the successful candidates will support the organisation during and after the remainder of the deployment of the solution. This role will include working as part of an on-call support rotation covering evenings and weekends.nThis is an ideal opportunity if you are passionate about empowering people to be more productive and delivering a modern workplace experience at pace. This will be truly revolutionary for the Bank, and an opportunity to quickly leave a lasting legacy on a critical UK institution.nWorking pattern
This role is open to flexible working patterns, which include:nJob sharenFlexible start and end time to each daynPart timenCompressed hoursnA 40% in-office attendance requirement can be spread across the month to accommodate diverse working patterns, such as the flexibility to purchase a weekly train ticket for certain weeks.nDay in the role
A typical day starts with a team stand-up meeting where you’ll discuss tasks for the current sprint and seek help with challenges. You will advise 1st and 2nd line support on a few tickets related to SharePoint Online and Microsoft Teams. You will attend the weekly operations meeting to review support cases across the department. If in the office, lunch with colleagues. In the afternoon, you might review the support guidance of a new feature that the delivery team will roll out, and handle a support call about saving a document in SharePoint. Once resolved, you’ll document the fix for others. The rest of the afternoon could involve investigating a tricky issue with sharing documents over Teams, possibly raising a support case with Microsoft to escalate the issue.nYour responsibilities may adapt
depending on the needs of the team. These could include:nEngaging with external third-party vendors for support and ensuring value from services.nProviding training to end-users and internal SharePoint champions on best practices and functionality.nParticipating in continuous improvement initiatives to enhance performance and usability of SharePoint environments.nEnsuring visibility of solutions using reporting and monitoring tools.nBusiness-As-Usual (BAU) operational support for SharePoint, Teams, and other M365 products, including service requests and incident resolution.nRole Requirements
Minimum CriterianWe are interested in candidates with demonstrable experience of the following:nThe M365 suite of applications including configuring, managing, and troubleshooting SharePoint Online, OneDrive for Business, and Teams (architecture, governance, security models, content management, channels, and search).nPowerShell scripting for automation and administration tasks.nDeep understanding of user identity management in a hybrid AD environment.nExperience in a third-line support team: strong problem-solving, documenting solutions, knowledge base articles, and raising/managing support cases with external vendors for complex issues.nEssential CriterianWe’re looking for someone who:nEmbodies our values and promotes diversity and inclusion.nCollaborates well with others, with excellent communication to engage with stakeholders and technical teams.nHas good interpersonal skills and can craft concise documentation for IT colleagues and end users.nDelivers support work within SLAs to a high standard.nIs proactive in identifying knowledge gaps and researching unfamiliar topics.nHas experience working on an on-call support rota.nDesirable CriterianIt would be beneficial but not necessary to have Microsoft accreditation and/or experience in:nDocument and Records ManagementnAzure application management and updates, including user management and M365 GroupsnPower Automate Flows and Power Apps solutionsnConfiguring, maintaining, and performing backups/restoration for Teams and SharePoint OnlinenLarge-scale migrations to SharePoint OnlinenShareGate or similar SharePoint migration toolsnAgile methodologies (Scrum, Kanban)nITIL practices and service managementnAzure Information Protection / Microsoft Purview Information ProtectionnData Rights ManagementnWindows Server administration and supportnGroup Policy Objects in a hybrid AD environmentnDon’t hesitate to apply if you don’t meet all essential criteria. We value diverse perspectives and contributions. Note that the Bank has a robust ITIL Change Management process and requires evenings/weekends for live systems; compensation is included in base salary with no additional remuneration.nInclusion and Employment Information
The Bank values diversity, equity and inclusion and aims to reflect society in its workforce. We welcome flexible working and have arrangements to support adjustments in recruitment. We aim for colleagues to spend at least 40% of time in the office monthly, with flexibility for individual/team needs. We are a member of the Disability Confident Scheme and provide information about eligibility and adjustments in the recruitment process.nSalary and Benefits
Salary and flexibility: Leeds circa £40,320 - £5,360; London circa 4,800 - 0,400. Part-time salary and benefits pro-rated as appropriate. Benefits include pension, discretionary performance award, benefits allowance, annual leave, private medical insurance, and income protection.nNational Security VettingnEmployment is subject to National Security Vetting and security checks; timelines can vary. Further information will be provided if selected.nApplication ProcessnRole closes on Thursday 2 October. The assessment process comprises two interview stages. Please apply online and ensure all required questions are fully answered. The recruitment process is anonymised at screening.
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This advertiser has chosen not to accept applicants from your region.
1
SharePoint Document Management Engineer (12-month FTC/Secondment)
London, London
Bank of England
Posted today
Job Viewed
Job Description
Overview
Scale Gn12-month fixed-term contractnLocation: Leeds or LondonnTechnology DirectoratenThe Technology Directorate provides information and system technology services to all business areas in the Bank as part of Central Services. Our key objective is to support the policy and operational divisions to meet the Bank’s stated objectives.nJob DescriptionnThis is a fixed term 12-month contract role ending October 2026. We are looking for a knowledgeable M365 specialist to help support the Bank’s new approach to the document and records management system.nThe Bank is migrating our document management solution from a legacy toolset to M365, primarily using SharePoint for document management. The Bank will also be using Microsoft Purview extended with a custom Azure Cloud solution to meet the Bank’s records management requirements. We are currently in a pilot phase, and the successful candidates will support the organisation during and after the remainder of the deployment of the solution. This role will include working as part of an on-call support rotation covering evenings and weekends.nThis is an ideal opportunity if you are passionate about empowering people to be more productive and delivering a modern workplace experience at pace. This will be truly revolutionary for the Bank, and an opportunity to quickly leave a lasting legacy on a critical UK institution.nWorking pattern
This role is open to flexible working patterns, which include:nJob sharenFlexible start and end time to each daynPart timenCompressed hoursnA 40% in-office attendance requirement can be spread across the month to accommodate diverse working patterns, such as the flexibility to purchase a weekly train ticket for certain weeks.nDay in the role
A typical day starts with a team stand-up meeting where you’ll discuss tasks for the current sprint and seek help with challenges. You will advise 1st and 2nd line support on a few tickets related to SharePoint Online and Microsoft Teams. You will attend the weekly operations meeting to review support cases across the department. If in the office, lunch with colleagues. In the afternoon, you might review the support guidance of a new feature that the delivery team will roll out, and handle a support call about saving a document in SharePoint. Once resolved, you’ll document the fix for others. The rest of the afternoon could involve investigating a tricky issue with sharing documents over Teams, possibly raising a support case with Microsoft to escalate the issue.nYour responsibilities may adapt
depending on the needs of the team. These could include:nEngaging with external third-party vendors for support and ensuring value from services.nProviding training to end-users and internal SharePoint champions on best practices and functionality.nParticipating in continuous improvement initiatives to enhance performance and usability of SharePoint environments.nEnsuring visibility of solutions using reporting and monitoring tools.nBusiness-As-Usual (BAU) operational support for SharePoint, Teams, and other M365 products, including service requests and incident resolution.nRole Requirements
Minimum CriterianWe are interested in candidates with demonstrable experience of the following:nThe M365 suite of applications including configuring, managing, and troubleshooting SharePoint Online, OneDrive for Business, and Teams (architecture, governance, security models, content management, channels, and search).nPowerShell scripting for automation and administration tasks.nDeep understanding of user identity management in a hybrid AD environment.nExperience in a third-line support team: strong problem-solving, documenting solutions, knowledge base articles, and raising/managing support cases with external vendors for complex issues.nEssential CriterianWe’re looking for someone who:nEmbodies our values and promotes diversity and inclusion.nCollaborates well with others, with excellent communication to engage with stakeholders and technical teams.nHas good interpersonal skills and can craft concise documentation for IT colleagues and end users.nDelivers support work within SLAs to a high standard.nIs proactive in identifying knowledge gaps and researching unfamiliar topics.nHas experience working on an on-call support rota.nDesirable CriterianIt would be beneficial but not necessary to have Microsoft accreditation and/or experience in:nDocument and Records ManagementnAzure application management and updates, including user management and M365 GroupsnPower Automate Flows and Power Apps solutionsnConfiguring, maintaining, and performing backups/restoration for Teams and SharePoint OnlinenLarge-scale migrations to SharePoint OnlinenShareGate or similar SharePoint migration toolsnAgile methodologies (Scrum, Kanban)nITIL practices and service managementnAzure Information Protection / Microsoft Purview Information ProtectionnData Rights ManagementnWindows Server administration and supportnGroup Policy Objects in a hybrid AD environmentnDon’t hesitate to apply if you don’t meet all essential criteria. We value diverse perspectives and contributions. Note that the Bank has a robust ITIL Change Management process and requires evenings/weekends for live systems; compensation is included in base salary with no additional remuneration.nInclusion and Employment Information
The Bank values diversity, equity and inclusion and aims to reflect society in its workforce. We welcome flexible working and have arrangements to support adjustments in recruitment. We aim for colleagues to spend at least 40% of time in the office monthly, with flexibility for individual/team needs. We are a member of the Disability Confident Scheme and provide information about eligibility and adjustments in the recruitment process.nSalary and Benefits
Salary and flexibility: Leeds circa £40,320 - £5,360; London circa 4,800 - 0,400. Part-time salary and benefits pro-rated as appropriate. Benefits include pension, discretionary performance award, benefits allowance, annual leave, private medical insurance, and income protection.nNational Security VettingnEmployment is subject to National Security Vetting and security checks; timelines can vary. Further information will be provided if selected.nApplication ProcessnRole closes on Thursday 2 October. The assessment process comprises two interview stages. Please apply online and ensure all required questions are fully answered. The recruitment process is anonymised at screening.
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Scale Gn12-month fixed-term contractnLocation: Leeds or LondonnTechnology DirectoratenThe Technology Directorate provides information and system technology services to all business areas in the Bank as part of Central Services. Our key objective is to support the policy and operational divisions to meet the Bank’s stated objectives.nJob DescriptionnThis is a fixed term 12-month contract role ending October 2026. We are looking for a knowledgeable M365 specialist to help support the Bank’s new approach to the document and records management system.nThe Bank is migrating our document management solution from a legacy toolset to M365, primarily using SharePoint for document management. The Bank will also be using Microsoft Purview extended with a custom Azure Cloud solution to meet the Bank’s records management requirements. We are currently in a pilot phase, and the successful candidates will support the organisation during and after the remainder of the deployment of the solution. This role will include working as part of an on-call support rotation covering evenings and weekends.nThis is an ideal opportunity if you are passionate about empowering people to be more productive and delivering a modern workplace experience at pace. This will be truly revolutionary for the Bank, and an opportunity to quickly leave a lasting legacy on a critical UK institution.nWorking pattern
This role is open to flexible working patterns, which include:nJob sharenFlexible start and end time to each daynPart timenCompressed hoursnA 40% in-office attendance requirement can be spread across the month to accommodate diverse working patterns, such as the flexibility to purchase a weekly train ticket for certain weeks.nDay in the role
A typical day starts with a team stand-up meeting where you’ll discuss tasks for the current sprint and seek help with challenges. You will advise 1st and 2nd line support on a few tickets related to SharePoint Online and Microsoft Teams. You will attend the weekly operations meeting to review support cases across the department. If in the office, lunch with colleagues. In the afternoon, you might review the support guidance of a new feature that the delivery team will roll out, and handle a support call about saving a document in SharePoint. Once resolved, you’ll document the fix for others. The rest of the afternoon could involve investigating a tricky issue with sharing documents over Teams, possibly raising a support case with Microsoft to escalate the issue.nYour responsibilities may adapt
depending on the needs of the team. These could include:nEngaging with external third-party vendors for support and ensuring value from services.nProviding training to end-users and internal SharePoint champions on best practices and functionality.nParticipating in continuous improvement initiatives to enhance performance and usability of SharePoint environments.nEnsuring visibility of solutions using reporting and monitoring tools.nBusiness-As-Usual (BAU) operational support for SharePoint, Teams, and other M365 products, including service requests and incident resolution.nRole Requirements
Minimum CriterianWe are interested in candidates with demonstrable experience of the following:nThe M365 suite of applications including configuring, managing, and troubleshooting SharePoint Online, OneDrive for Business, and Teams (architecture, governance, security models, content management, channels, and search).nPowerShell scripting for automation and administration tasks.nDeep understanding of user identity management in a hybrid AD environment.nExperience in a third-line support team: strong problem-solving, documenting solutions, knowledge base articles, and raising/managing support cases with external vendors for complex issues.nEssential CriterianWe’re looking for someone who:nEmbodies our values and promotes diversity and inclusion.nCollaborates well with others, with excellent communication to engage with stakeholders and technical teams.nHas good interpersonal skills and can craft concise documentation for IT colleagues and end users.nDelivers support work within SLAs to a high standard.nIs proactive in identifying knowledge gaps and researching unfamiliar topics.nHas experience working on an on-call support rota.nDesirable CriterianIt would be beneficial but not necessary to have Microsoft accreditation and/or experience in:nDocument and Records ManagementnAzure application management and updates, including user management and M365 GroupsnPower Automate Flows and Power Apps solutionsnConfiguring, maintaining, and performing backups/restoration for Teams and SharePoint OnlinenLarge-scale migrations to SharePoint OnlinenShareGate or similar SharePoint migration toolsnAgile methodologies (Scrum, Kanban)nITIL practices and service managementnAzure Information Protection / Microsoft Purview Information ProtectionnData Rights ManagementnWindows Server administration and supportnGroup Policy Objects in a hybrid AD environmentnDon’t hesitate to apply if you don’t meet all essential criteria. We value diverse perspectives and contributions. Note that the Bank has a robust ITIL Change Management process and requires evenings/weekends for live systems; compensation is included in base salary with no additional remuneration.nInclusion and Employment Information
The Bank values diversity, equity and inclusion and aims to reflect society in its workforce. We welcome flexible working and have arrangements to support adjustments in recruitment. We aim for colleagues to spend at least 40% of time in the office monthly, with flexibility for individual/team needs. We are a member of the Disability Confident Scheme and provide information about eligibility and adjustments in the recruitment process.nSalary and Benefits
Salary and flexibility: Leeds circa £40,320 - £5,360; London circa 4,800 - 0,400. Part-time salary and benefits pro-rated as appropriate. Benefits include pension, discretionary performance award, benefits allowance, annual leave, private medical insurance, and income protection.nNational Security VettingnEmployment is subject to National Security Vetting and security checks; timelines can vary. Further information will be provided if selected.nApplication ProcessnRole closes on Thursday 2 October. The assessment process comprises two interview stages. Please apply online and ensure all required questions are fully answered. The recruitment process is anonymised at screening.
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This advertiser has chosen not to accept applicants from your region.
2
Digital Records Manager
Wolverhampton, West Midlands
Alchemy Global Talent Solutions
Posted today
Job Viewed
Job Description
Digital Records Manager – Wolverhampton Step into an exciting opportunity as a Digital Records Manager within the thriving information management sector. Based in the UK, this pivotal role focuses on overseeing digital recordkeeping operations, ensuring compliance, data integrity, and service excellence. If you’re passionate about digital transformation and efficient information governance, this role offers the perfect platform to make a meaningful impact. What You’ll Be Doing: Managing the digital records lifecycle across multiple sites, ensuring secure storage, retrieval, and disposal processes. Leading teams in the delivery of digital recordkeeping services in line with customer SLAs and industry best practices. Collaborating with internal departments and external partners to ensure smooth digital records transitions and solutions. Maintaining compliance with operational procedures, data protection regulations, and company policies. Driving digital innovation and efficiency improvements across the records management function. Scoping and implementing tailored digital solutions for customers, including metadata strategies and searchability. Owning and managing digital records budgets and contributing to cost-efficiency initiatives. Ensuring digital infrastructure and systems meet safety, security, and data integrity standards. Overseeing compliance training for teams handling sensitive digital information. Coaching and developing staff to meet performance objectives and deliver high-quality service. Preparing reports on digital recordkeeping performance, compliance, and usage trends. Leading audit preparations and ensuring adherence to legal admissibility standards for digital documentation. What We’re Looking For: Previous experience in digital records or information management sectors is preferred. Strong understanding of digital record-keeping systems, metadata standards, and governance frameworks. Proven ability to lead teams and implement digital change projects effectively. Excellent communication and organisational skills, with a data-driven approach to decision-making. Knowledge of compliance requirements, including GDPR, ISO standards, and ESG responsibilities. Familiarity with digital audit processes and experience ensuring records meet legal and regulatory standards. Interested? Reach out to Alchemy Global Talent Solutions today.
This advertiser has chosen not to accept applicants from your region.
3
Digital Records Manager
Wolverhampton, West Midlands
Alchemy Global Talent Solutions
Posted 2 days ago
Job Viewed
Job Description
Digital Records Manager – Wolverhampton
Step into an exciting opportunity as a Digital Records Manager within the thriving information management sector. Based in the UK, this pivotal role focuses on overseeing digital recordkeeping operations, ensuring compliance, data integrity, and service excellence. If you’re passionate about digital transformation and efficient information governance, this role offers the perfect platform to make a meaningful impact.
What You’ll Be Doing:
- Managing the digital records lifecycle across multiple sites, ensuring secure storage, retrieval, and disposal processes.
- Leading teams in the delivery of digital recordkeeping services in line with customer SLAs and industry best practices.
- Collaborating with internal departments and external partners to ensure smooth digital records transitions and solutions.
- Maintaining compliance with operational procedures, data protection regulations, and company policies.
- Driving digital innovation and efficiency improvements across the records management function.
- Scoping and implementing tailored digital solutions for customers, including metadata strategies and searchability.
- Owning and managing digital records budgets and contributing to cost-efficiency initiatives.
- Ensuring digital infrastructure and systems meet safety, security, and data integrity standards.
- Overseeing compliance training for teams handling sensitive digital information.
- Coaching and developing staff to meet performance objectives and deliver high-quality service.
- Preparing reports on digital recordkeeping performance, compliance, and usage trends.
- Leading audit preparations and ensuring adherence to legal admissibility standards for digital documentation.
What We’re Looking For:
- Previous experience in digital records or information management sectors is preferred.
- Strong understanding of digital record-keeping systems, metadata standards, and governance frameworks.
- Proven ability to lead teams and implement digital change projects effectively.
- Excellent communication and organisational skills, with a data-driven approach to decision-making.
- Knowledge of compliance requirements, including GDPR, ISO standards, and ESG responsibilities.
- Familiarity with digital audit processes and experience ensuring records meet legal and regulatory standards.
Interested? Reach out to Alchemy Global Talent Solutions today.
This advertiser has chosen not to accept applicants from your region.
4
Document Control Manager
Risley, East Midlands
Amentum
Posted 11 days ago
Job Viewed
Job Description
Amentum is a premier global technical and engineering services partner. We draw from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics.
We are now recruiting for a Document Control Manager to join us permanently on our major projects based in Warrington.
**Purpose and Scope:**
Responsible for the Document Control sub-function. Leads the Amentum Document Control Team to ensure compliance with the Amentum EDMS/Client EDMS. Provides effective Leadership skills to manage a medium sized team. The role is required for a major multi-billion pound capital nuclear design and construction programme and is responsible for both quality assurance and quality control.
**Responsibilities:**
Responsible to lead and manage the Document Control Team and authorised to make decisions in line with EDMS requirements.
To be the focal contact and route of escalation point for Programme documentation and lead authority for how documentation is to be submitted into EDMS.
Responsible for the Management of the EDMS systems used for the programme and Amentum business.
To work proactively and in conjunction with all Project Teams to ensure that all Deliverables and Non-Deliverables are uploaded to the corrects EDMS Systems in accordance with Project requirements and timescales.
Ensuring that the Projects are all fully compliant with the Document Control requirements of the client and Amentum.
Monitor compliance through matrices and provide regular monthly reports to the Quality team.
Ensure that the Document Control Process is applied and standardized across all Projects.
Ensuring that the Document Control Requirements are understood and adhered to by the Project Supply chain, carrying out training sessions where required.
Train the Document Control Team to be managing suppliers proactively to improve right first time documentation performance.
Attend Project Kick-off meetings to advise on Document Control requirements and share learning.
Provide regular reports to SLT regarding vault status and identifying any emerging issues that could turn in to legacy items.
Ensuring Project Teams understand the Handover requirements and that role that they play for all deliverables.
Carry out regular effectiveness reviews and audits to ensure that the required processes are being applied.
Lead on developing alternative solutions for document control.
Support the Quality Director for the development, implementation, and administration of Quality Assurance/ Quality Control programme(s), on multiple quality projects with high financial risk and complexity.
Maintains confidentiality and security of information. Provide expertise and research new EDRMS. Interface with the client/wider Amentum organisation to represent, share and learn about other work areas.
Perform all other position related duties as assigned or requested by Line Manager.
**Qualifications/Experience:**
+ Ideally Degree educated.
+ Experienced in the management of the Document Control Function and have good working knowledge of document control systems.
+ Experience in a document control Management position, or a similar role.
+ Possess excellent Leadership skills to organise a diverse Team.
+ ISO 9001 Internal Auditor (qualified) (advantageous).
+ Excellent IT Literacy skills (predominately Document Control systems, MS Office & Adobe Pro etc).
+ Experience of working in highly regulated industry will be advantageous (nuclear preferred)
+ Working knowledge of ISO 9001:2015 (advantageous.
+ Excellent communication and people skills.
+ Ability to recognize and respond to situations in ways to harmonise conflict.
+ Be able to present and analyse data in a variety of means.
+ Excellent time management, planning, organisation and prioritisation skills.
+ Must be willing to train and learn, with continued CPD.
+ Must have experience of working within large teams and have excellent interpersonal skills, recognizing the importance of building great relationships with colleagues and clients.
Currently hold SC or prepared to go through the SC process.
Amentum is an equals opportunities employer.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .
We are now recruiting for a Document Control Manager to join us permanently on our major projects based in Warrington.
**Purpose and Scope:**
Responsible for the Document Control sub-function. Leads the Amentum Document Control Team to ensure compliance with the Amentum EDMS/Client EDMS. Provides effective Leadership skills to manage a medium sized team. The role is required for a major multi-billion pound capital nuclear design and construction programme and is responsible for both quality assurance and quality control.
**Responsibilities:**
Responsible to lead and manage the Document Control Team and authorised to make decisions in line with EDMS requirements.
To be the focal contact and route of escalation point for Programme documentation and lead authority for how documentation is to be submitted into EDMS.
Responsible for the Management of the EDMS systems used for the programme and Amentum business.
To work proactively and in conjunction with all Project Teams to ensure that all Deliverables and Non-Deliverables are uploaded to the corrects EDMS Systems in accordance with Project requirements and timescales.
Ensuring that the Projects are all fully compliant with the Document Control requirements of the client and Amentum.
Monitor compliance through matrices and provide regular monthly reports to the Quality team.
Ensure that the Document Control Process is applied and standardized across all Projects.
Ensuring that the Document Control Requirements are understood and adhered to by the Project Supply chain, carrying out training sessions where required.
Train the Document Control Team to be managing suppliers proactively to improve right first time documentation performance.
Attend Project Kick-off meetings to advise on Document Control requirements and share learning.
Provide regular reports to SLT regarding vault status and identifying any emerging issues that could turn in to legacy items.
Ensuring Project Teams understand the Handover requirements and that role that they play for all deliverables.
Carry out regular effectiveness reviews and audits to ensure that the required processes are being applied.
Lead on developing alternative solutions for document control.
Support the Quality Director for the development, implementation, and administration of Quality Assurance/ Quality Control programme(s), on multiple quality projects with high financial risk and complexity.
Maintains confidentiality and security of information. Provide expertise and research new EDRMS. Interface with the client/wider Amentum organisation to represent, share and learn about other work areas.
Perform all other position related duties as assigned or requested by Line Manager.
**Qualifications/Experience:**
+ Ideally Degree educated.
+ Experienced in the management of the Document Control Function and have good working knowledge of document control systems.
+ Experience in a document control Management position, or a similar role.
+ Possess excellent Leadership skills to organise a diverse Team.
+ ISO 9001 Internal Auditor (qualified) (advantageous).
+ Excellent IT Literacy skills (predominately Document Control systems, MS Office & Adobe Pro etc).
+ Experience of working in highly regulated industry will be advantageous (nuclear preferred)
+ Working knowledge of ISO 9001:2015 (advantageous.
+ Excellent communication and people skills.
+ Ability to recognize and respond to situations in ways to harmonise conflict.
+ Be able to present and analyse data in a variety of means.
+ Excellent time management, planning, organisation and prioritisation skills.
+ Must be willing to train and learn, with continued CPD.
+ Must have experience of working within large teams and have excellent interpersonal skills, recognizing the importance of building great relationships with colleagues and clients.
Currently hold SC or prepared to go through the SC process.
Amentum is an equals opportunities employer.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .
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5
Document Specialist
Cosham, South East
Acorn by Synergie
Posted 15 days ago
Job Viewed
Job Description
Document Specialist
Portsmouth | 33,000 - 37,000 | Full-Time | Ongoing Contract | Onsite Role
About the Role
Key Responsibilities
What We're Looking For
Desirable Experience (Not Essential)
Why Join Us
Portsmouth | 33,000 - 37,000 | Full-Time | Ongoing Contract | Onsite Role
Are you organised, detail-focused, and ready to support groundbreaking work in life sciences? Join a world-leading manufacturing and engineering business in Portsmouth as a Document Specialist, supporting documentation processes that help deliver life-changing therapies and diagnostics.
This is an exciting opportunity to work with Cytiva (a Danaher company), as an Agency Worker via Acorn by Synergie, in a role where your skills will directly contribute to innovations in healthcare.
About the Role
As a Document Specialist, you'll support key project documentation processes across engineering and regulatory teams. You'll help maintain structure, accuracy, and consistency within documentation systems such as PDM, ALM, and SharePoint, and play a vital part in the flow of Engineering Change Orders (ECOs) and Requests (ECRs).
Key Responsibilities
- Create and manage documentation structures in PDM and SharePoint.
- Support Regulatory, EHS, and project teams with document control and milestone tracking.
- Generate part numbers and Bills of Material (BOMs) where needed.
- Manage workflows for Engineering Change Orders (ECOs) and Requests (ECRs).
- Maintain documentation deliverables lists, deadlines, and ownership status.
- Follow internal procedures and ensure all outputs meet compliance standards.
What We're Looking For
- Degree qualified, with 0-3 years' experience in documentation, ideally within engineering, life sciences, or biomedical settings.
- Excellent communication and interpersonal skills.
- Strong attention to detail with the ability to deliver accurate, consistent work.
- Able to work in a fast-paced environment and support cross-functional teams.
Desirable Experience (Not Essential)
- Knowledge of cGMP, GxP, and change control systems.
- Familiarity with Agile or phase-gate project methodologies.
- Experience with SharePoint, ALM tools (Azure DevOps, Micro Focus ALM), Magic, Veeva.
- Strong skills in Microsoft Office (Word, Excel, PDF tools).
Why Join Us
- Work with a leading global organisation at the forefront of life sciences.
- Play a key role in documentation excellence and project success.
- Gain valuable experience with enterprise-level systems and tools.
- Help support projects that make a real difference in healthcare.
Interested?
Apply now or contact the Acorn by Synergie team for more information!
Acorn by Synergie acts as an employment business for the supply of temporary workers.
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6
Document Control Team Member
Lancashire, North West
£17 Hourly
Manpower UK Ltd
Posted today
Job Viewed
Job Description
Document Control Team Member
Location: Heysham 2 Power Station
Working Hours
- 37 hours per week
- Monday - Thursday: 08:30-16:45
- Friday: 08:30-15:00
Pay Rate: 16.88 per hour
An opportunity has arisen within the Document Management team at Heysham 2 Power Station for a Document Control Team Member .
This role is well-suited to someone with experience in a regulated environment, who demonstrates strong attention to detail, excellent formatting skills, and enjoys working as part of a collaborative team.
Key Responsibilities
- Format documents within Microsoft Word, including amendments, reviews, and physical distribution across the station
- Conduct quality checks against defined standards (templates, formatting, and required information)
- Monitor and respond to emails in the department's shared mailbox
- Train new users in the use of a section of the station's document management software (training resources provided)
- Provide ad hoc administrative support to the Document Management team
- Work collaboratively with colleagues within Document Control, the wider Document Centre team, and across the station
Skills & Experience
- Proficiency in Microsoft Office, particularly Word and Excel
- Exceptional attention to detail with the ability to identify errors and formatting issues
- Strong written and verbal communication skills with a high level of literacy
- Proven ability to work effectively in a team environment
- Strong organisational skills with the ability to prioritise workload, meet deadlines, and adapt to changing priorities
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7
Document Control Lead, EMEA
London, London
CloudHQ, LLC
Posted today
Job Viewed
Job Description
Company Overview At CloudHQ, our mission is to deliver flexible, efficient, and resilient data center solutions to businesses worldwide. Founded by a pioneer in data center REITs, we are a rapidly growing organization with state-of-the-art developments in Ashburn, London, Frankfurt, Paris, Milan, Osaka, and São Paulo. As our EMEA portfolio continues to scale, we are seeking an experienced Document Control Lead to drive consistency, compliance, and quality across our documentation processes and systems. This is a strategic leadership position that plays a critical role in shaping and governing CloudHQ’s approach to information management at a regional level. Role Summary The Document Control Lead, EMEA is responsible for setting, implementing, and maintaining document control strategy, procedures, and systems across the region. This role will manage and develop the regional document control team and ensure alignment with best practices in the construction and data center industries. This is not a project-level role. The Document Control Lead is a regionally accountable leadership position, focused on governance, standardisation, performance oversight, and compliance. Reporting to the Director of Project Controls, this role will act as the central authority for all document control activities in EMEA and will directly influence the successful delivery of CloudHQ’s hyperscale data center projects. Key Responsibilities Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards. Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards. Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows. Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices. Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement. Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director. Ensure quality and completeness of documentation required for construction close-out and client handover across all projects. Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements. Act as the escalation point and subject matter expert for all document control issues and risks within the region. Requirements Minimum 8 years’ experience in document control within the construction or data center industry, including 2 years in a regional or strategic leadership capacity. Demonstrated experience managing and developing document control teams across multiple live projects. Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions. Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction. Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions. Excellent organizational, communication, and training skills. Degree in Construction Management, Engineering, Information Systems, or related discipline preferred. Fluent in English. Additional fluency in German and/or French is highly desirable. What We Offer A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure. Opportunities for personal and professional growth in an organization committed to operational excellence and innovation. Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.
This advertiser has chosen not to accept applicants from your region.
8
Document Control Lead, EMEA
London, London
CloudHQ, LLC
Posted today
Job Viewed
Job Description
Company Overview At CloudHQ, our mission is to deliver flexible, efficient, and resilient data center solutions to businesses worldwide. Founded by a pioneer in data center REITs, we are a rapidly growing organization with state-of-the-art developments in Ashburn, London, Frankfurt, Paris, Milan, Osaka, and São Paulo. As our EMEA portfolio continues to scale, we are seeking an experienced Document Control Lead to drive consistency, compliance, and quality across our documentation processes and systems. This is a strategic leadership position that plays a critical role in shaping and governing CloudHQ’s approach to information management at a regional level. Role Summary The Document Control Lead, EMEA is responsible for setting, implementing, and maintaining document control strategy, procedures, and systems across the region. This role will manage and develop the regional document control team and ensure alignment with best practices in the construction and data center industries. This is not a project-level role. The Document Control Lead is a regionally accountable leadership position, focused on governance, standardisation, performance oversight, and compliance. Reporting to the Director of Project Controls, this role will act as the central authority for all document control activities in EMEA and will directly influence the successful delivery of CloudHQ’s hyperscale data center projects. Key Responsibilities Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards. Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards. Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows. Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices. Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement. Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director. Ensure quality and completeness of documentation required for construction close-out and client handover across all projects. Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements. Act as the escalation point and subject matter expert for all document control issues and risks within the region. Requirements Minimum 8 years’ experience in document control within the construction or data center industry, including 2 years in a regional or strategic leadership capacity. Demonstrated experience managing and developing document control teams across multiple live projects. Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions. Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction. Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions. Excellent organizational, communication, and training skills. Degree in Construction Management, Engineering, Information Systems, or related discipline preferred. Fluent in English. Additional fluency in German and/or French is highly desirable. What We Offer A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure. Opportunities for personal and professional growth in an organization committed to operational excellence and innovation. Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.
This advertiser has chosen not to accept applicants from your region.
9